The West Virginia Division of Corrections and Rehabilitation, on behalf of the Denmar Correctional Center and Jail located in Hillsboro, WV, is soliciting bids through Agency Request for Quote (ARFQ) DCR2500000001 for the one-time purchase of a single used telescopic boom lift. The specific equipment required is a Model 660SJ or equivalent unit with manufacturer specification model number 22101804. The lift must meet detailed technical specifications including a minimum platform height of 65 feet, horizontal outreach of 57 feet, 360-degree continuous swing capability, restricted platform capacity of 750 pounds, unrestricted platform capacity of 550 pounds, and various operational requirements including drive speed, gradeability, and turning radius parameters. Vendors submitting alternative or equivalent equipment models must provide comprehensive documentation including product brochures, detailed specifications, and Material Safety Data Sheets. The solicitation was issued on July 16, 2024, with a deadline for submitting written questions by July 15, 2024, and a bid closing date of July 22, 2024, at 10:30 a.m. Delivery must occur within 10 working days after receiving a purchase order or notice to proceed, with delivery on a FOB destination basis to 4319 Denmar Road, Hillsboro, WV 24946. Contract award will be based on the lowest overall total cost from vendors meeting all mandatory requirements, and vendors must complete the required Pricing Page in its entirety using the state's wvOASIS system or as an electronic document provided upon request.
The solicitation documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or preferences that would limit the types of organizations eligible to respond to this procurement. No incumbent vendors or current contractors are identified in the available solicitation materials. The procurement does not reference existing infrastructure or technology integration requirements beyond the standard delivery and acceptance conditions outlined in the Terms and Conditions. Specifically, if equipment is deemed unacceptable upon delivery, vendors must arrange return within five days at vendor expense with no restocking charges and must either replace the item or provide full credit or refund at the Agency's discretion. Vendors must be registered with the State of West Virginia and may be required to provide performance bonds, labor and material payment bonds, and various types of insurance coverage including commercial general liability and workers' compensation insurance. No specific budget range or award value is disclosed in the solicitation documents; interested vendors should submit pricing based on the current market value for used Model 660SJ telescopic boom lifts or equivalent equipment meeting the stated specifications. All submissions are public documents subject to disclosure under West Virginia's Freedom of Information Act, and inquiries should be directed to John Caldwell at John.S.Caldwell@wv.gov or procurement contact David A. Nolawski at 304-352-0220 or david.a.nolawski@wv.gov.