itb-fh-25-26-2518.docx

CITY OF FARMINGTON HILLS

DEPARTMENT OF CENTRAL SERVICES

PURCHASING DIVISION

31555 ELEVEN MILE ROAD

FARMINGTON HILLS, MI 48336-1165

www.fhgov.com

PHONE 248-871-2435

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CITY OF FARMINGTON HILLS

DEPARTMENT OF CENTRAL SERVICES

PURCHASING DIVISION

31555 ELEVEN MILE ROAD

FARMINGTON HILLS, MI 48336-1165

www.fhgov.com

PHONE 248-871-2435

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INVITATION TO BID

BID: #itb-fh-25-26-2518

ITEM: Tire Maintenance And Service

DEADLINE: Wednesday, September 3, 2025 @10:00 a.m. E.D.T.

QUESTIONS: For specific questions about the bid, please email Joe Bledsoe, Fleet & Facilities Maintenance Supervisor at jbledsoe@fhgov.com. For general purchasing questions, please email Shobhita, Buyer, at sshobhita@fhgov.com .

1. SUBMISSION AND RECEIPT OF BID

Bids to receive consideration shall be received prior to the specified time of opening as designated on the bid form. NO LATE BIDS WILL BE ACCEPTED. The City of Farmington Hills reserves the right to postpone the opening for its own convenience. Bidders shall use the bid documents furnished as none other may be accepted. Bids are considered received when in the possession of the Farmington Hills City Clerk. All bids shall be labeled with the ITB number, item, as well as the aforementioned deadline date/time and the vendor name and address on the outside of the envelope. Bids shall be sealed when submitted. Separate bids shall be submitted on each bid number and shall be typewritten or written in ink and legibly prepared. Bids having any erasures or corrections thereon may be rejected unless explained or initialed by the bidder. If you are submitting a “No Bid”, do not follow the above directions but send a letter to the Purchasing Division indicating a “No Bid”. Bids shall be mailed or delivered to City of Farmington Hills, City Clerk’s Office, 31555 W. Eleven Mile Road, Farmington Hills, MI 48336-1165 before the stated deadline. Bids may be submitted electronically via MITN.info by the deadline date and time as well.

2. RESPONSIVE BIDS

All pages and the information requested herein shall be furnished completely in compliance with instructions. The manner and format of submission is essential to permit prompt evaluation of all bids on a fair and uniform basis. Unless otherwise specified, the City of Farmington Hills reserves the right to accept any item in the bid. Bidders may submit bids on any item or group of items, provided however, that the unit prices are shown as required. Accordingly, the City of Farmington Hills reserves the right to declare as non-responsive and reject any incomplete bid if material information requested is not furnished, or where indirect or incomplete answers or information is provided. Alterations to the written requirements will negate any response. The City of Farmington Hills promotes “green” technologies and the reduction of waste. When possible, your response should be double sided to reduce paper usage. Other factors including source of supply may be used in award recommendations.

3. OFFICIAL DOCUMENTS

The City of Farmington Hills shall accept NO CHANGES to the bid document made by the Vendor unless those changes are set out in the “Exceptions” provision of the Authorized Version of the bid document. It is Vendor’s responsibility to acquire knowledge of any change, modifications or additions to the Authorized Version of the bid document. Any Vendor who submits a bid and later claims it had no knowledge of any change, modifications or additions made by the City of Farmington Hills to the Authorized Version of the bid document, shall be bound by the bid, including any changes, modifications or additions to the Authorized Version. If a bid is awarded to a Vendor who claims that it had no knowledge of changes, modifications or additions made by the City of Farmington Hills to the Authorized Version of the bid, and that Vendor fails to accept the award, the City of Farmington Hills may pursue costs and expenses to re-bid the item from that Vendor. The Authorized Version of the bid document shall be that document appearing on the MITN with amendments and updates.

The City of Farmington Hills officially distributes bid documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of documents obtained from any other source are not considered official copies. Only those vendors who obtain documents from either the Purchasing Division or the MITN system is guaranteed access to receive addendum information, if such information is issued.

