System-wide hood cleaning services

Dougherty County School System is requesting sealed bids for system-wide hood cleaning services across 24 school sites under IFB 011-SNS-2024, with bids due July 18, 2023 at 11:00 a.m. and a Q&A deadline of June 30, 2023 at 2:00 p.m.

The scope includes annual hood cleaning services to be completed before each new school year across high schools, middle schools, elementary schools, and central office facilities throughout Albany, Georgia. Addendum #1, issued June 30, 2023, clarifies that ductwork and exhaust fans are included in the hood cleaning scope if they are part of the standard hood cleaning process. All bid prices must be firm and fixed for the entire contract period and include all charges for site transportation. The contract excludes Federal Excise Tax and State Sales Tax; fuel surcharges are not permitted. Deliveries must be made in well-maintained vehicles to school addresses listed in Attachment D, F.O.B. destination.

The contract term commences July 1, 2023 and terminates June 30, 2024, with renewal options available for up to two additional one-year terms by mutual written agreement. Award will be made to the lowest responsive and responsible bidder within approximately 60 days of bid opening. Bidders must meet federal and state compliance requirements including debarment and suspension certification, Buy American Act compliance, Equal Employment Opportunity compliance, non-collusion affidavits, and lobbying certifications for bids exceeding $100,000. All vendors must provide a completed Statement of Assurance acknowledging the district's nondiscrimination policy and maintain records for five years following final payment. Payment will be made within 30 days of invoice receipt following inspection and acceptance. Sealed bids must be mailed or hand-delivered to DCSS Logistical Services; emailed and faxed bids are not acceptable. Virtual bid opening attendance is available via Zoom. Sharonda Thompson may be reached at (229) 431-1270 or Sharonda.thompson@docoschools.org for inquiries.