Tire Leasing

Miami-Dade County's Department of Transportation and Public Works is requesting bids for tire leasing services for its bus fleet under ITB EVN0043830, with proposals due July 31, 2026. The contract spans five years with an optional 36-month run-out period and will be awarded to the lowest priced responsive and responsible bidder.

The scope covers tire supply, mounting, dismounting, repair, re-grooving, balancing, and disposal across six tire categories serving approximately 862 buses (30-foot diesel, 40-foot and 60-foot low-floor diesel, CNG, hybrid, and battery electric; and Proterra electric models). Tire sizes include 275/70R22.5, 305/70R22.5, 305/85R22.5, and 315/80R22.5. The County estimates approximately 147.302 million miles annually across all tire categories. Services are delivered to four facilities: Northeast Facility, Central Facilities, Coral Way Facility, and South Dade Transit Operations Center.

Bidders must quote per-tire mileage rates for each of six tire categories across all five contract years and a monthly lump-sum vehicle tire service rate covering all servicing regardless of tire ownership or quantity serviced. All per-year pricing must remain firm and fixed throughout the contract term; run-out pricing shall match the final 12 months of the original contract. The awardee must staff one tire service technician supervisor and 16 technicians across the four facilities to deliver 24/7 service, maintain calibrated torque wrenches, and dispose of scrap tires within one week of removal. Title to leased tires remains with the contractor until the County purchases unused mileage at contract termination using a formula based on remaining mileage and average tire life records. The contractor bears all loss risk for tires until delivery and acceptance.

Insurance requirements include $2 million Commercial General Liability per occurrence and $500,000 Automobile Liability. Liquidated damages of $115 per hour per occurrence apply for service failures. Responses must be submitted electronically through the Integrated Financial Resources Management System (INFORMS). Bidders must provide two customer references demonstrating tire leasing experience and current manufacturer price lists for all specified tire sizes.