If you obtained this document from a source other than MITN, it is recommended that you register on the MITN site, www.mitn.info and obtain an official copy and any addenda.

4. INTERPRETATION OF BID AND/OR CONTRACT DOCUMENTS

Any interpretation to a bidder regarding the Bid and/or Contract Documents or any part thereof is valid only if given by the City’s Purchasing Division staff. Any information given by departmental contacts is unofficial. Interpretations may or may not be given orally (maybe written) dependent upon the nature of the inquiry. Interpretations that could affect other bidders will be in writing and issued by the Purchasing Division. All inquiries shall be made within reasonable time prior to the stated deadline in order that a written response in the form of an addendum, if required, can be processed before bids are opened. Inquires received that are not made in a timely fashion may or may not be considered.

5. CHANGES AND ADDENDA TO BID DOCUMENTS

Each change or addendum issued in relation to this bid will be on file in the Purchasing Division. It shall be the bidder’s responsibility to make inquiry as to the changes or addenda issued. All such changes or addenda shall become part of the contract and all bidders shall be bound by such changes or addenda.

6. SPECIFICATIONS

Unless otherwise stated by bidder, the bid will be considered as being in strict accordance with the City’s applicable standard specifications, and any special specifications outlined in the document. Reference to a particular trade name, manufacturer’s catalogue, or model number are made for descriptive purposes to guide the bidder in interpreting the requirements of the City, and should not be construed as excluding bids on other types or materials, equipment and supplies unless otherwise stated. However, the bidder, if awarded the contract, will be required to furnish the particular item referred to in the specifications or description unless departure or substitution is clearly noted and described in the bid. The City reserves the right to determine if equipment/product or service being bid is equal to the specified equipment/product or service requested.

7. ALTERNATES

Bidders are cautioned that any alternate bid, unless requested by Purchasing, or any changes, insertions, or omissions to the terms and conditions, specifications, or any other requirements or this bid, may be considered non-responsive, and at the opinion of the City, may result in rejection of the bid.

8. PRICING

Prices shall be stated in units of quantity specified in the Document. In case of a discrepancy in computing the amount of the bid, the unit price will govern.

9. TAXES, TERMS AND CONDITIONS

The City of Farmington Hills & all agencies listed in this request are exempt from Federal Excise and State Sales Tax. Please review The State of Michigan’s REVENUE ADMINISTRATIVE BULLETIN 1999 – 2 for clarification http://www.treas.state.mi.us/lawrules/rabs/1999/rab9902.htm The City’s tax number is 38-6006902. General payment terms are Net 30 days upon receipt of goods (unless otherwise stated below). Cooperative members will provide their tax-exempt status as required by the awarded vendor.

10. QUANTITIES

All quantities stated, unless indicated otherwise are estimates and the City reserves the right to increase or decrease the quantity at the unit price bid as best fits its needs.

11. DELIVERY

Bids shall include all charges for delivery, packing, crating, etc., unless otherwise stated in the bid document. All deliveries will be FOB: Delivered. General delivery hours are 8:30 a.m. to 3 p.m. Monday-Friday.

12. PROCESS OF REVIEW OF BIDS & AWARD OF CONTRACT

A. To be considered your company must specialize in and have provided the services listed herein as indicated in the specification section. Submit one (1) original & One (1) copies (PAGES 11-20) of the bid in one sealed envelope or box. Bids may be submitted electronically via MITN.info by the deadline date and time as well.

B. The bid will be awarded to that responsible, responsive bidder whose bid, conforming to this solicitation, will be most advantageous to the City, price and other factors considered.

C. If within the past ten (10) years, the vendor or any of its proposed subcontractors has sued the City of Farmington Hills, or has been sued by the City of Farmington Hills, with respect to project related claim or issue, the vendor shall not be eligible for consideration.

D. Unless otherwise specified in the document the City reserves the right to accept any item in the bid on an individual basis. Bidders may submit bids on any item or groups of items provided unit prices are clearly shown and a notation is made on the document clearly indicating Bidder's intent.

