Rev. 1.13.26 - V. 26-1

MIAMI-DADE COUNTY, FLORIDA

INVITATION TO BID

(ITB)

Event Number: EVN0043830 Event Title: Tire Leasing

Solicitation Contact: Name: Tellise Marrast Title: Procurement Contracting Officer Department: Strategic Procurement Department Email: Tellise.Marrast@miamidade.gov

Solicitation Contact: Name: Sharmesha Winkfield Title: Procurement Contracting Officer Department: Strategic Procurement Department Email: Sharmesha.Winkfield@miamidade.gov

Solicitation Contact: Name: Saba Musleh Title: Negotiator Department: Strategic Procurement Department Email: Saba.Musleh@miamidade.gov

Rev. 1.13.26 - V. 26-1

GENERAL TERMS AND CONDITIONS:

All Miami-Dade County’s general terms and conditions applicable to procurement contracts are posted online. Bidders that receive an award from Miami-Dade County through the competitive procurement process must anticipate the inclusion of these requirements in the resultant Contract. These general terms and conditions are considered non-negotiable and include important instructions and requirements that affect all Bids. By submitting a Bid for a Miami-Dade County solicitation, a Bidder attests to its understanding of these general terms and conditions.

All applicable terms and conditions pertaining to this Solicitation and resultant Contract may be viewed online at the Strategic Procurement Department’s webpage by clicking on the below link:

general-terms-and-conditions-r26-1.pdf

NOTICE TO ALL BIDDERS:

Bids are to be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated in the INFORMS Solicitation End Date published in INFORMS and in this Solicitation document. It is the sole responsibility of the Bidder to ensure that its Bid is in INFORMS before the Solicitation deadline. There is no cost to the Bidder to submit a Bid for a Miami-Dade County Solicitation via INFORMS. Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.

For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date specified in the Solicitation. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).

Bidders must allow sufficient time to complete online forms and upload all Bid documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.

No part of a Bid can be submitted via hardcopy, email, or fax.

If you submit your bid and subsequently an Addendum is issued, failure to submit the bid again by clicking on the “Submit Bid” button, after acknowledging Addenda or editing your bid in INFORMS will result in your bid not being received by the County.

Suppliers/Vendors are encouraged to access the links below to assist with submission of responses to the Solicitation.

Recorded eSupplier Workshop https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf https://www.miamidade.gov/resources/strategic-procurement/documents/general-terms-and-conditions-r26-1.pdf https://supplier.miamidade.gov/ https://supplier.miamidade.gov/ https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

Rev. 4.22.24 v.24-1

SECTION 2

ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

The purpose of this solicitation is to establish a contract for the purchase of tire leasing services for Miami-Dade County (County) Bus fleet on behalf of Department of Transportation and Public Works (DTPW).

2.2 TERM OF CONTRACT

This Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the Board of County Commissioners, or designee, unless otherwise stipulated in the Purchase Order issued by the County. The Contract shall expire on the last day of the sixtieth (60) month, plus any run-out period option up to thirty-six (36) months, if exercised by the County.

2.3 DEFINITIONS

1. BUS – Means a transit bus ranging from 40 to 60 feet in length.

2. MILES OR MILEAGE – Means the actual number of miles of operation / travel of a bus. The method to record bus and service vehicle miles shall be established at the discretion of DTPW (with methods reasonably designated to provide reliable mileage information). The Bus and Service Vehicle Miles will be calculated by means of an instrument, which will accurately record mileage of each bus and service vehicle, and may be supplemented by using vehicle operating maintenance and service schedule records to provide accurate mileage information.

3. DAMAGED – Means, when describing tires, any tire determined, upon evaluation, to be permanently unfit for service and must be removed. Definition excludes tires that have reached or exceeded the average bus mileage.

4. DEFECTIVE TIRE – Means tires which because of their condition, interfere with the use and/or safety of buses.

5. DTPW – Means Miami-Dade County Department of Transportation and Public Works (DTPW).

6. FLAT TIRE SERVICE AGENT – County authorized representative, either DTPW employee or County contractor, that dispatches to provide flat tire roadside assistance.

7. F.O.B. – Means Freight on Board.

8. MILEAGE RATE – Means the rate paid to the Awarded Bidder for the use of the Awarded Bidder’s tires.

9. PERMANENTLY UNFIT FOR SERVICE (SCRAP TIRES) – Means any tire that, due to damage or normal wear and tear, has reached the end of its usable life and shall not be used in any further revenue service.

10. RIMS / WHEELS – Means the equipment upon which tires are to be mounted. Rims / Wheels shall be of sizes and types to conform to the approved standard of the Tire & Rim Association of America, Inc.

11. TIRE – Means a complete tire assembly, to include a casing, tube, and flap for a tube-type tire; and casing only for a tubeless tire.

12. TPMS – Means the Tire Pressure Monitoring Sensor.

13. VEHICLE – Means any transit bus, motorcoach, or other motorized passenger transportation vehicle covered under this contract.

14. VEHICLE TIRE SERVICE RATE – Means the rate paid for repairing, servicing, and maintaining all tires in revenue service. The rate will be paid in addition to the Mileage Rate for tires leased by the County from the Awarded Bidder and the only rate paid by the County for Tires in County’s possession and not leased from Awarded bidder, such Tires may include pre-contract (run-out) and DTPW uniquely branded tires.

