DGS-30-304 Page 1 of 13 (VT Rev. 5/24)

Request for Proposal #212062601

For

Term Contract for Multidisciplinary Professional Architectural/Engineering Services

6/17/2026

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by Virginia Tech law relating to discrimination in employment.

DGS-30-304 Page 2 of 13

RFP Number: 212062601

Title: Term Contract for Multidisciplinary Professional Architectural and

Engineering Services

Commodity Code: 90600 and 92500 – Architectural and Engineering Services, Professional

Issuing Agency & Address: Virginia Polytechnic Institute and State University (“Virginia Tech”, “Owner”, “Agency”) Procurement Department 300 Turner Street, Suite 2100 Blacksburg, VA 24061

Location of Work: Any Virginia Tech owned, leased, or occupied property throughout the Commonwealth of Virginia

Period Of Contract: One Year [with option for 3 additional term renewals]

All inquiries for information shall be submitted in writing by e-mail no later than 10 days prior to the proposal due date.

To: Melissa Reams, Senior Contracting Officer E-mail: mereams@vt.edu

NO QUESTIONS WILL BE ANSWERED BY PHONE

All responses to the emailed inquiries will be answered and posted to the eVA website as an addendum.

Sealed proposals for furnishing the services described herein will be received until 2:00 PM local time on July 17, 2026. Proposals must reach the electronic proposal submission system by the stated deadline. Information on submitting to the system can be found below.

DGS-30-304 Page 3 of 13

PROPOSAL SUBMISSION:

*Please note, proposal submission procedures have changed effective March 2023.

Proposals may NOT be hand delivered to the Procurement Office.

Proposals should be submitted electronically through Virginia Tech’s procurement portal. This portal allows you access to view business opportunities and submit bids and proposals to Virginia Tech digitally and securely.

Proposals must be submitted electronically at:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=VATech

Offerors will need to register through this procurement portal, hosted by Jaggaer. It is encouraged for all Offerors to register prior to the proposal submission deadline to avoid late submissions. Registration is easy and free. If you have any challenges with the registration process, please contact Jaggaer Support at 1-800-233-1121 or procurement@vt.edu.

Click on the opportunity and log in to your account to begin preparing your submission. Upon completion, you will receive a submission receipt email confirmation. Virginia Tech will not confirm receipt of proposals. It is the responsibility of the offeror to make sure their proposal is delivered on time.

Hard copy or email proposals will not be accepted. Late proposals will not be accepted, nor will additional time be granted to any individual Offeror.

Attachments must be smaller than 50MB in order to be received by the University.

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=VATech mailto:procurement@vt.edu

Offerors submitting proposals must be properly registered and licensed with the Virginia Department of Professional & Occupational Regulation (“DPOR”) as per the most recent version of the Virginia Tech Construction and Professional Services Manual (“VTCPSM”). The VTCPSM and the Virginia Tech Design and Construction Services Manual (‘VTDCSM”) shall be collectively referred to as the “VT Manual.” For Offerors with multiple offices, the specific office submitting the proposal must be properly registered and licensed with DPOR. Proposals submitted by Offeror (or specific offices of Offeror) who are not properly registered and licensed shall not be considered.

In compliance with this Request for Proposals (“RFP”), which includes all provisions and appendices attached and referenced therein, and subject to all the terms and conditions set forth herein, the undersigned offers and agrees to furnish the services described in the RFP cited above and submit this signed proposal which includes this completed and signed Offer Cover page, the completed and signed Forms AE-1, AE-2, AE-3, AE-4, AE-5 and AE-6 and other data as required by the RFP. It is understood that this proposal and the scope of services may be modified, by mutual agreement in subsequent negotiations.

The undersigned further acknowledges that they are familiar with the current Virginia Tech Campus Design Principles and agrees that, if selected for this Project, will provide design submittals that fully comply with these principles.

[NOTE: Electronic copies of A/E Data Forms AE-1 through AE-6 (DGS-30-004) and the eVA Vendor Registration Form (DGS-30-384) are available for download at the following website: Documents and Forms]

Name And Address of Offeror:

_________________________________ Date: ____________________________

_________________________________ By_______________________________

(Signature in Ink) _________________________________ Typed Name: ______________________

_______________________Zip: ___ Title: _____________________________

FEIN/SSN # _______________________ Telephone No.( ___) _______________

Email Address:_____________________

PRE-PROPOSAL CONFERENCE: A pre-proposal conference will NOT be held.