E. The City of Farmington Hills reserves the right, in their sole and exclusive discretion, to reject any or all bids for any or no reason at all, to not award this contract to any of the bidders for any or no reason, to waive irregularities and/or informalities, and to make the award that in the opinion of the City Council is in the best interest and to the best advantage of the City of Farmington Hills.

13. WITHDRAWL OF BID

Bids may be withdrawn in person by a bidder, or authorized representative, provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is made prior to the stated bid deadline. No bid may be withdrawn for at least 90 days after bid opening except the successful company whose prices shall remain firm for the entire contract period. In case of error by the bidder in making up a bid, the Purchasing Division staff may, by discretion, reject such a bid upon presentation of a letter by the Bidder which sets forth the error, the cause thereof, and sufficient evidence to substantiate the claim.

14. DEFAULT CONDITIONS

In case of default by the contractor, the City of Farmington Hills may procure the articles or services from other sources and hold the bidder responsible for any excess cost occasioned thereby. In case of error by the bidder relating to a Contract, the Purchasing Division may, by discretion, upon presentation of a written explanation by the bidder substantiating the error, reject the Contract and award to the next qualified bidder; such error may be subject to default conditions.

15. INFRINGEMENTS AND INDEMNIFICATIONS

The bidder, if awarded a contract, agrees to protect, defend, and save the City and the cooperative members listed herein, its officials, employees, departments and agents harmless against; any demand for payment for the use of any patented material, process, or device that may enter into the manufacture, construction, or from a part of the work covered by either order or contract; and from suits or a charge of every nature and description brought against if for, or on account of, any injuries or damages received or sustained by the parties by or from any of the facts of the contractor, the contractor’s employees, or agents; from all liability claims, demands, judgments and expenses to persons or property occasioned, wholly, or in part, by the acts or omissions of the bidder, contractor, agents or employee.

16. SAMPLES

Generally, when required, samples will be specifically requested in the Request for Bids. Samples, when required, are to be furnished free of charge. Except for those samples destroyed or mutilated in testing, samples will be returned at an offeror request, transportation collect.

17. PATENTS, COPYRIGHTS, ETC.

The Contractor shall release, indemnify and hold the Buyer, its officers, agents and employees harmless from liability of any kind or nature, including the Contractor’s use of any copyrighted or un-copyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used in the performance of this contract.

18. NON-COLLUSION

By signing the bid the offeror certifies that the bid submitted, has been arrived at independently and has been submitted without collusion with, and without any agreement, understanding or planned common course of action with, any other vendor of materials, supplies, equipment or services described in the Invitation to Bid, designed to limit independent bidding or competition.

19. CANCELLATION

Unless otherwise stated within this Invitation to Bid, any Contract entered into in response to this Invitation to Bid, including any extension or amendment of a Contract, may be terminated at any time, with or without cause, with 30 days written notice by the City. The City shall not be responsible to make any further payments for work performed after the effective date of such termination, and shall be responsible only for such work as has been completed and is eligible for payment under the terms of this Contract through the date of such termination. Termination shall not relieve Contractor of its obligation to provide City with all of the plans and product generated under this Contract through the effective date of termination. Prior to the effective date of any termination or prior to the completion of the work (including any extension of the timing for completion), whichever is the first to occur, Contractor shall deliver to the City all reports, opinions, compilations, research work, studies, data, materials, artifacts, samples, documents, plans, drawings, specifications, correspondence, ledgers, permits, applications, manuals, contracts, accountings, schedules, maps, Jogs, invoices, billings, photographs, videotapes and other materials in its possession or control that is gathered or generated in the course of performing the work or that relates to the work in any way; provided that Contractor may retain a copy of such materials for its files.

20. DEFAULT AND REMEDIES

Any of the following events shall constitute cause for the City of Farmington Hills to declare Contractor in default of the contract: A. Nonperformance of contractual requirements or B. A material breach of any term or condition of this contract. Please note, The City of Farmington Hills shall issue a written notice of default providing a period in which Contractor shall have an opportunity to cure. Time allowed for cure shall not diminish or eliminate Contractor’s liability for liquidated or other damages. If the default remains, after Contractor has been provided the opportunity to cure, the City of Farmington Hills may do one or more of the following: A. Exercise any remedy provided by law; B. Terminate this contract and any related contracts or portions thereof; 4. Impose liquidated damages; or D. Suspend contractor from receiving future bid solicitations.