15. WITNESS MARKS - Means visual indicators, such as paint stripes, torque putty, or markings, applied after proper lug nut torquing to show alignment and provide a quick way to detect movement, loosening, or tampering during inspections.

16. ZAFETY LUG LOCK – Means a wheel-nut retention device that clips over adjacent lug nuts to help prevent loosening caused by vibration. It serves as a secondary safety measure and enables a quick visual check of lug-nut torque integrity.

2.4 METHOD OF AWARD

Award of this Contract will be made to the lowest priced responsive, responsible Bidder in the aggregate provided the Bidder meets all requirements in Section 2.6, Bidder Requirements.

To be considered for award, Bidders must provide pricing for every item listed in Section 4.2, Price Submittal of the Solicitation. Items that will be provided to the County at no cost must show a zero (0) in the price line.

The County will determine the Bidder for award by totaling the extended pricing for all items. If a Bidder fails to submit a price for all items in the Solicitation, its offer may be deemed non-responsive.

The County intends to award the entire contract to a single responsive and responsible Bidder.

2.5 DTPW FLEET INFORMATION

Item No.

Type # of buses

Est.

Tires per bus

Size GVW Make/Model Loading Rate

40’ Low Floor Diesel 40’ Low Floor CNG

305/70R22.5

42,000lb 42,290lb

NABI 40’ LFW

XCELSIOR CNG 40FT

L

2 60’ Low Floor Hybrid

64 10 305/70R22.5 61,380lb XCELSIOR DIESEL-

ELECTRIC 60FT

L

3 60’ Low Floor EV 100 10 305/70R22.5 73,193lb XCELSIOR ELECTRIC

60FT

L

40’ Low Floor Diesel 40’ Low Floor CNG

305/85R22.5

41,600lb Gillig 40’ Diesel Gillig 40’ CNG BRT Plus

J

5 40’ Proterra EV 69 6 315/80 R 22.5 43,650lb ZX5 40 DP L 6 30’ Gillig Diesel 3 6 275/70R22.5 30,000lb Gillig 30’ Diesel J

2.6 BIDDER REQUIREMENTS

In addition to the requirements detailed in Section 1-General Terms and Conditions, Paragraph 1.2, Instructions to Bidders, the Bidder shall meet the following requirements to be considered for award. See Section 4, Submittal Requirements, for instructions on submittal.

1. Bidder shall be regularly engaged in the business of providing tire leasing services to be considered for award. Bidder shall provide two (2) different references from customers to whom the Bidder has provided or is currently providing tire leasing services as described throughout this Solicitation.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder has successfully provided the goods/services. These references shall ascertain to the County’s satisfaction that the Bidder has sufficient expertise in the industry, and its firm is properly equipped to perform the required goods/services.

2. Bidder shall provide a copy of the current manufacturer price list for all tire sizes listed in this solicitation.

The Bidder shall provide all the information, documents, and/or attachments listed above to be considered for award.

All information, documents, and/or attachments listed above are due with the Bid by the solicitation’s end time and date. The County may, at its sole discretion and in its best interest, allow the Bidder to complete, supplement or supply the required information, documents and/or attachments during the bid evaluation period. Failure to provide all the required information, documents and/or attachments with the Bid or, if allowed, as requested by the County during the Bid evaluation period, may result in the Bidder being declared non-responsive or non-responsible.

During the bid evaluation period, the County’s Strategic Procurement Department (SPD) will review the information, documents and/or attachments submitted by the Bidder, may request additional information from the Bidder, and/or obtain additional information from available sources, to completely evaluate the Bidder’s submittal and ascertain that the Bidder meets the stipulated requirements and determine the Bidder’s ability to perform under a resulting Contract.

The County shall be sole judge of a Bidder’s compliance with requirements and the Bidder’s ability to perform under a resulting Contract. Failure to meet the stipulated requirements or to demonstrate ability to perform under a resulting Contract, as determined by the County, may result in the Bidder being declared non-responsible.

During the term of the resulting Contract, the Bidder shall promptly notify the County of any changes, whether intentional or otherwise, to the information or documentation submitted in compliance with the requirements of this Solicitation.

2.7 PRICES

If a Bidder is awarded a contract under this Solicitation, all proposed per year pricing shall remain firm and fixed for the duration of the contract term.

If the County elects to exercise the Run-Out Period (Section 2.8), the per-tire-mile rate(s) applicable during the entire 36-month run-out period shall be the same rate(s) in effect during the final twelve (12) months immediately preceding the original contract expiration date.

2.8 RUN-OUT PERIOD OPTION

Upon expiration of this contract, if the Awarded Bidder is not awarded the successor contract, the County may, upon providing written notice at least thirty (30) days prior to expiration, extend this contract for a run-out period not to exceed thirty-six (36) months from the original expiration date.

During the run-out period, DTPW will continue to utilize all tires previously furnished by the Awarded Bidder that remain in the County’s possession. No new tires, materials, equipment, tire services, or related insurance will be provided by the Awarded Bidder during this period. All other contract terms and conditions shall remain in effect, except for the Bidder’s obligation to furnish additional goods, services, or insurance.

The tire mileage rates applied during the run-out period shall be the same rates in effect during the final twelve (12) months of the original five-year contract term. During this period, DTPW, in its sole discretion, will continue to operate the tires on higher mileage routes, as practicable, until they are no longer fit for service.

