Terra Dotta-Sole Source Pre-Award

New Mexico State University (NMSU) is conducting a sole source procurement for Terra Dotta Inc., seeking an annual license and hosting fee for the Terra Dotta Software Platform. The solicitation, identified as event number 2025-SSC-721, covers software solutions for Study Abroad, International Students and Scholars, and Alert Traveler applications. The procurement is open from June 26, 2025, 4:30 PM MDT to July 26, 2025, 4:30 PM MDT, with Adrian Carabajal serving as the primary contact. Potential bidders are required to review the sole source justification and submit any challenges within 15 calendar days of posting, following the requirements of NMSA 13-1-128. Interested parties must log into the system to obtain detailed information, and companies believing they can provide equal or superior services are instructed to send detailed qualifications to purchasing@nmsu.edu. NMSU reserves the right to be the sole judge of equivalence for alternative proposals.

The procurement appears to have no specific set-aside designations or restrictions on responding organizations. Terra Dotta Inc. is the incumbent vendor, with the current system already implemented at NMSU, which creates a strong justification for the sole source procurement. The total procurement value is $92,717, covering the annual license and hosting fees. The sole source justification emphasizes that switching systems would be prohibitively costly and disruptive, and that Terra Dotta's platform has unique design and performance specifications essential to the university's operational needs. The procurement follows NMSU's Business Procedures Manual and meets the requirements of the New Mexico Procurement Code 13-1-126. The solicitation has been routed through the Aggie Service Center, with approvals from Mercedez Rodriguez as the requestor and Gabriela Cisneros as the Director/Department Head, and final official approval from Procurement Services.