21. LAWS AND REGULATIONS

Any and all supplies, services and equipment offered and furnished shall comply fully with all applicable Federal and State laws and regulations.

22. GOVERNING LAW

This procurement and the resulting agreement shall be governed by and construed in accordance with the laws of the State of Michigan. The construction and effect of any Participating Addendum or order against the contract(s) shall be governed by and construed in accordance with the laws of the participating entity’s State. Venue for any claim, dispute or action concerning an order placed against the contract(s) or the effect of a Participating Addendum shall be in the participating entity’s State.

23. ASSIGNMENT/SUBCONTRACT

Contractor shall not assign, sell, transfer, subcontract or sublet rights, or delegate responsibilities under this contract, in whole or in part, without the prior written approval of the City of Farmington Hills.

24. NONDISCRIMINATION

The offeror agrees to abide by the provisions of Title VI and Title VII of the Civil Rights Act of 1964 (42 USC 2000e), which prohibit discrimination against any employee or applicant for employment, or any applicant or recipient of services, on the basis of race, religion, color, or national origin; and further agrees to abide by Executive Order No. 11246, as amended, which prohibits discrimination on basis of sex; 45 CFR 90 which prohibits discrimination on the basis of age, and Section 504 of the Rehabilitation Act of 1973, or the Americans with Disabilities Act of 1990 which prohibits discrimination on the basis of disabilities. The offeror further agrees to furnish information and reports to requesting agencies, upon request, for the purpose of determining compliance with these statutes. Offeror agrees to comply with each individual agency’s certification requirements, if any, as stated in the additional terms and conditions listed in the solicitation. This contract may be canceled if the offeror fails to comply with the provisions of these laws and regulations. The offeror must include this provision in every subcontract relating to purchases by the agencies to insure that subcontractors and vendors are bound by this provision.

25. SEVERABILITY

If any provision of this contract is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected; and the rights and obligations of the parties shall be construed and enforced as if the contract did not contain the particular provision held to be invalid.

26. FORCE MAJEURE

Neither party to this contract shall be held responsible for delay or default caused by fire, riot, acts of God and/or war which is beyond that party’s reasonable control. The City of Farmington Hills may terminate this contract after determining such delay or default will reasonably prevent successful performance of the contract.

27. BID PREPARATION COSTS

The City of Farmington Hills is not liable for any costs incurred by the offeror in bid preparation.

28. CONFLICT OF INTEREST

The City of Farmington Hills Code of Ethics prohibits City officials and employees from using their official position to unreasonably secure, request, or grant any privileges, exemptions, advantages, contracts or preferential treatment for themselves or others, and further, requires the reporting of certain financial or other interests held by themselves or their family members in any organization that does business with the City. Consistent with the principles of the City of Farmington Hills Code of Ethics, and in accordance with applicable federal regulations, no employee, officer or agent of the City shall be permitted to participate in the selection, the award, or the administration of a contract if the employee, officer or agent of the City, or his or her immediate family member or members, or his or her business partner or partners, works for, or has any financial or other interest in any company bidding for the contract.

In order to determine whether your company presents any potential conflict of interest with respect to the award of the subject contract, on a separate piece of paper, please disclose any familial or business relationships you have with any current or former employee, agent, consultant, officer or elected or appointed official of the City of Farmington Hills, or others who are or have been within the past year, in a decision making position with the City of Farmington Hills, and who may be able to grant favorable treatment with respect to being awarded this contract. Please disclose the full nature and extent of your relationship.

The City will review the relationship for conflict of interest. If a determination is made that the relationship is contrary to Federal Regulations 24 CFR 570.611 your company will be removed from the bid process. Requests for exceptions will be reviewed by the HUD Detroit Field Office in accordance with the standards set forth in 24 CFR 570.611(d).