At the conclusion of the run-out period, DTPW will compensate the Awarded Bidder for any unused tire mileage at the applicable rates in effect during the final twelve (12) months of the contract. Any remaining tires will be accepted by the County “as is,” without warranty of condition or continued usability..

2.9 METHOD OF PAYMENT

The Awarded Bidder(s) shall submit invoice(s) to the County within thirty (30) calendar days following completion and acceptance of services. DTPW requires invoices to be of clear quality, include the correct remittance address, not on dark paper (when possible), and submitted to:

• Electronic submission (preferred) to invsubp@miamidade.gov; or

Invoice shall include a Bill to Address, which is the County department being invoiced for the services.

Bill to: DTPW 111 NW 1st Street, 26 Floor Miami, Florida 33128

Refer to Section 1, General Terms and Conditions, Article 1.36, Invoices for further requirements. Failure to submit invoices in the prescribed manner (inclusive of a Detailed Bus Cleaning Summary Report(s) per Section 3.8, Record Keeping and Reports, will delay payment.

2.10 LIQUIDATED DAMAGES

Liquidated damages shall be assessed at a rate of $115 per hour, per occurrence, for each hour that any of the events listed below occur. In addition, the Awarded Bidder shall be responsible for the cost of any tires, if applicable.

These liquidated damages are intended to compensate DTPW for impacts resulting from reduced bus system reliability, including but not limited to diminished service performance associated with the events described herein.

1. The Awarded Bidder fails to replace tires, prior to the time the vehicle is scheduled to be placed into service, that are damaged or defective or have a tread depth on any point on the tread which is less than that specified in Section 3.0, Scope of Work/Technical Specifications, of this Contract or are in anyway unsafe for normal use on a transit vehicle.

2. The Awarded Bidder fails to provide tires that meet all specifications stated in this Contract.

3. The Awarded Bidder fails to provide competent staff at the levels described in Section 3.0, Scope of

Work/Technical Specifications, of this Contract.

4. The Awarded Bidder fails to perform any of the tire service tasks described in Section 3.0, Scope of

Work/Technical Specifications, of this Contract.

mailto:invsubp@miamidade.gov

Assessment of liquidated damages shall commence upon DTPW notifying the Awarded Bidder of the event, however, DTPW may grant additional time to remedy the event before charging liquidated damages. No liquidated damages will be assessed if the defect is corrected within eight (8) hours of notice of defect by DTPW.

Additionally, the Awarded Bidder shall be liable for any compensatory damages incurred by the County, except in cases of force majeure, pursuant to Section 1.59, Force Majeure. In the event of such delays, the Awarded Bidder shall notify DTPW as soon as practicable upon becoming aware of the delay.

Payment of any liquidated or compensatory damages shall be due within thirty (30) calendar days after receipt of a written demand from the County. Additionally, the County may deduct any amount due for liquidated damages from the payment of any invoice due.

2.11 ACCIDENT PREVENTION AND BARRICADES

Precautions shall be taken at all times to protect persons and property. Awarded Bidder performing work under this contract must comply with all applicable OSHA, State, and County regulations while performing the work. Any fines imposed by these authorities due to noncompliance shall be the sole responsibility of the Awarded Bidder.

The Awarded Bidder shall provide barricades whenever work is performed in areas accessible to the public, or when required by the County Project Manager.

2.12 ADDITION OR DELETION OF ITEMS AND OR FACILITIES

Although this solicitation identifies specific items and facilities where services are currently provided, DTPW may add, remove, relocate, or otherwise modify items or facilities as operational needs change during the contract period. The County will provide the Awarded Bidder with written notice at least thirty (30) calendar days in advance of any such changes in the form of contract modification.

2.13 SHIPPING TERMS: FREIGHT ON BOARD (FOB) DESTINATION

Pricing shall be Free-On-Board (F.O.B.) Destination. Risk of loss for all goods shall remain with the Awarded Bidder until the items are delivered to and formally accepted by an authorized County representative, as applicable.

Notwithstanding the foregoing, title to leased tires furnished under this Contract shall be governed by Section 3.12, Title to Tires.

2.14 CLEAN-UP

All unusable materials and debris shall be removed from the premises at the end of each workday and disposed of properly. Upon completion of the work, the Awarded Bidder shall thoroughly clean all areas in which work was performed, in coordination with and as agreed upon by the Project Manager.

2.15 PURCHASE / LEASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON PRICE

QUOTES

While this solicitation identifies the tire sizes and related services currently used by DTPW, the County may acquire new buses during the term of the contract that require different or additional tire sizes and related services.

In such cases, the County may request price quotes from the Awarded Bidder for these additional or comparable items.

The Awarded Bidder shall cooperate by providing sufficient information and data to support the County’s price and cost analysis.

The County reserves the right to award these additional items to the Awarded Bidder or to procure them through a separate vendor.

2.16 LICENSES, PERMITS, AND FEES

The Awarded Bidder shall obtain and pay for all licenses, permits, and fees required to perform the work under this contract and shall comply with all applicable laws, ordinances, regulations, and building code requirements.

At a minimum, the Awarded Bidder shall ensure that applicable personnel maintain a valid forklift license and a Commercial Driver’s License (CDL) Class B with air brake endorsement, where required for the work.