EVA VENDOR REGISTRATION REQUIREMENT. The Offeror shall be a registered vendor in eVA.

See eVA Vendor Registration requirements attached hereto as Appendix A.

https://dgs.virginia.gov/engineering-and-buildings/documents-and-forms/deb

I. APPLICABILITY OF THE VT MANUAL:

The VT Manual shall apply to the contract awarded pursuant to this RFP and is incorporated by reference herein in its entirety.

Offeror's attention is directed to Chapter 2, Definitions, of the VTCPSM, for definitions of terms used in this RFP. The terms “Virginia Tech,” “University,” “Agency” and "Owner" are used interchangeably in the material referenced in this RFP and each refers to the public body, Virginia Polytechnic Institute and State University, issuing this solicitation for services and with whom the successful Offeror will enter into an agreement.

Offeror's attention is also directed to the Terms and Conditions of the A/E Contract (CO-3a).

II. PURPOSE:

Virginia Tech often needs professional multidisciplinary architectural and/or engineering assistance for discrete, small projects such as investigations, studies, reports, design of small projects, and related services. The aim of this RFP is to contract with an Offeror who will agree to be available to provide these services in a timely manner, thereby reducing Virginia Tech’s cost and time for advertising and developing numerous RFPs, and generally to increase the Virginia Tech’s efficiency in obtaining professional services.

The purpose and intent of this RFP is to solicit proposals for a Term Contract for such professional multidisciplinary architectural and/or engineering services to be provided on an "as needed" basis pursuant to Project Orders issued during the contract term.

III. VIRGINIA TECH’S RIGHT TO ISSUE RFP’S AND PROJECT ORDERS:

Virginia Tech reserves the right, at its sole discretion, to issue RFPs for similar work, for other disciplines or types of work, and for other projects as the need may occur. An Offeror may have only one A/E Term Contract in effect with Virginia Tech or its subsidiaries or branches at any time.

Virginia Tech also reserves the right to issue Project Orders to other Offerors under Term contracts at its sole discretion, based on its evaluation of each Offeror’s qualifications, expertise, current workload, capabilities, performance record, location or distance to the project, and other factors as may be pertinent to the particular project.

IV. SCOPE OF SERVICES:

The selected Offeror shall furnish all expertise, labor and resources, in accordance with the requirements of the VT Manual, to provide complete services necessary for Project Order(s) issued during the Contract Term. The following generally summarizes the types of scopes of services that the Offeror may be required to perform, depending on the individual Project Orders:

A. Prepare an A/E cost estimate for proposed projects;

B. Provide evaluations, analysis, recommendations, cost and time estimates, reports, feasibility studies, design documents, field inspections and investigations, and code compliance investigation for architectural, structural engineering, mechanical engineering, or civil engineering projects.

C. Develop design submissions consistent with the requirements of the VT CPSM.

Respond to all University and other review agency comments and resolve outstanding design issues prior to submission of follow-on design phases;

D. Provide complete contract documents for small project designs in accord with the procedures of the VT CPSM for projects assigned by the Project Order;

E. Provide services to investigate problems and prepare recommendations for corrective action;

F. Prepare feasibility studies for proposed projects;

G. Other types of professional services of a nature consistent with the intent of the

RFP.

A/E firms completing project orders for work, such as feasibility studies, programming, or bridging documents, shall not be precluded from participating in subsequent competitive negotiation procurements for future services arising from such work. All work product produced, such as feasibility studies, programming, or bridging documents, shall be provided to the Owner for inclusion as attachments in any subsequent competitive negotiation procurements related to the project.

V. RELATED INFORMATION and REFERENCE MATERIAL

See VT Manual. The successful consultants shall refer to the VT Manual and adhere to all the procedural and technical requirements in the design of this project. Any deviation(s) shall be brought to attention for processing a waiver request when appropriate. If any conflicts exist between the VT Manual and the current adopted version of the Virginia Uniform Statewide Building Code, the more restrictive requirement shall take precedence.