Violation of the City’s Code of Ethics as the result of non-disclosure will be reviewed in accordance with Section 5 of the City of Farmington Hills Code of Ethics and may result in disciplinary action, and/or termination of the subject contract.

29. INDEPENDENT CONTRACTOR

The contractor shall be an independent contractor, and as such shall have no authorization, express or implied to bind the City of Farmington Hills or the respective agencies to any agreements, settlements, liability or understanding whatsoever, and agrees not to perform any acts as agent for the City of Farmington Hills or participating agencies, except as expressly set forth herein.

30. THIRD PARTY BENEFICIARIES

There are no third party beneficiaries to this Agreement, and nothing expressed or referred to in this Agreement will be construed to give any person or entity other than the parties to this Agreement any legal or equitable right, remedy, or claim under or with respect to this Agreement or any provision of this Agreement. This Agreement and all of its provisions and conditions are for the sole and exclusive benefit of the parties named.

31. CITY POLICY ON SMOKING

The bidder, if awarded a contract, agrees to follow the City of Farmington Hills Smoking Policy which states: “The City of Farmington Hills is dedicated to providing a healthy, smoke free work place for employees, residents and visitors.” To that end; smoking is prohibited in all municipal buildings, in all municipal owned, leased or rented vehicles and within twenty five (25) feet from any municipal building entrance, outdoor air intakes and operable windows. Smoking is permitted in outside designated smoking areas or in personal vehicles. Smokers are responsible for properly disposing of all smoking related litter, which includes cigarette and cigar butts, tobacco, etc. Disposal of any smoking litter is not permitted on City property except in the provided receptacles.

32. NON-IRAN LINKED BUSINESSES

By signing the form below, I certify and agree on behalf of myself and the company submitting this bid the following: (1) that I am duly authorized to legally bind the company submitting this bid; and (2) that the company submitting this bid is not an “Iran linked business,” as that term is defined in Section 2(e) of the Iran Economic Sanctions Act, being Michigan Public Act No. 517 of 2012; and (3) That I and the company submitting this bid will immediately comply with any further certifications or information submissions requested by the City in this regard.

33. COVID-19 MANAGMENT ADHERANCE

As a result of the Covid-19 pandemic, in the event of the issuance of any order by federal, state or local health authorities, which requires the suspension of any or all activities for any time period, all Vendors are hereby on notice that in the event that certain types of public works projects, including but not limited to the Project set forth in this Invitation to Bid, are at any time determined by the City or other governmental authorities, to be required to be suspended, in accordance with the applicable order, this project may be delayed or terminated, as set forth in Section 26 of this Invitation to Bid, and/or Article II of this Agreement. The City shall not be responsible for additional costs relating to delay of the Project, and the Project schedule may be revised to reflect the requirements of the order.

34. INSURANCE (REQUIRED FOR WORK ON OR WITHIN CITY PROPERTY/FACILITIES)

The contractor, or any of their subcontractors, shall not commence work under this contract until they have obtained the insurance required under this paragraph, and shall keep such insurance in force during the entire life of this contract. All coverage shall be with insurance companies licensed and admitted to do business in the State of Michigan and acceptable to The City of Farmington Hills. The requirements below should not be interpreted to limit the liability of the Contractor. All deductibles and SIR’s are the responsibility of the Contractor.

The Contractor shall procure and maintain the following insurance coverage:

A. Worker’s Compensation Insurance including Employers’ Liability Coverage, in accordance with all applicable statutes of the State of Michigan.

B. Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000.00 per occurrence and aggregate. Coverage shall include, but not limited to, the following: (A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent; (E) Explosion, Collapse, and Underground, if applicable.

C. Automobile Liability including Michigan No-Fault Coverages, with limits of liability not less than $1,000,000.00 per occurrence combined single limit for Bodily Injury, and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

D. Additional Insured: Policy(ies) and coverages as described above, excluding Workers’ Compensation Insurance, shall include an endorsement stating the following shall be Additional Insureds: The City of Farmington Hills, all elected and appointed officials, all employees and volunteers, agents, all boards, commissions, and/or authorities and board members, including employees and volunteers thereof. It is understood and agreed by naming the City of Farmington Hills as additional insured, coverage afforded is primary and any other insurance the City of Farmington Hills may have in effect shall be considered secondary and/or excess.

