Term Contract for Multidisciplinary Professional Architectural/Engineering Services

Virginia Tech is soliciting proposals for a term contract for multidisciplinary architectural and engineering services on an as-needed basis, with proposals due July 17, 2026. Virginia Tech has established a 50 percent small business participation goal under Executive Order 35 (2019), and offerors must be properly registered and licensed with the Virginia Department of Professional & Occupational Regulation and registered in eVA; failure to register results in proposal rejection.

The scope encompasses feasibility studies, design documents, cost estimates, evaluations, analysis, recommendations, field inspections, investigations, code compliance reviews, and related professional services for projects on Virginia Tech–owned, leased, or occupied properties throughout the Commonwealth of Virginia. Services will be delivered on a discrete, small-to-medium project basis.

Individual Project Order fees shall not exceed $2.5 million, with an aggregate limit of $10 million per contract term. Virginia Tech does not guarantee any Project Orders will be issued. The initial contract term is one year with an option for up to three additional one-year renewals at Virginia Tech's sole discretion. Virginia Tech may award contracts to up to four of the most qualified offerors from this RFP.

Evaluation criteria include firm expertise and experience, geographic location, responsiveness capability, past performance on similar projects, willingness to work on small projects at reasonable fees, experience designing within established budgets, compliance with Virginia Tech's manuals and standards, use of small business consultants, firm size relative to projects, and professional liability insurance. Fees will be established through a Memorandum of Understanding negotiated following selection, documenting labor rates for various A/E classifications including Project Manager, Architect, Cost Estimator, Drafter/Intern, Designer, Engineer, Interior Designer, and Specification/Report Writer.

Proposals must be submitted electronically through Virginia Tech's procurement portal (https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=VATech) by 2:00 PM local time. Written inquiries must be submitted via email to Melissa Reams, Senior Contracting Officer (mereams@vt.edu), no later than ten days prior to the proposal due date. No pre-proposal conference will be held.