2023 Virginia Tech Design and Construction Standards Manual

DCSM Summary of Changes 2022 to 2023 - Updated

See also Appendix A – Campus Design Principles, adopted 2010.

2010 Virginia Tech Campus Design Principles

Signage, wayfinding, and brand. Refer to VTDCSM for interior and exterior signage and wayfinding standards and visit the Virginia Tech Brand Center for logo and brand color guidelines.

Virginia Tech Brand Center | Virginia Tech Brand Center | Virginia Tech

See Virginia Tech 2020 Climate Action Commitment Documentation. Refer to the VT CAC Final Report Rev 10-27, and associated Appendices, approved by the Board of Visitors, March 2021:

PPM No. 319 - Climate Action Commitment

See also Beyond Boundaries 2047: the Campus Plan, adopted November 2018:

https://www.facilities.vt.edu/content/dam/facilities_vt_edu/design-and-construction-standards/vt-design-and-construction-standards-manual-2023.pdf https://www.facilities.vt.edu/content/dam/facilities_vt_edu/design-and-construction-standards/dcsm-summary-of-changes-2022-to-2023-updated.pdf https://www.facilities.vt.edu/content/dam/facilities_vt_edu/design-and-construction-standards/appendices/AppACampusDesignPrinciples_TII.pdf https://brand.vt.edu/ https://www.facilities.vt.edu/content/dam/facilities_vt_edu/design-and-construction-standards/university-plans-and-policies/ppm-319-climate-action-commitment.pdf

Beyond Boundaries 2047: The Campus Plan

VI. PARTICIPATION OF SMALL BUSINESSES AND MICRO BUSINESSES:

Under Executive Order 35 (2019), Cabinet Secretaries and all executive branch agencies are directed to continue and advance the following on a race and gender-neutral basis: exceed a target goal of 50% on discretionary spending with small businesses certified by the Virginia Department of Small Business and Supplier Diversity (“DSBSD”).

Owner’s Small Business Participation Goal: 50 %

VII. PROPOSAL REQUIREMENTS:

A. Proposals shall be signed by an authorized representative of Offeror. By submitting a proposal, the Offeror certifies that all information provided in response to this RFP is true and accurate. Failure to provide information required by this RFP will ultimately result in rejection of the proposal.

B. Proposals should be prepared simply and economically, providing a straightforward, concise description of the Offeror's capabilities for satisfying the requirements of the RFP. Emphasis should be on completeness and clarity of content.

C. Offeror’s proposal shall include: the completed and signed RFP cover page 1; the completed and signed Forms AE-1, AE-1A, AE-2, AE-3, AE-4, AE-5 and AE-6.

Descriptions of these forms and instructions for completing the forms are included in the link below. The AE-1, AE-1A, AE-2, AE-3, AE-4, AE-5, AE-6 data forms are available for download from the DGS Forms Center website (Documents and Forms).

D. Offeror shall acknowledge any issued addenda in the proposal.

E. Any information thought to be relevant, but not specifically applicable to the enumerated scope of Work, may be provided as an appendix to the proposal. If publications are supplied by the Offeror to respond to a requirement, the response should include reference to the document number and page number. Publications provided without such reference will not be considered relevant to the RFP.

VIII. EVALUATION AND AWARD OF CONTRACTS:

A. Evaluation Criteria: Proposals shall be evaluated by Virginia Tech using the following criteria:

1. Expertise, experience, and qualifications of the Offeror's personnel in each discipline that may provide services relevant to the RFP.

2. Expertise, experience and qualifications of any special consultants proposed.

3. Geographic location of the Offeror's office where work will be performed in relation to the project location(s).

4. Offeror's plan to respond to requests for services and ability to complete any Project Orders in a timely manner.

https://www.facilities.vt.edu/content/dam/facilities_vt_edu/design-and-construction-standards/university-plans-and-policies/beyond-boundaries-2047.pdf https://dgs.virginia.gov/engineering-and-buildings/documents-and-forms/deb Melissa Reams Highlight

5. Expertise and past experience of the Offeror in providing services on other Term Contracts or on projects of similar size, scope and features as those required for the Scope of Services on this RFP.

6. Offeror's willingness to provide services on the small projects associated with

Term Contracts for a reasonable fee as determined by Virginia Tech.