E. Cancellation Notice: Policy(ies), as described above, shall be endorsed to state the following: It is understood and agreed Thirty (30) days, Ten (10) days for non-payment of premium, Advance Written Notice of Cancellation, Non-Renewal, Reduction, and/or Material Change shall be sent to: City of Farmington Hills, Attention: Mr. Thomas Skrobola, 31555 West Eleven Mile Road, Farmington Hills, Michigan 48336.

F. Proof of Insurance Coverage: The Contractor shall provide the City of Farmington Hills at the time the contracts are returned by him/her for execution a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, a copy of the policy sections, where coverage is provided for additional insured and cancellation notice, may be acceptable. Copies of all policies mentioned above shall be furnished, if so requested.

G. Required liability limits may be obtained by using an Excess/Umbrella Liability policy in addition to the primary liability policy(ies). If coverage limits are satisfied by an Excess and/or Umbrella policy, coverage must follow form of the primary liability policy(ies).

H. If any of the above coverages expire during the term of this contract, the Contractor shall deliver renewal certificates, endorsements, and/or policies to City of Farmington Hills at least ten (10) days prior to the expiration date.

35. GENERAL INFORMATION

The City of Farmington Hills is accepting bids to provide emergency or scheduled tire maintenance and/or services at the DPW, other FH facilities or on the road when required. The successful vendor shall be available to provide emergency services 24/7 365 days a year. The successful vendor shall be able to provide services to large Fire trucks and construction equipment. When identified as an emergency the successful bidder shall be able to respond within an hour from the time the call is accepted.

A. These specifications reference minimum acceptable specifications and or standards. Such references are not intended to eliminate any manufacturer from the bidding process. Submit your bid with support information for your product. Compliance with the “spirit of the specification” is not acceptable. Deviations shall be clearly identified in writing with a detailed explanation either next to the specification or in an attachment to the bidder’s submitted proposal. Failure to follow these instructions may constitute grounds for elimination of the bidder’s proposal from consideration.

B. Final acceptance of the bid will be determined by the City’s Department of Public Works staff as the best value for the City. Low bid is not the only selection criteria.

C. This bid is from & for the City of Farmington Hills Submittals referencing other contract pricing will be accepted only if specifications herein are noted as taking precedence.

36. PRICING

A. The subsequent contract will require a firm fixed price, or discount from the verifiable price index identified in Proposer’s submittal. Prices/discounts will remain firm and will include all charges that may be incurred in fulfilling requirement(s) for the twelve-month period following contract award.

B. Upon written receipt from the awarded contractor to the City of documented materials and/or labor price increases impacting contractor’s cost for such items, the City may approve an escalation in the price for a current or revised specific contract term. If the Proposer is submitting an escalation clause in their proposal, it shall be so indicated with specifics of the clause with the Proposer’s submittal.

C. Award will be determined in part by evaluating the Proposer’s firm fixed price, or applying Proposer’s discount to the prices listed on their manufacturer’s price lists or retail price sheets. For discounts, Proposers must clearly mark the item and column to which the discount is applied for each item proposed. The evaluation team must be able to verify each Proposer’s price by applying the discount to manufacturer’s list price, or with stated firm fixed price.

D. For price comparison purposes to determine which proposer(s) has the best pricing, sample tire configuration(s) will be used to determine the actual net price/fixed price that the City will pay.

E. We typically purchase tires from a State Contract for most scheduled tire changes. The price examples listed are for emergency tire purchases. The unit tire price request price type for new tires, emergency tire repair and or hourly rate other tire services.

F. All items set forth herein shall be bid in accordance with these bid documents complete. Information can be provided by Joe Bledsoe (Fleet & Facilities Maintenance Supervisor) DPS, jbledsoe@fhgov.com. Bid questions can be answered by Shobhita (Buyer), Central Services at sshobhita@fhgov.com.