Any damages, penalties, or fines imposed on the County or the Awarded Bidder resulting from the Awarded Bidder’s failure to obtain or maintain required licenses or permits shall be the sole responsibility of the Awarded Bidder.

The County acknowledges that the Awarded Bidder does not control the condition or configuration of the work site.

The Awarded Bidder shall provide active and valid copy(ies) of licenses to DTPW.

2.17 COMPLIANCE WITH FEDERAL STANDARDS

All items purchased under this contract shall comply with all applicable governmental standards, including but not limited to those established by the Occupational Safety and Health Administration (OSHA), the National Institute for Occupational Safety and Health (NIOSH), and the National Fire Protection Association (NFPA).

2.18 INSURANCE

The following sub-paragraphs supersede the corresponding sub-paragraphs in Section 1, paragraph 1.22 (A). All other requirements of paragraph 1.22 remain the same.

1. Commercial General Liability in an amount not less than $2,000,000 per occurrence, and $4,000,000 in the aggregate not to exclude Products & Completed Operations. Miami-Dade County must be shown as an additional insured with respect to this coverage.

2. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage.

Excess/Umbrella Liability may be used to supplement minimum liability coverage requirements. Follow form basis is required if providing Excess Liability.

2.19 SECURITY PROCEDURES (DTPW)

Awarded Bidder and their employees (including their subcontractor's employees) shall comply with all Miami-Dade County’s Department of Transportation & Public Work’s security procedures, rules and regulations. DTPW requires

Awarded Bidder’s employees to obtain and always wear identification (ID) cards issued by DTPW while working on County property; this will be at no initial cost to the Awarded Bidder or its employees.

Awarded Bidder’s employees are subject to ID checks by any authorized DTPW agent. Anyone who is not in possession of their ID card may be denied access to DTPW property or if already on property may be immediately escorted off DTPW property until such time they can produce and display proper identification. ID cards are valid for a one (1) year period. It is mandatory for Awarded Bidder’s employees to renew ID cards prior to the one-year expiration. If renewal requirements are not complied with, all are forbidden from entering any DTPW property until such time IDs are renewed and are valid. In addition, all vehicles entering and exiting DTPW property maybe stopped and searched.

Following is a list of items to be submitted in person:

1. A completed original Vendor ID application (complete in blue ink only), signed by Awarded Bidder’s employees and a DTPW authorized representative.

2. A completed original fingerprint card.

3. A completed original local background check form with a proper raised seal from the issuing law enforcement agency.

All documents must be original and can have no alterations or markings. Similarly, all documents must be produced in person. No emails, PDF file, or facsimiles will be accepted. Additional requirements and/or restrictions may apply.

2.20 SBE MEASURES

This Solicitation contains a Bid Preference. Refer to Section 1, General Terms and Conditions, Paragraph 1.45 Small Business Enterprise Measure for further details.

SECTION 3

SCOPE OF WORK/TECHNICAL SPECIFICATIONS

3.1 SCOPE OF WORK

The Awarded Bidder shall supply tires for use on DTPW buses, including County-owned and leased buses, on a mileage basis for compensation in accordance with the terms and conditions set forth in this Contract. The County may continue to use tires it already owns. In addition, the County may lease or directly purchase tires for its fleet, and such tires may, at the County’s sole discretion, be included under this Contract for service. The Awarded Bidder shall service all tires used on the fleet, regardless of their source.

The estimated quantity of leased tires shall be sufficient to fully equip the fleet and maintain an adequate reserve supply. Reserve tires shall be mounted on wheel rims and stored at DTPW facilities or any other bus maintenance facility serving DTPW, as required.

All Vehicles operated under this Contract shall be equipped with appropriate wheel rims, sizes, types, and spacing in accordance with the most current standards established by the Tire and Rim Association, Inc. Year Book, which are incorporated herein by reference.

3.2 DELIVERY LOCATIONS

The Awarded Bidder shall deliver and pick up tires at all DTPW operating facilities listed below, as well as any other bus maintenance facility contracted by DTPW.

Location Name Address Northeast Facility 360 NE 185th Street Miami, FL Central Facilities 3300 NW 32nd Avenue Miami, FL Coral Way Facility 2775 SW 74th Avenue Miami, FL South Dade Transit Operations Center 12805 Biscayne Dr., Homestead, FL

All deliveries shall be made in accordance with good commercial practice, and the Awarded Bidder shall comply with all required delivery timeframes. Exceptions may be made only when delays are caused by force majeure events, pursuant to Section 1.59, Force Majeure. In such cases, the Awarded Bidder shall notify the County of the delay as early as practicable.

3.3 TIRE SPECIFICATIONS

DTPW utilizes re-groovable, tubeless, radial tires on its bus fleet, as listed in Section 2.5, DTPW Fleet Information. All bus tires supplied by the Awarded Bidder shall meet the minimum specifications set forth below. Any proposed changes to these specifications must be submitted to the County in advance and approved by the County in writing prior to implementation.

• Tubeless with valve and metal caps

• Steel radial ply construction (Load Range as Specified in Section 2.5)

• The treads must be a minimum of 18/32 inches deep over 6/32-inch minimum of base gauge re-groovable rubber

• Must be suitable for highway use at speeds up to 65 mph and must not be adversely affected by operation on buses in the South Florida Sub-tropical Marine Environment with the following ranges of environmental conditions:

1) ambient temperatures of 20 degrees Fahrenheit to 105 degrees Fahrenheit.