7. Offeror's recent (past 5 years) experience / history in designing project within the established "Design-not-to-exceed" budget.

8. Offeror's experience in providing services in conformance to the Virginia Tech's

VT Manual including Codes, Standards, Accessibility and Building Efficiency.

9. Use of small businesses as consultants, subcontractors, suppliers or support services.

10. Size of the Offeror relative to the size of the project(s).

11. Financial Responsibility as evidenced by the Offeror carrying Professional Liability

Insurance.

12. Generally, the selection committee will consider the Offeror's overall suitability to provide the services for the Term Contract within the time, budget and operational constraints that may be present, and the comments and/or recommendations of the Offeror's previous clients, references and others.

B. AWARD OF CONTRACT: Virginia Tech shall engage in individual discussions and interviews with two or more offerors deemed fully qualified, responsible and suitable on the basis of initial responses, and with professional competence to provide the required services. Repetitive informal interviews are permitted. Offerors shall be encouraged to elaborate on their qualifications, performance data, and staff expertise relevant to the proposed contract. At the conclusion of the informal interviews, on the basis of evaluation factors published in the Request for Proposal and all information developed in the selection process to this point, Virginia Tech shall rank, in the order of preference, the interviewed Offerors whose professional qualifications and proposed services are deemed most meritorious.

Negotiations shall then be conducted with the Offeror(s) ranked highest to establish acceptable MOUs, including marked up hourly rates considered fair and reasonable, and which compare favorably with the typical labor rates for the various Offeror skill levels required for the work. A contract award will be made only to the selected Offeror(s) in which an acceptable MOU has been negotiated.

Proprietary information from competing Offerors (including any data on estimated manhours or rates and the plan for accomplishing the scope of work) will not be disclosed to the public or to competitors provided such information is duly marked as "Proprietary Information" by the Offeror and the designation is justified as required by §2.2-4342, Code of Virginia, as revised.

A/E Term Contracts are not exclusive. Virginia Tech may issue separate RFPs for similar work and other projects as the need may occur. Virginia Tech may issue Term Contracts to not more than four of the fully qualified and best suited Offerors interviewed from a particular A/E Term Contract RFP advertisement and selection process.

IX. FEES:

A. The Memorandum of Understanding prepared by Virginia Tech will document the negotiated acceptable labor rates for the various A/E classifications/disciplines/skill levels. These rates will be used by Virginia Tech in arriving at lump sum fees and any hourly rate work that is authorized by Virginia Tech for Project Orders issued under the Term Contract resulting from this solicitation.

The MOU shall identify the following labor categories, as applicable, using the naming conventions outlined below to ensure consistency with industry standards. The use of ‘senior’ position titles is permitted; however, such titles must be accompanied by a clear description of the responsibilities assigned to personnel in those roles.

• Project Manager

• Architect o Discipline can be noted as such: Landscape Architect, etc.

• Cost Estimator

• Drafter/Intern

• Designer

• Engineer o Discipline can be noted as such: Structural Engineer, Civil Engineer, etc.

• Interior Designer

• Specification/Report Writer

• Typist/Clerical o Inclusive of administrative positions

If there are additional labor categories that apply to the work, and not listed above, Offeror may propose additional labor categories for Owner review and consideration.

B. If a Project Order is to be performed on a lump sum basis, Virginia Tech shall determine a lump sum based on the Scope of Service required, the estimated man-hours required for each classification/discipline/skill level, and the labor rates agreed upon during the contract negotiations.

C. Any individual Project Order fee shall not exceed $2,500,000 and the aggregate total of fees for all Project Orders issued during the Contract Term shall not exceed $10,000,000. Owner reserves the right, at its sole discretion, to revise the Project Order and Aggregate totals, provided for herein, to ensure compliance with the VT Manual, regulatory and/or statutory requirements.