G. All services provided shall comply with all Federal, State, EPA, Local, and OSHA Safety Standards. Recommendations as well as descriptions of mandatory safety and health standards are advisory in nature, informational in content, and are intended to assist employers in providing a safe and healthful workplace. The Occupational Safety and Health Act requires employers to comply with safety and health standards and regulations promulgated by OSHA or by a state with an OSHA-approved state plan. In addition, the Act’s General Duty Clause, Section 5(a) (1), requires employers to provide their employees with a workplace free from recognized hazards likely to cause death or serious physical harm.

CITY OF FARMINGTON HILLS

BIDDER'S GENERAL QUESTIONNAIRE

Please give the following information regarding your proposal for this bid:

1. Number of years’ experience in this work: ___________________________

2. List below or attach a list of the number and types of equipment to be used if awarded this bid:

SIGNED: _________________________________________________________________

TITLE: __________________________________________________________________

NAME AND ADDRESS OF FIRM: (Print or Type)

__________________________________________________Zip:__________________

Phone No._________________________________________Date:__________________

LEGAL STATUS BIDDER

Fill out the appropriate section below for your company and strike out the other three. Provide additional sheets if more space is needed for your responses.

Corporation:

State and County in which incorporated: __________________________________________________

Official title of person signing proposal: _____________________________________________________________

Address of signer: _______________________________________________________________________________

Full names, addresses and titles of all the corporation’s directors and officers:

Partnership:

State and County in which established: ____________________________________________________________

Official title of person signing proposal: _____________________________________________________________

Address of signer: _______________________________________________________________________________

Full names, addresses and titles of all partners:

Limited Liability Company (LLC):

State and County in which established: ____________________________________________________________

Official title of person signing proposal: _____________________________________________________________

Address of signer: _______________________________________________________________________________

Full names, addresses and titles of all members and managers of the LLC:

NON-IRAN LINKED BUSINESS CERTIFICATION

Pursuant to Michigan law before accepting any bid or proposal or entering into any contract for goods & services with any prospective firm, the firm must certify that it is not an “Iran Linked Business”.

By signing below, I certify and agree on behalf of myself and the company submitting this bid the following: (1) that I am duly authorized to legally bind the company submitting this bid; and (2) that the company submitting this bid is not an “Iran Linked Business,” and that term is defined in section 2€ of the Iran Economic Sanctions Act, being Michigan Public Act No.517 of 2012; and (3) That I and the firm submitting this proposal will immediately COMPLIANCE FACTOR with any further certifications or information submissions requested by the City in this regard.

Company Name: _____________________________________________________________________________

Authorized Representative Signature: _____________________________________________________________

Printed: ____________________________________________________________________________________

Date: _______________________

SUBCONTRACTORS

The contractor shall not sublet, assign or transfer the contract or any portion of any payment due the contractor hereunder, without the written consent of the City. If it is the intention of the bidder to use subcontractor(s) for any of the work called for herein, the bidder shall provide the information required for each subcontractor, below. If subcontractors will not be used, please strike out this page.

Name of Firm: ______________________________________________________________________

Contact Person: __________________________________________Title: _______________________

Address: ____________________________________________________________________________

Phone: ________________________________________

Work to be performed for general contractor:

Name of Firm: ________________________________________________________________________

Contact Person: ___________________________________________ Title: _______________________

Address: _____________________________________________________________________________

Phone: _______________________________________

Work to be performed for general contractor: ____________________________________________________________________________________

Name of Firm: ____________________________________________________________________________________

Contact Person: __________________________________________ Title: _______________________

Address: _____________________________________________________________________________

Phone: _______________________________________

Work to be performed for general contractor:

37. PRICING

PRICE WILL BE INCLUSIVE OF SPECIFICATIONS, DELIVERY, COMPLETE WARRANTY REGISTRATION AND ALL FEES.