2) relative humidity of 20% to 100% condensing

3) average of 183 hours per year of thunderstorms with lightning.

4) maximum rainfall of 12 inches in 24 hours

5) average rainfall of 59.6 inches per year.

Bus tires may be re-grooved or re-treaded provided that 3/32 of an inch under tread remains after re-grooving or retread. Retread tire treads must be bonded to the casing by a hot or cold retread process. All retread tires must be indelibly stamped to identify them as such. Re-grooved or retread tires shall not be used on the front wheels of any vehicles.

The Awarded Bidder shall replace fleet vehicle tires when tread depth measures at or below 4/32 inch on front tires and 2/32 inch on rear tires, at any point on the tread. The Awarded Bidder shall not install or provide any tire that, due to its condition, compromises the safe operation or serviceability of the bus or is otherwise unfit for continued use. If the County identifies a defective or noncompliant tire on any vehicle, it will notify the Contractor, and the Awarded Bidder shall immediately remove and replace the tire from service.

3.4 VEHICLE TIRE SERVICES

The Awarded Bidder shall perform the following tasks as listed on all buses made available for service for tires owned or leased by the County and for tires owned by the Awarded Bidder and leased to the County:

1) Maintain a sufficient supply of tires to guarantee continuity of service.

2) Mount and dismount tires on and from wheel rims supplied by the County.

3) Repair tires as required.

4) Re-groove and recap tires.

5) Dynamic balance all front tires.

6) Dispose of scrap tires within one (1) week of removal from service:

- Tires owned by DTPW and supplied by the Awarded Bidder or other sources.

- Tires obtained under this Contract by other County departments.

- Tires owned by the Awarded Bidder

7) Furnish all supplies (wheel weights, valve stems and caps, repair materials, mounting lubricant, safety lug locks, witness mark paint, torque putty etc.) tools, equipment, and transportation as may be required, except those items listed as County provided under Section 3.5, County/Contractor Furnished Facilities and Equipment.

8) Perform wheel assembly changes on all vehicles and torque lug nuts in accordance with vehicle manufactures specifications.

9) Reverse position of front tires as necessary to maximize tire mileage.

10) Reverse position of curb damaged tires to protect sidewalls.

11) Mate rear dual tires. The difference in circumference of tires matched for use shall not exceed 0.5 inches.

Only shiny and clean rims should be used on the outer tires.

12) Visually inspect tires, wheels, and mountings for evidence of adverse mechanical conditions, including but not limited to, misalignment, loose wheel bearings, worn radius rod bushings, loose or missing lug nuts.

For vehicles with independent suspension, wheel alignment will be checked visually.

13) All tires shall be inflated to conform to approved standards of the Tire and Rim Association, Inc. or as may be mutually agreed upon by the County and the awarded Bidder. The Awarded Bidder shall inspect the tires of each available vehicle every fourteen (14) days, at minimum, and adjust inflation, if necessary.

14) Perform wheel assembly changes on all vehicles and torque lugs per Section 3.4.1 in accordance with vehicle manufacturer’s specifications

15) All tire pressure monitors, if equipped, must be re-installed during the tire mounting process. The tire monitoring system must be checked and calibrated when wheels are installed on the bus.

16) Reinstall skirt panels if equipped.

3.4.1 WHEEL ASSEMBLY CHANGES AND TOURQUING REQUIREMENTS

The Awarded Bidder shall perform wheel assembly changes on all vehicles in strict accordance with the vehicle manufacturer's specifications, including but not limited to proper torque sequence (star/cross pattern) and torque settings.

The Awarded Bidder will verify the integrity of the torque as per specifications, between 50 – 100 miles after any wheel replacement or after one day of service using safety lug locks (preferred method) to indicate lug nuts have been properly torqued. Torque the lug nuts after a brake re-line or wheel replacement by DTPW personnel before the bus goes into service. The County will provide records of brake re-lines or wheel replacements completed by DTPW personnel before the bus goes back into service to ensure that the Awarded Bidder torques all lug nuts as required and places safety lug locks on the lug nuts.

1. Initial Torquing Procedures:

a) All lug nuts shall be torqued in accordance with the vehicle manufacturer's specified sequence pattern (typically star or cross pattern)

b) Lug nuts shall be torqued to the manufacturer's specified torque value in foot-pounds.

c) All mounting surfaces and hardware shall be clean and free of rust, dirt, and foreign material prior to torquing.

2. Torque Equipment Requirements:

a) All torquing operations shall be performed using calibrated torque wrenches that meet the requirements specified in this Contract.

b) If impact guns are used to initially run wheel lug nuts into position, the Awarded Bidder shall utilize torque-limiting devices such as torque rods, torque sticks, or equivalent technology to prevent over-torquing during installation.

c) Final torquing shall always be completed with a properly calibrated torque wrench, never with an impact gun alone.