X. CONTRACT TERM:

Under this Contract, Project Orders may be issued up to one year following the date of execution of this Contract. The contract is limited to a term of one year or when the cumulative total project fees reach $10,000,000, whichever occurs first. This period shall be referred to as the "Contract Term." If a Project Order is issued during the Contract Term which, in the aggregate total of it, all previously issued Project Orders and any Change Orders to the previous Project Orders, reaches the $10,000,000 limit, then no further Project Orders may be issued during that Contract Term. It is understood that the Offeror's Work under the Project Orders issued may not be completed during the Contract Term; however, all terms and conditions of this Contract, including all rights and obligations, shall survive until the Work is completed, except the Owner's right to issue, and the Offeror's right to accept, additional Project Orders.

The Owner may, at its sole discretion, renew the Contract for additional Contract Terms provided the option to renew was indicated in the RFP. If the Owner exercises its option to renew, the next Contract Term shall begin on the date the Owner notifies the Offeror that the option to renew is being exercised or one year from the beginning date of the previous term, whichever occurs first. A new aggregate limit of $10,000,000 shall apply to the new Contract Term, without regard to the dollar amounts of Project Orders issued during the previous Contract Term. Any unused amounts from the previous Contract Term are forfeited, shall not carry forward to the next Contract Term, and the previous Contract Term shall be considered closed. However, all terms and conditions of the previous Contract Term, including all rights and obligations, shall survive until the Work of the previous Contract Term is completed, except the Owner's right to issue, and the Offeror's right to accept, additional Project Orders. The contract shall be limited to a term of one (1) year, with up to 3 term renewals, at Virginia Tech’s discretion.

XI. PROJECT ORDERS:

The first Project Order may be issued at any time during the term of the A/E Term Contract.

It will authorize the Offeror to perform the Work for a lump sum amount or at the marked up hourly rates agreed to and set forth in the MOU attached to the A/E Term Contract. The maximum fee allowed for any Project Order is $2,500,000 which includes all fees and reimbursable expenses and contingencies.

It is understood that more than one Project Order may, at the Owner's sole discretion, be offered to the Offeror during the Contract Term. Although the potential exists for multiple project orders during the Contract Term with aggregate fees up to $10,000,000, Virginia Tech does not represent or guarantee that the Offeror will receive any Project Orders.

XII. APPENDICES:

Appendix A: eVA Vendor Registration Requirements (DGS-30-384) Appendix B: Terms and Conditions of the A/E Contract (CO-3a) dated July 2025 Appendix C: Special Terms and Conditions dated September 8, 2023

Appendix A eVA Vendor Registration Requirements eVA Business-to-Government Vendor Registration, Contracts, and Orders: The eVA Internet electronic procurement solution, web site portal www.eVA.virginia.gov, streamlines and automates government purchasing activities in the Commonwealth. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide construction and/or professional services to the Commonwealth shall participate in the eVA Internet e-procurement solution by completing the free eVA Vendor Registration. All bidders or offerors must register in eVA and pay the Vendor Transaction Fees specified below; failure to register will result in the bid/proposal being rejected.

Vendor transaction fees are determined by the date the original purchase order is issued and the current fees can be found on the eVA website at https://eva.virginia.gov/eva-billing.html.

eVA Orders and Contracts: It is anticipated that the contract will result in multiple purchase orders (i.e., one for each delivery requirement) with the applicable eVA transaction fee assessed for each order.

https://eva.virginia.gov/eva-billing.html

Appendix B

Terms and Conditions of the A/E Contract (CO-3a)

Appendix C

Special Terms and Conditions dated September 8, 2023

VIRGINIA TECH SPECIAL TERMS AND CONDITIONS:

9/8/2023

1) PERFORMANCE STANDARDS: All work is to be performed in compliance with the most current versions of the Virginia Tech Construction and Professional Services Manual (“CPSM”) and the Virginia Tech Design and Construction Standards Manual (“DCSM”).

2) ELECTRONIC TRANSACTIONS AND EXECUTION IN COUNTERPARTS: To the fullest extent permitted by Code of Virginia, Title 59.1, Chapter 42.1, the parties agree that electronic records, signatures, systems, formats, transmissions and communications (collectively, Electronic Transactions) may be utilized for this Project and this Agreement and all related documents, records, submissions, approvals, and communications (Ancillary Agreements). The parties agree that electronic signatures are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility. The parties further agree that Electronic Transactions may be relied on for the purposes of binding information transfer for this Project. Unless otherwise agreed to in writing by the parties, the following shall be deemed an acceptable electronic signature for the purposes of this subsection: an electronic symbol or process attached to or logically associated with a record and executed or adopted by a person with the intent to sign the record. In the event the laws, rules, or regulations of a third party governmental agency or entity do not permit the use of Electronic Transactions or Electronic Signatures, then this section shall not apply but only to the extent necessary to comply with the laws, rules, or regulations of the third party governmental agency or entity.