Table of Tire Size:

Tire size

All season tread

Drive type Tread

Steer type tread

Drive type tread

Medium truck

Steer type Tread

Medium truck

Heavy truck

Drive Type tread

Steer type tread

ITEM

RECAPPING SERVICES

UNIT COST

MOUNT

UNIT COST

DISMOUNT

Added value items not listed or not identified but beneficial to the City

UNIT COST

TOTAL

ADDITIONAL DISCOUNTS

The brands specified above are the frequently used brands. Other items may be ordered, on an as needed basis, and will be purchased at Manufacturer’s list price less noted discount below:

Discount Percentage ___________% for all other product lines not specified above

FIRM PRICE GUARANTEE & CONTRACT EXTENSION

All Prices will remain firm for sixty (90) days or bid award, whichever comes first, except for the successful bidder whose unit prices are to remain firm for two (2) years from date of award. The City of Farmington Hills reserves the right to extend the contract (beyond the first 2 years) for three (3) additional one (1) year periods, through mutual consent with the successful bidder, under the same terms and conditions. Please indicate below your percentage of increase per year, over the unit prices listed (in year 2) for each one (1) year extension of this contract

Unit prices listed herein will increase __________% beginning year 3 of the award.

FIRM PRICE GUARANTEE

Prices will remain firm for ninety (90) days or bid award, whichever comes first.

PAYMENT METHOD

The City shall issue a check within 30 days from receipt of order, but if available may choose the option to pay by credit card. If your company accepts credit cards payment can be made within 3 days from receipt of order.

Does your company accept MasterCard for payment as well? _______YES ________ NO

If yes, please state any applicable discount or fee for this method of payment. ____________________

ACKNOWLEDGEMENT OF OFFICIAL DOCUMENTS

I_____________________________, certify that I have read section 3 (Official Documents) of the invitation to bid and that the bid proposal documents contained herein were obtained directly from the City of Farmington Hills Purchasing Office or the MITN website, www.mitn.info and is an official copy of the authorized version.

EXTENSION OF AWARD TO THE MEMBERS OF THE MITN PURCHASING COOPERATIVE

___________________________________________________ is a member of the MITN Purchasing Cooperative. If your company is awarded item(s) referenced in the bid proposal, the cooperative governmental entities may wish to use this contract (City, Township or Entity will fill out as applicable) and will use a purchase order for the item(s) awarded in this bid proposal following requirements set forth in the bid document. Each entity will provide their own purchase order and delivery location (s) and must be invoiced separately to the address indicated on the purchase order.

If an award is made to _________________________________________________, it is agreed that (Company)

( ) The contract will be extended to any entity in the MITN Purchasing Cooperative under the same prices, terms, and conditions.

Signature of Company Representative______________________________________

( ) Our company is NOT interested in extending the contract to additional un-named agencies.

AUTHORIZATION OF PROPOSAL

The undersigned herein submits this proposal and agrees to enter into an agreement with the City of Farmington Hills on behalf of the aforementioned entities and MITN Purchasing Cooperative in accordance with the Contract documents. In submitting this completed and signed proposal, it is understood that the right is reserved by the City of Farmington Hills to reject any or all bids and to make such award that, in the opinion of the City Council, is in the best interest of the City of Farmington Hills.

NAME OF COMPANY: _______________________________________________________

BUSINESS ADDRESS OF COMPANY: ____________________________________________________________

BUSINESS TELEPHONE # OF COMPANY: _________________________________FAX # ________________

AUTHORIZED SIGNATURE: __________________________________

PRINTED:_____________________________

TITLE OF SIGNER: ____________________________________DATE OF SIGNATURE: ____________________

CONTACT PERSON:____________________________CONTACT PERSON PHONE#_______________________

EMAIL:________________________________________WEBSITE:______________________________________

AUTHORIZATION/ACCEPTANCE OF SPECIFICATIONS

SIGNED________________________________COMPANY________________________________________

PRINTED___________________________ADDRESS_____________________________________________

TITLE_____________________________CITY/STATE/ZIP________________________________________

PHONE_____________________________________FAX__________________________________________

CONTACT PERSON__________________________OR___________________________________________

EMAIL____________________________________WEBSITE___________________________________

FEIN: ________________________

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