3. Torque Witness Mark Requirements:

a) After all wheel lug nuts have been torqued to manufacturer specifications, the Awarded Bidder shall install Zafety Lug Locks or an approved equivalent on the lug nuts. Safety lug locks shall provide a means of visual verification of torque integrity and assist in identifying any subsequent movement of lug nuts.

b) If safety lug locks or an approved equivalent is not available at the time of service, the Awarded Bidder shall apply an approved temporary torque witness method, such as witness mark paint or torque putty, to each lug nut. This shall provide a visual indication that proper torque has been applied and allow for detection of any subsequent loosening or movement.

c) Temporary witness marks shall remain in place until safety lug locks or an approved equivalent is installed when they become available.

4. Torque Integrity Verification

a) The Awarded Bidder shall verify the integrity of lug-nut torque, in accordance with manufacturer specifications, between 50 and 100 miles of operation after any wheel replacement or after one day of service, whichever occurs first

b) Torque integrity shall be verified by visual inspection following wheel installation and return to service

c) Verification shall include confirming that:

• Zafety Lug Locks or an approved equivalent is properly installed and remain intact, or

• Temporary witness marks show no evidence of movement or loosening

d) Any indication of lug-nut movement or loss of torque integrity shall be immediately reported to

DTPW

e) The Awarded Bidder shall document all torque verification activities, including installation of Zafety Lug Locks or application of temporary witness marks

After wheel installation and return to service, torque integrity shall be verified through visual inspection. This verification shall include confirming that:

• Zafety Lug Locks or an approved equal are properly installed and remain intact, or

• Temporary witness marks show no evidence of movement or loosening

Any indication of lug nut movement or loss of torque integrity shall be immediately reported to DTPW. The Awarded Bidder shall document all torque verification activities, including the installation of Zafety lug locks or an approved equivalent, as well as the application of temporary witness marks.

5. Additional Torquing Requirements

The Awarded Bidder shall torque all lug nuts following any brake re-line or wheel replacement performed by DTPW personnel, prior to the bus being returned to service. The County will provide documentation of such work to ensure the Awarded Bidder performs the required torquing.

Upon completion of torquing, the Awarded Bidder shall install new safety lug locks or an approved equivalent (preferred method), or apply temporary witness marks, in accordance with the requirements set forth above.

6. Inspection and Reporting

The Awarded Bidder shall inspect torque witness marks (Zafety Lug Lock devices or torque putty) during each routine tire pressure inspection.

• Any broken, missing, or disturbed Zafety Lug Locks or witness marks shall be investigated immediately.

• Any lug nuts found to be loose or improperly torqued shall be corrected immediately and reported to DTPW within 24 hours.

• The Awarded Bidder shall maintain documentation of all Zafety Lug Locks or witness mark inspections and any corrective actions taken.

3.4.2 ZAFETY LUG LOG OR APPROVED EQUAL REQUIREMENTS

The Awarded Bidder is responsible for acquiring and maintaining an adequate stock of Zafety Lug Lock devices (or approved equal) to ensure continuous availability for all vehicles serviced under this Contract.

The Awarded Bidder shall use one of the following methods:

1. PREFERRED METHOD:

• The Awarded Bidder shall install Zafety Lug Lock devices (or approved equal) that fit over two adjacent lug nuts on each wheel.

• These devices shall mechanically prevent lug nuts from loosening and provide clear visual indication of any lug nut movement or loosening.

• Zafety Lug Lock devices (or approved equal) shall be inspected by the Awarded Bidder during each tire pressure inspection, as required under this section 3.4, and replaced immediately if damaged, missing, or showing evidence of lug nut movement.

• The Awarded Bidder shall maintain adequate inventory of Zafety Lug Lock devices at all service locations to support continuous operations.

2. ALTERNATE METHOD - Torque Putty Witness Marks:

• The alternate method of torque putty witness marks may only be used when Zafety Lug Lock devices (or approved equal) are unavailable or out of stock despite the Awarded Bidder's reasonable efforts to maintain adequate inventory.

• The Awarded Bidder shall notify DTPW in writing within 24 hours when switching to the alternate torque witness marks or putty method due to Zafety Lug Lock unavailability, including the reason for unavailability and expected date of restocking.

• The Awarded Bidder shall return to using Zafety Lug Lock devices (or approved equal) immediately upon restocking.

• When using torque putty, the Awarded Bidder shall apply torque putty witness marks to all lug nuts.

• Torque putty shall be applied in a manner that creates a continuous witness mark from the lug nut surface across to the wheel surface.

• Witness marks shall be applied consistently using a radial pattern that clearly indicates any rotation or movement of the lug nut.

• The torque putty color shall be bright, highly visible, and consistent across all applications.

3.4.3 TPMS SERVICES

DTPW requires tire replacement and TPMS services for Proterra electric buses. The services shall include the following:

1. Tire and TPMS Replacement:

The Awarded Bidder shall be responsible for replacing tires on Proterra Electric buses. During the tire replacement process, the Awarded Bidder shall also replace the TPMS located inside the wheel rim if necessary.

2. Provision and Handling of TPMS:

DTPW will provide the necessary TPMS units which will be readily available onsite for the contractor. When a damaged TPMS is encountered, the Awarded Bidder will obtain a replacement sensor from DTPW supervisors. The Awarded Bidder must visually inspect the TPMS when the tire is dismounted to ensure the metal sensor band strap is intact and the sensor is not damaged.

3. Replacement Criteria:

TMPS should be replaced if found damaged during inspection. DTPW may also recommend replacement if a bus is determined to have a defective TPMS.

