Terra Dotta Inc-Sole-Source-Justification_Signed (1) - signed.pdf
PDF 248 KB Posted
- Attached to
- Terra Dotta-Sole Source Pre-Award
- Solicitation number
- 2025-SSC-721
- Issued by
- New Mexico
About this file
This document is a New Mexico State University (NMSU) Procurement Services Sole Source Justification form for Terra Dotta Inc, covering an annual license and hosting fee for the Terra Dotta Software Platform. The platform includes solutions for Study Abroad, International Students and Scholars, and Alert Traveler applications. The total dollar amount of the procurement is $92,717, and the justification is based on the product's unique design and performance specifications that are essential to the university's work needs and not available in comparable products.
The sole source procurement is justified by the explanation that Terra Dotta is already implemented at NMSU, and switching systems would be too costly. The document indicates that the procurement meets the requirements of the New Mexico Procurement Code 13-1-126 and follows NMSU's Business Procedures Manual. The form is routed through the Aggie Service Center, with approvals from Mercedez Rodriguez as the requestor and Gabriela Cisneros as the Director/Department Head, and final official approval from Procurement Services.
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Text version
New Mexico State University Procurement Services
Sole Source Justification
PMM-Sole-Source-Justification.pdf, 04/2018
SECTION 2: REQUEST DETAILS
Reset
R O
U
TI
N G
Proposed Vendor:
Address:
Dollar Amount: $
PMM
purchasing@nmsu.edu
Phone 646-2916
SECTION 4: OFFICIAL APPROVAL
In accordance with Procurement Code 13-1-126 and NMSU’s Business Procedures Manual, submit this form for purchases exceeding $20,000. Attach the completed/signed form, with a vendor quote, to the AggieMart requisition or forwarded recquisition to Procurement Services by email to purchasing@nmsu.edu (Req# in Subject of email) and simultaneously submitting a Banner requisition.
(Note: Purchases $60,000 or greater will be posted on NMSU’s public site for 30 days).
What exception(s) describes the reasoning for this purchase, thus eliminating competition?
Please check applicable blocks.
Please check applicable blocks:
Sole Vendor Sole Brand Product Service
Compatibility of existing equipment or supplies; give details and include manufacturer and model number of existing equipment below. (Explain below.)
Item specifically required for use in conjunction with grant or contract. (Attach applicable page grant or contract page and pro-vide justification of why it is required for grant/contract and why other substitutes are not accepted.)
Requirement is of a proprietary/copyright/licensing nature. (Explain below.)
The requested product has unique design/performance specifications or quality requirements which are essential to my work needs or research/teaching needs and are not available in comparable products. (Explain unique feature/characteristic below.)
NMSU has specialized training and/or extensive experience; retraining would incur substantial cost in money/time. (Explain below.)
The requested product is essential in maintaining/continuing experiments. (Explain below; provide purchase order numbers.)
Renewal of support / maintenance / subscription of software, technology, or other intellectual property. (Explain below.)
Other (Explain below.)
o
Term:
Listing of Services or Items to be Purchased:
Date:Printed Name: Signature:
Procurement Services: This procurement meets the requirements of 13-1-126 NMSA 1978 for a sole source procurement.
SECTION 1: REQUESTOR INFORMATION
Phone:E-mail Address:Department:
Requestor Name: Requisition:
SECTION 3: REQUESTOR APPROVAL
Date:Printed Name: Signature:
Explanation:
Director/Department Head/PI (No designee authorized): Gabriela Cisneros Digitally signed by Gabriela Cisneros Date: 2025.06.05 17:12:50 -06'00'
Mercedez Rodriguez 201228007
Aggie Service Center merodrig@nmsu.edu 575-646-2800
Terra Dotta Inc 92,717
1330 Environ Way, Chapel Hill, NC 27517
Terra Dottasoftware platform, including our Study Abroad solution, International Students and Scholars solution, and Alert Traveler application (collectively, the “Terra Dotta Software Platform) - Annual License and Hosting Fee for Use.
Gabriela Cisneros acar67@nmsu.edu https://na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAbMirUpQzs8TTV0nbTACwFjgCT4I2ypas https://na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAbMirUpQzs8TTV0nbTACwFjgCT4I2ypas
Terra Dotta Inc-Sole-Source-Justification_Signe d (1) Final Audit Report 2025-06-18
Created: 2025-06-18
By: Adrian Carabajal (acar67@nmsu.edu)
Status: Signed
Transaction ID: CBJCHBCAABAAbMirUpQzs8TTV0nbTACwFjgCT4I2ypas
"Terra Dotta Inc-Sole-Source-Justification_Signed (1)" History Document digitally presigned by Gabriela Cisneros (gcisnero@nmsu.edu) 2025-06-05 - 11:12:50 PM GMT- IP address: 97.202.201.251
Document created by Adrian Carabajal (acar67@nmsu.edu) 2025-06-18 - 4:04:02 PM GMT- IP address: 97.202.201.251
Document emailed to Dietrich Mackel (dmackel@nmsu.edu) for signature
2025-06-18 - 4:04:36 PM GMT
Email viewed by Dietrich Mackel (dmackel@nmsu.edu) 2025-06-18 - 4:06:14 PM GMT- IP address: 104.47.70.126
Document e-signed by Dietrich Mackel (dmackel@nmsu.edu) Signature Date: 2025-06-18 - 4:06:58 PM GMT - Time Source: server- IP address: 128.123.83.124
Agreement completed.
2025-06-18 - 4:06:58 PM GMT
| topmostSubform.Page1.Explanation: Terra Dotta is already implemented for use by NMSU and it would be too costly to switch systems. | |
| 2025-06-18T16:07:00+0000 | |
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