ARFQ DCR2500000001 - Specifications.pdf
PDF 739 KB Posted
- Attached to
- Telescopic Boom Lift State and local contract opportunity
- Solicitation number
- ARFQ 0608 DCR2500000001 2
- Issued by
- Pleasants County, West Virginia
About this file
Summary
This is a Request for Quotation (RFQ) issued by the West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of the West Virginia Division of Corrections and Rehabilitation for the Denmar Correctional Center and Jail. The solicitation seeks bids for a one-time purchase of one used telescopic boom lift, specifically a Model 660SJ or equivalent. The equipment must meet detailed specifications including a minimum platform height of 65 feet, horizontal outreach of 57 feet, 360-degree continuous swing, restricted platform capacity of 750 pounds, unrestricted platform capacity of 550 pounds, and various other operational requirements including drive speed, gradeability, turning radius, and auxiliary power specifications. Vendors submitting alternative or equal equipment models must provide comprehensive documentation including brochures, product specifications, and Material Safety Data Sheets. The item must be delivered to the facility located at 4319 Denmar Road, Hillsboro, WV 24946 within 10 working days after receiving a purchase order or notice to proceed.
Contract award will be based on the lowest overall total cost from vendors meeting all mandatory requirements. Vendors must complete the Pricing Page in its entirety using the state's wvOASIS system or as an electronic document provided upon request. Delivery is FOB destination to the Agency's location, with the vendor bearing all shipping costs and risk of loss. If the equipment is deemed unacceptable, the vendor must arrange return within five days at vendor expense with no restocking charges, and must either replace the item or provide full credit or refund at the Agency's discretion. Vendor default provisions allow the Agency to immediately cancel the contract or individual purchase orders and pursue other available remedies if the vendor fails to provide compliant equipment, meet specifications, comply with applicable laws, or remedy deficient performance upon request.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Final_ARFQ_0608_DCR2500000001_1_WV_ARFQ_FORM.PDF | ||
| ARFQ DCR2500000001 Additional Insturctions to Vendors.pdf | ||
| ARFQ DCR2500000001 Terms & Conditions.pdf | ||
| ARFQ DCR2500000001 - Addendum 1.pdf | ||
| ARFQ DCR250000001 - Exhibit A- Pricing Page.xlsx | XLSX spreadsheet | |
| Final_ARFQ_0608_DCR2500000001_2_WV_ARFQ_FORM.PDF |
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Text version
REQUEST FOR QUOTATION
ARFQ 0608 DCR2500000001
Telescopic Boom Lift for
Denmar Correctional Center and Jail
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SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Department of Homeland Security -
Division of Administrative Services (DAS) is soliciting bids on behalf of the West Virginia Division of Corrections and Rehabilitation (DCR) for Denmar Correctional Center and Jail to establish a contract for one time purchase of a Used Telescopic Boom Lift. The facility is located at 4319 Denmar Road, Hillsboro, WV 24946.
2. DEFINITIONS: Definitions can be found in Section 2 of the General Terms and Conditions. The terms listed below shall have the meanings assigned to them as follows:
2.1 “Business Hours” means Monday – Friday 8:00 AM to 5:00 PM EST excluding weekends and Federal and State holidays, which are as follows:
New Year’s Day (January 1) Martin Luther King Day (Third Monday in January) President’s Day (Third Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19) West Virginia Day (June 20) Independence Day (July 4) Labor Day (First Monday in September) Columbus Day (Second Monday in October) Veterans Day (November 11) Thanksgiving (Fourth Thursday in November) Day After Thanksgiving (Fourth Friday in November) Christmas Day (December 25)
2.2 “Contract Items” means the list of items identified in Section 3.1 below and on the
Pricing Page.
2.3 “Pricing Page” means the schedule of prices, estimated order quantity, and totals contained in wvOASIS or attached hereto as Exhibit A and used to evaluate the Solicitation responses.
2.4 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the West Virginia Division of Administrative Services.
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3. GENERAL REQUIREMENTS:
3.1 Contract Items and Mandatory Requirements: Vendor shall provide Agency with the Contract Item listed below on a one-time basis. Contract Item must meet or exceed the mandatory requirements as shown below.