4. Communication and Coordination:

Continuous open communication will be maintained between DTPW maintenance and staff and the Awarded Bidder to promptly address any TPMS failures.

5. Calibration Responsibility:

DTPW will be responsible for any calibration required for a new sensor after its replacement. The Awarded Bidder will have no responsibility for calibration of the TPMS.

The Awarded Bidder shall monitor all vehicle tires covered under this Contract to ensure that all conditions and requirements listed above are met at all times during the term of the contract. In the event of a dispute between the Awarded Bidder and the County regarding the fitness and/or safety of a tire, the County, in its sole discretion, shall determine the fitness and/or safety of the tire.

The Awarded Bidder shall pay all disposal fees including, but not limited to, the Florida waste tax.

3.5 COUNTY / CONTRACTOR FURNISHED FACILITIES AND EQUIPMENT

The Awarded Bidder shall supply and maintain all necessary tools and equipment at each of the service sites including, but not limited to, the following equipment. Services shall be performed by qualified Contractor personnel assigned to County facilities in accordance with Section 3.6, Vehicle Tire Service Staffing.

• Tire mounting machines

• Tire re-groovers

• Tire spreaders

• Balancing machines

• Heavy duty air wrenches

• Torque wrenches

• Sockets

The County will provide at each of the service sites the following space and equipment:

• One shop bay

• Vehicle lift

• Shop air

• Non-Potable water

• Shop

• Electricity

The Awarded Bidder shall maintain at least annual calibration certifications on all torque wrenches and provide calibration documentation to the DTPW Division Chief at each location for file retention. Any costs related to the replacement of lost equipment or damages due to improper use will be borne by the Awarded Bidder.

3.6 VEHICLE TIRE SERVICE STAFFING

The Awarded Bidder shall provide at a minimum the following staff:

1. One Tire Service Technician Supervisor to oversee all Contractor Employees assigned to the various locations under this Contract.

2. Sixteen (16) tire service technicians. The tire service technicians shall be assigned four to each facility (Northeast Facility, Central Facility, Coral Way Facility and the South Dade Transit Operations Facility), to provide 24 hour/ 7 days a week service. The remaining tire service technician shall be available to perform work assignments as deemed necessary by the supervisor.

All tire service technicians and supervisors must undergo an annual Bus Familiarization course provided by DTPW.

No tire service technician or supervisor may be allowed to commence work on this contract without first completing the course. DTPW will provide the initial Bus Familiarization course prior to the commencement of any work and any additional course should for new employees. These courses will be provided free of charge by DTPW. The training will include familiarization with different buses in the fleet, driving in the yard, in/out of shop bays, use of lifts, wheel torque procedures, and safety practices. The course length can be up to 8 hours per employee.

Thereafter, DTPW will provide the initial course to new employees or a refresher course for a fee to be determined by DTPW, but not to exceed $100 for each new employee. The Awarded Bidder, at its own cost, may request the Bus Familiarization course at any time during the term of the contract for any employee.

All tire service technicians, supervisors, and any other employee operating DTPW buses must always possess a valid Class B Licenses. No employee of the Awarded Bidder shall operate DTPW buses to transport passengers and shall only operate County buses on DTPW property.

3.7 CLEANING AND PREPARATION SERVICES OF WHEELS / RIMS

The Awarded Bidder shall provide the following services:

a) Aluminum rims must be cleaned, shined, and de-burred in preparation for service. Steel wool or abrasive chemicals that affect the factory sealed coating on the rims shall not be used for cleaning.

b) Cleaned wheel rims shall be visually inspected for signs of metal fatigue and cracking. Any wheel rims showing such defects shall be returned to DTPW for inspection.

c) Ensure that mounting surfaces and hardware are clean and free of rust, dirt, and foreign material.

d) Ensure that wheel/hub clearance is within specification through use of the go/no go gauge.

e) Apply a thin coat of Anti-Seize compound (TG8030CO0001) to the hub pilot to prevent galling.

f) Prior to installing the lug nuts, apply two drops of oil (15W-40) at one point between the nut flange and hex.

3.8 RECORD KEEPING AND REPORTS

DTPW will maintain a record of the number of miles covered by each vehicle each month and electronically submit those records to the Awarded Bidder by the 10th of the following month. Bus mileage data/records will be made available to the Awarded Bidder upon request. All tires must be branded with an identifiable tracking number prior to shipping to DTPW for inventory control purpose.

Awarded Bidder shall provide to DTPW, a monthly detailed listing of all DTPW fleet (by vehicle number and type) for which services were performed.

The Awarded Bidder shall maintain computer records of all details with respect to the items to be furnished under this Contract, including but not limited to, one complete copy of each invoice and related notes. The Awarded Bidder shall provide the following computerized monthly reports:

a) Monthly tire mileage reports sorted by and in this order:

1.Type

2. Garage number & location

3. Vehicle Number

4. Wheel position

b) The monthly tire mileage reports must contain the following information:

1. Total monthly mileage

2. Total accumulated mileage (on new tread and/or retread)

3. Brand number, date and tread mileage (new or retread) of tires removed from wheel position

c) Monthly reports providing tire mileage summary by:

1. Category, listing the brand number, tire mileage, and date of all tires permanently removed from service during the month and the average tire mileage for all tires of the category permanently removed from service during the previous six (6) month period.

