Tank cleaning, removal/disposal, petroleum based waste, TC

Palm Beach County's Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for tank cleaning, removal, transportation, and disposal services for petroleum-based product waste from various county facilities throughout Palm Beach County, including the Glades and Pahokee. The procurement seeks a qualified vendor to provide firm, fixed pricing to establish a term contract for cleaning fuel storage tanks ranging from 200 to 25,000 gallons in capacity using gamma jet tank cleaning systems or equivalent methods compliant with OSHA permit-required confined space regulations and all applicable federal, state, and local environmental standards. The contract term is twelve months with an option to renew for four additional twelve-month periods upon mutual written agreement. Quotations were due January 7, 2020, at 4:00 p.m. local time, submitted electronically or by fax to Colleen Cardillo in the Purchasing Department. The successful vendor must provide evidence of confined space entry training completed within the past five years, submit a minimum of three references from similar work performed within the past three years, and complete all work within thirty days of purchase order receipt without overtime unless approved by the county. Pricing is structured on a weighted factored rate basis across seven line items including hourly rates for standard tank cleaning, wet petroleum removal and disposal, petroleum sludge removal and disposal, boom lift operation, confined space supervision and technician services, and confined space permit fees. The vendor must maintain Commercial General Liability Insurance of at least $1,000,000, Business Auto Liability Insurance of at least $1,000,000, Workers' Compensation and Employer's Liability Insurance per Florida statute, and Pollution Liability of at least $1,000,000 per occurrence.

The Small/Minority/Women Business Enterprise (SBE/M/WBE) Program applies to this procurement, with specific documentation requirements for participating subcontractors tracked through the Palm Beach County Office of Equal Business Opportunity (OEBO) using standardized schedules that include the List of Proposed Contractor/Consultant and Subcontractor/Subconsultant Participation, Letters of Intent establishing binding agreements between prime contractors and subcontractors, Subcontractor Activity Forms for tracking monthly payments and work progress, and notarized certification forms. A 5 percent local preference is available to quoters with a permanent place of business in Palm Beach County or the Glades. The anticipated contract value is $70,000 over the initial twelve-month term, though Palm Beach County reserves the right to increase or decrease this amount based on actual requirements. No incumbent vendors or current contractors were identified in the solicitation documents. Bidders submitting responses must ensure strict compliance with all OEBO form requirements, as any modifications to the forms will result in bid rejection, and all work must adhere to county procurement procedures and applicable environmental regulations.