This Agreement, and any Ancillary Agreements, may be executed in one or more counterparts, each of which shall be deemed an original and all of which, when taken together, shall be deemed to be one and the same agreement. A signed copy of this Agreement, or any Ancillary Agreement, transmitted by any means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement or such Ancillary Agreement.

RIGHTS AND REMEDIES: Duties and obligations imposed by the Contract Documents and rights and remedies available thereunder shall be in addition to and not a limitation of duties, obligations, rights and remedies otherwise imposed or available by law.

3) SECTION 179D: ALLOCATION OF ENERGY EFFICIENT DESIGN TAX DEDUCTION -

Applicable to all A/E Design RFPs/Contracts and all Design-Build RFPs/Contracts:

Virginia Tech prioritizes environmental responsibility and sustainability in planning, development and construction of our facilities on Virginia Tech’s campuses. These efforts, may be eligible for tax benefits under Section 179D of the Federal Tax Code, which allows a deduction based on the cost of certain qualifying, energy efficient property. Virginia Tech, in most cases, is unable to benefit directly from these deductions, however, Virginia Tech is permitted to allocate the deduction to parties responsible for the design of the qualifying property. Virginia Tech shall be reimbursed, by the applicant, for all costs incurred by Virginia Tech and its consultants to administer and support the application process.

An individual or entity who is contracted directly with Virginia Tech to design certain energy efficient buildings may apply to Virginia Tech for an allocation of Section 179D Deductions.

Refer to the link below for IRS guidelines and applicable updates regarding project eligibility, https://www.gpo.gov/fdsys/pkg/USCODE-2010-title26/pdf/USCODE-2010-title26-subtitleA-chap1-subchapB-partVI-sec179D.pdf

4) UNIVERSAL DESIGN PRINCIPLES: Universal Design principles, as identified in Virginia Tech's Design Team Assistance Checklist, shall be embraced in all aspects of the design.

The A/E shall explore opportunities to apply Universal Design principles in the design and composition of project elements to allow for ease of access, use, and understanding, to the greatest extent possible, by all people regardless of their age, size, ability, or disability.

Submittals should demonstrate a thorough understanding of Universal Design principles and strategies to incorporate these principles into the built environment. The A/E will be required to document related efforts at each stage of the design process by completing and submit the Universal Design A/E Guidance Checklist (attached hereto as Exhibit

1) to the Virginia Tech Project Manager.

5) ALL-GENDER BATHROOMS: All-gender restrooms shall be included in each new capital project and major renovations at Virginia Tech. Whenever possible, every floor shall have an All-gender restroom that complies with the 2010 ADA Standards for Accessible Design and is accessible to the general public. The All-gender restroom shall be located nearby the men’s and women’s multi-user restrooms whenever possible. Appropriate signage shall be displayed for the restroom as well as directional signage if it is not feasible for the restroom to be located near the main floor restrooms. Each All-gender restroom shall be designed as a single occupancy restroom with appropriate locking and closer mechanisms for the operation of the fully accessible door. The toilet, lavatory and all required accessories shall be compliant with the 2010 ADA Standards for Accessible Design.

6) VEHICULAR ACCESS AND PARKING AREAS: In addition to the Vehicular Access and

Parking Area requirements listed in the most recent version of the Virginia Tech Design and Construction Standards, include the following:

a. SIDEWALK PARKING: Driving on sidewalks is allowed when there is no other way to get a needed vehicle to a designated place or building on campus. The vehicle operator shall be made aware that extreme caution shall be used to operate the vehicle in a way that will not be a hazard or hindrance to pedestrians using the walk. The Contractor shall be responsible for any damage to turf and anything that is located adjacent to the walk. Parking an unattended vehicle on a sidewalk is strictly prohibited by State Law. The Contractor is allowed to park a vehicle on a sidewalk if there is no other way to perform necessary work. The procedure to obtain a permit to operate a vehicle on sidewalks is the same as for the turf as outlined in Turf Policy. Any vehicle parked illegally on sidewalks shall be subject to ticketing, fines and towing if necessary.

b. TURF PARKING: Parking or driving on campus turf or sidewalk is strictly prohibited, except as specifically directed or otherwise allowed by the Physical Plant Grounds Department. In this case, a turf permit must be obtained from Virginia Tech Parking Services and displayed by the vehicle. Turf parking is not allowed under the canopy of any tree on campus. Any vehicle parked illegally on turf or sidewalks shall be subject to ticketing and fines.