3.1.1 Contract Item 1: Used Model 660SJ Telescopic Boom Lift or Equal
3.1.1.1 Vendor must provide a quantity of one (1) Used Model 660SJ
Telescopic Boom Lift or Equal with the following features:
3.1.1.1.1 A minimum platform height of 65 feet.
3.1.1.1.2 A minimum horizontal outreach of 57 feet.
3.1.1.1.3 Must have a 360-degree continuous swing.
3.1.1.1.4 A minimum restricted platform capacity of 750-lb.
3.1.1.1.5 A minimum unrestricted platform capacity of 550-lb.
3.1.1.1.6 A minimum platform rotator of 180-degrees hydraulic.
3.1.1.1.7 A minimum jib length of 6 feet.
3.1.1.1.8 A minimum jib range of articulation of 132-degrees.
3.1.1.1.9 A minimum weight of 25,000-lb.
3.1.1.1.10 A minimum drive speed of 3.8 miles per hour (MPH).
3.1.1.1.11 Must have a minimum gradeability of 45%.
3.1.1.1.12 A minimum tilt cut out of 5 degrees.
3.1.1.1.13 Must have a minimum axle oscillation of 8 inches.
3.1.1.1.14 A minimum turning radius 2WS inside 9 feet 7 inches and outside 19 feet 7 inches.
3.1.1.1.15 A minimum turning radius 4WS inside 5 feet 3 inches and outside 12 feet 8 inches.
3.1.1.1.16 A minimum hydraulic reservoir of 34 gallons.
3.1.1.1.17 A minimum auxiliary power of 12V DC.
3.1.2 Workmanship: Boom Lift shall be free from defects that may impair operation, safety, emissions, and serviceability, or detract from appearance.
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3.1.3 Alternative ‘or Equal’ Submission
3.1.3.1 A Vendor submitting an alternate brand item must provide alternate brand information and documentation with their bid response, i.e., brochures, pamphlets, product specs, MSDS sheets, etc. Failure to submit substitute brand information and documentation will result in the bid being disqualified.
4. CONTRACT AWARD:
4.1 Contract Award: The Contract is intended to provide Agency with a purchase price on all Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Item meeting the required specifications for the lowest overall total cost as shown on the Pricing Page.
4.2 Pricing Page: Vendor must complete the Pricing Page by providing unit cost for each contract service. A Vendor must complete the Pricing Page in their entirety as failure to do so will result in Vendor’s bids being disqualified. A no bid entered on the Pricing Page will result in Vendor’s bid being disqualified.
Any product or service not on the Agency provided Pricing Page will not be allowable. The state cannot accept alternate pricing pages, failure to use Exhibit A - Pricing Page could lead to disqualification of Vendor’s bid.
The Pricing Page contains a list of the Contract Items and estimated purchase volume.
The estimated purchase volume for each item represents the approximate volume of anticipated purchases only. No future use of the Contract or any individual item is guaranteed or implied.
Vendors shall electronically enter the information into the Pricing Page through wvOASIS, if available, or as an electronic document. In most cases, Vendor can request an electronic copy of the Pricing Page for bid purposes by sending an email request to the following email address: John.S.Caldwell@wv.gov
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5. PAYMENT:
5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. DELIVERY AND RETURN:
6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed.
Vendor shall deliver the Contract Item within 10 working days after receiving a purchase order or notice to proceed. Contract Item must be delivered to the Agency address below:
4319 Denmar Road Hillsboro, WV 24946
6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Item will be delayed for any reason. Any dely in delivery that could cause harm to an Agency will be ground for cancellation of the Contract, and/or obtaining the Contract Item from a third party.
6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Item F.O.B destination to the Agency’s location
6.4 Return of Unacceptable Items: If Agency deems the Contract Item to be unacceptable, the Contract Item shall be returned to Vendor at Vendor’s expense and with no restocking charge. The Vendor shall either arrange for the return within five
(5) days of being notified that item is unacceptable or permit Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. Agency’s location. The returned product shall either be replaced, or the Agency shall receive full credit or refund for the purchase price, at Agency’s discretion.
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6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Item shall be deemed to be in a resalable condition if they are unused and in the original packaging.
Any restocking fee for an item not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned item.
7 VENDOR DEFAULT:
7.1 The following shall be considered a Vendor default under this Contract.
7.1.1 Failure to provide Contract Item in accordance with the requirements contained herein.
7.1.2 Failure to comply with other specifications and requirements contained herein.
7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
7.1.4 Failure to remedy deficient performance upon request.
7.2 The following remedies shall be available to Agency upon default.
7.2.1 Immediate cancellation of the Contract.
7.2.2 Immediate cancellation of one or more release orders issued under this Contract.
7.2.3 Any other remedies available in law or equity.
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8 MISCELLANEOUS:
8.1 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.
Contract Manager:
Telephone Number:
Fax Number:
Email Address:
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