TAN- poplin & twill fabric

The South Carolina Department of Corrections (SCDC) issued an Invitation for Bid (IFB) for procuring tan-colored textile fabrics under Procurement Exemption #2 for raw materials. The solicitation seeks two specific fabric types: 40,000 yards of tan poplin fabric and 60,000 yards of tan twill fabric, both with precise technical specifications including a 65% polyester and 35% cotton blend, specific weight requirements, minimum thread count standards, and color matching Pantone #14-1118 TCX. Bidders must submit two 6" x 8" free fabric samples with certified laboratory test results prior to the March 11, 2020 bid opening date, with the procurement officer being Tammela Graves. The contract will be established for an initial one-year term with two optional one-year renewal periods, with deliveries required within 90 days of purchase order receipt to the SCDC Lee Apparel Plant in Bishopville, South Carolina. Delivery is restricted to Monday through Thursday between 8:00 AM and 2:00 PM, excluding Fridays and state holidays, with escalating late delivery penalties ranging from 5% for delays of 1-45 days.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must register as South Carolina vendors and provide a signed Cover Page and Page Two with their offers. Pricing must be submitted as unit prices in U.S. dollars, with bidders required to hold their offers open for a minimum of thirty days after the opening date. Head-end samples must be submitted for approval prior to shipment and must exactly match the awarded sample. All shipments must be palletized, individually wrapped, banded for shipment, and include packing slips. While specific award values are not detailed, the total fabric procurement amounts to 100,000 yards across two fabric types. The procurement is not protestable due to its classification as a raw materials exemption, and no vendor preferences are applied to this solicitation.