7) COMMONWEALTH OF VIRGINIA TRAVEL REGULATIONS: The Commonwealth of

Virginia Travel Regulations can be downloaded from the Commonwealth’s Website at:

https://www.doa.virginia.gov/reference/CAPP/CAPP_Topics_Cardinal/20335-2015- Dec.pdf

8) SCHEDULING SOFTWARE: When required to develop a CPM schedule, the Contractor shall use Primavera P6 or a similar system as approved in writing by Virginia Tech.

Electronic parent files (i.e. XER for Primavera) shall be provided to Virginia Tech upon request. Microsoft Project shall not be used for developing a CPM schedule.

9) CONTRACTOR CHANGE ORDER EVALUATION BY PROJECT A/E: During the construction administration phase of the project, the A/E shall evaluate all Contractor Change Order requests to confirm the entitlement of the change as well as assess the reasonableness of the costs and schedule impacts.

10) A/E QUALITY ASSURANCE OF DELIVERABLES: The A/E shall Conduct Quality

Assurance of all documents delivered to Virginia Tech per the QA checklist (Appendix Q) of the CPSM.

11) CMAR FEE – Applicable to all CM at Risk RFPs and Contracts: The CMAR fee shall include all costs and expenses for registration and monthly fees associated with eVA, and GC Pay.

12) CMAR COST OF WORK ADJUSTMENT - Applicable to all CM at Risk RFPs and

Contracts: Any “savings” in the actual Cost of the Work versus the Cost of the Work included in the approved GMP shall revert to Virginia Tech and the GMP shall be reduced accordingly by Change Order. If the actual cost exceeds the amount of the approved GMP, those costs shall be borne by the CM.

13) COVID Guidance to Vendors and Contractors: All contracted service providers

(including contractors and their subcontractors) of Virginia Tech who provide services on site at one of Virginia Tech’s campuses or locations, university-owned or leased buildings, or active university construction sites must comply with the most recent COVID guidance and/or directives by Virginia Tech.

14) WAGE THEFT and WORKER MISCLASSIFICATION – Contractors and Subcontractors at any and all tiers shall ensure that wage theft and worker misclassification is prohibited.

15) BUILDING INFORMATION MODEL ELECTRONIC FILES ACKNOWLEDGMENT: At the request of Contractor, and approval of Virginia Tech, Contractor shall be provided, with electronic data/digital files (“Files”) for the project. The Files shall be provided to Contractor in their native format as a convenience to Contractor for coordination of the work and preparation of Contractor’s submittals such as shop drawings and coordination drawings.

The Files referenced herein include any 3D models of the work. The Files will be shared by the AE with Contractor under the conditions of the Building Information Model Electronic Files Acknowledgement Agreement attached hereto as Exhibit 2.

EXHIBIT 1

Universal Design A/E Guidance Checklist

Principle 1: Equitable Use A/E Narrative Response

Principle 2: Flexibility in Use A/E Narrative Response

Principle 3: Simple and Intuitive Use A/E Narrative Response

Principle 4: Perceptible Information A/E Narrative Response

Universal Design A/E Guidance Checklist

Principle 5: Tolerance for Error A/E Narrative Response

Principle 6: Low Physical Effort A/E Narrative Response

Principle 7: Size and Space for Approach and Use

A/E Narrative Response

EXHIBIT 2

TO THE VIRGINIA TECH SPECIAL TERMS AND CONDITIONS

Building Information Model Electronic Files Acknowledgement

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY

BUILDING INFORMATION MODEL ELECTRONIC FILES ACKNOWLEDGEMENT

Owner: Virginia Polytechnic Institute and State University (“Virginia Tech”) Architect/Engineer: [Insert A/E Name] (“A/E”) Contractor: [Insert Contractor Name] (“Contractor”) Project Name: [Insert Project Name] (“Project”) Project Number: [Insert Project Number]