2. A listing of air pressure checks by vehicle number (Does not need to be computerized).

3. Monthly report, which indicates wheel rims, by an identification marking, which have been cleaned and brightened.

3.9 FUTURE PURCHASE OF BUSES

In the event the County purchases or leases new buses with tire sizes not listed in this contract, for which the County has not yet taken title to on or before the effective date of this Contract, the County shall have the following options:

a) lease tires from the Awarded Bidder

b) purchase tires from the Awarded Bidder

c) purchase or lease vehicles already equipped with tires

d) purchase tires from another vendor

If the Awarded Bidder is required to provide tires under this paragraph, the Awarded Bidder shall provide tires that meet the specifications contained in Section 3.0 of this Contract, and which conform to the approved standards of the Tire and Rim Association, Inc. Such tires shall then be incorporated into this Contract.

If DTPW chooses options A or B above, the tire mileage rate charged shall be based on the Awarded Bidder’s subsequent price quote, as approved by the County, per Section 2.15, Purchase / Lease of Other Items Not Listed Within This Solicitation Based on Price Quotes.

The County may choose to negotiate a separate lease rate for tires for other vehicles not currently included in this Contract that may be placed into operation during the Contract term or if a different size and/or construction type of tire is required. Additionally, the County shall have the option to purchase or lease tires for vehicles not included in this Contract from another vendor.

In case of vehicles that may be purchased or leased during the term of this Contract, the Awarded Bidder may be required to sell and/or deliver tires to the North American plant(s) or North American seaport for delivery to the vehicle manufacturer(s). Such deliveries shall be made when requested in writing with thirty (30) days’ notice by the County.

3.10 SALE OR DISPOSAL OF BUSES

If during the term of this Contract, the County sells, or in any manner disposes of or removes from operation any fleet vehicle which has been equipped with the Awarded Bidder’s supplied tires, or discontinues the use of any fleet vehicle equipped with Awarded Bidder’s supplied tires, such tires will promptly be fitted on other vehicles, and if these tires cannot be used on other existing fleet vehicles, the County shall have the option to purchase the unused mileage of those tires at the rates set forth in the Awarded Bidder’s bid or buy the tires at a price agreeable to the County and the Awarded Bidder.

The Awarded Bidder shall, at no cost to DTPW, remove all new, unused tires and retreads from DTPW facilities. DTPW will provide advance notice of bus dispositions to allow the Awarded Bidder to manage and minimize spare tire inventory.

In the event that DTPW elects to use scrap tires on buses that are to be sold or disposed of, the Awarded Bidder shall furnish such tires to DTPW, if available, at no charge. Under no circumstances shall buses equipped with scrap tires operate on any public road.

3.11 DAMAGE TO AND/OR LOSS OF TIRES

The costs to replace tires due to premature tire failures provided by the Awarded Bidder shall be borne entirely by the Awarded Bidder, regardless of the reason for the failure, including, but not limited to, tires damaged by irregular wear, brake heat, curbing, road hazards, improper installation, and misalignment. The County will maintain vehicles, including alignment, to the vehicle equipment manufacturer’s specifications.

The Awarded Bidder will be reimbursed, on a remaining mileage basis, for any loss of Awarded Bidder’s supplied tires held in DTPW facilities as a result of fire, accident, or theft by proven forced entry. Such reimbursement will be made as described below:

• Tire value for the purpose of determining the amount of loss under this paragraph will be determined by subtracting from the average mileage recorded for all tires of the same type (original tread or retread) removed from service during the six-month period immediately preceding the date of such loss, the mileage run by the particular tire prior to such loss and multiplying the difference by the tire rate in effect at the time of loss.

• In the event that insufficient tires have been removed from service to determine an appropriate tire average, the Awarded Bidder may delay billing until such average can be determined based on the first fifty tires removed from service.

• Payment for extra tubes will be made at the Manufacturer’s current printed price list less 50%.

Notwithstanding the foregoing, the Awarded Bidder shall be responsible for all tire losses resulting from tire theft (except when there is evidence of forced entry) or fraudulent conversions while the tires are located in tire service areas provided by DTPW. The Awarded Bidder shall also be liable for loss of any nature that occurs while the tires are in the process of being transferred.

3.12 TITLE TO TIRES

DTPW will not transfer, sublet, or lend tires furnished by the Awarded Bidder, or permit the tires to be used by anyone other than DTPW, without the prior written consent of the Awarded Bidder. Title to all tires furnished hereunder shall remain at all times with the Awarded Bidder until the unused mileage is purchased by the DTPW. DTPW has the right to purchase unused mileage on tires in use and take possession of tires at any time during the term of this contract.

Tires in use are those used tires mounted on wheel rims, both those already installed on buses and those in inventory.

No unused tires or unused retreads whether mounted or un-mounted shall be considered tires in use. If the County exercises its right to purchase the unused mileage on tires, the value of the unused mileage shall be calculated as described in section 3.10, Sale or Disposal of Buses.

3.13 TIRE TESTING

The County reserves the right to install test tires of a make other than the Awarded Bidder's on its vehicles; such test tires shall not exceed 5% (five percent) of the vehicles covered by this Contract at any time, provided such tires are being tested for the purpose of improving operations and the County has granted approval in writing.

3.14 PURCHASE OF TIRES UPON…