This Building Information Model Electronic Files Acknowledgement (“Acknowledgement”), made effective this [day] day of [month, year], is to acknowledge and agree to the conditions of release by Owner (or A/E on Owner’s behalf) of the building information model in electronic file format (“Model Files”), and the receipt and/or use of the Model Files, by Contractor, as a convenience and at its sole risk, for Contractor’s coordination of the work and preparation of Project submittals, such as shop drawings and coordinated drawings.

Upon execution of this Acknowledgement, Virginia Tech authorizes A/E to provide Contractor with the Model Files for the Project. A/E shall provide the Model Files to Contractor in their native format.

The parties acknowledge and agree that:

1. A Building Information Model is a digital representation of the Project, or a portion of the

Project, and is referred to in this Acknowledgment as a Model File, which may describe a model element, a single model or multiple models used in the aggregate. A model element is a portion of the Model Files representing a component, system or assembly.

2. The Model Files are Instruments of Service and are the exclusive and sole property of Virginia Tech including any copyright. Transmission of the Model Files conveys no ownership right in the Model Files;

3. The Model Files are not intended to be used for construction and are not Contract Documents under the terms of the A/E Contract or Contract for Construction;

4. The provision of the Model Files does not modify the terms of the respective contracts between Virginia Tech and the A/E or Virginia Tech and Contractor. Any use of, or reliance on, the Model Files by Contractor is at its own risk and without liability to Virginia Tech or the A/E. Acceptance, use, or reliance of the Model Files does not reduce nor modify Contractor’s or A/E’s contractual responsibilities for providing complete and coordinated services to Virginia Tech. Contractor further agrees to report any defects, deficiencies, errors or omissions, in the Model Files, discovered by Contractor or its subcontractors to A/E within ten (10) days of such discovery. It is understood and agreed that A/E will correct such defects, deficiencies, errors or omissions promptly and re-transmit the Model Files to Contractor.

5. Contractor shall be responsible for any costs of reviewing, updating or auditing of the Model Files and shall not request reimbursement from Virginia Tech resulting from Contractor’s use of the Model Files;

6. Contractor shall ensure each subcontractor, supplier or vendor, which accesses or uses the Model Files for coordination and/or submittal preparation, acknowledges and agrees to all obligations and responsibilities which the Contractor, under this Acknowledgement, assumes toward Owner and A/E;

7. Such Model Files shall have all indices of A/E removed from the Model Files.

8. Contractor shall establish protocols for the usage and sharing of the Model Files with its subcontractors, suppliers and vendors and shall have the following ongoing responsibilities:

a. Collecting incoming Model Files;

b. Coordinating submission and exchange of Model Files;

c. Reviewing Model Files for consistency in accordance with Section 4 of this

Acknowledgement;

d. Maintaining a record copy of each Model File received from the A/E and any subsequent revisions by Contractor or its subcontractors, suppliers and/or vendors;

e. Properly maintaining Model Files archives and backups to ensure preservation of the Model

Files;

f. Managing Model File access rights to ensure controlled and secure access; and

g. Submitting Model Files to Virginia Tech, as requested by Virginia Tech, or upon completion of the Work.

9. Electronic Transactions: If this paragraph is initialed by both parties, to the fullest extent permitted by Code of Virginia, Title 59.1, Chapter 42.1, the parties do hereby expressly authorize and consent to the use of electronic signatures as an additional method of signing and/or initialing this Acknowledgement and agree electronic signatures (for example, the delivery of a PDF copy of the signature of either party via facsimile or electronic mail or signing electronically by utilizing an electronic signature service) are the same as manual executed handwritten signatures for the purposes of validity, enforceability and admissibility.

(Initials) (Initials)

ACKNOWLEDGED AND AGREED TO ON THE DATE INDICATED ABOVE BY:

A/E Contractor

By: [Type name here] By: [Type name here] Title: [Type job title here] Title: [Type job title here]

Date: _______________________________ Date:_______________________________

Request for Proposal #212062601