Supplemental Janitorial Services for CPD

The City of Cambridge is requesting sealed electronic bids for supplemental janitorial services at the Robert W. Healy Public Safety Building, with bids due August 6, 2026 at 11:00 a.m. and a mandatory walkthrough on July 28, 2026 at 10:00 a.m.

Bidders must meet strict quality requirements: a minimum five-year track record in Massachusetts under the current business name, three years of experience cleaning at least three secure municipal, state, or federal facilities of 100,000 or more square feet, CORI compliance for all employees, and a local main office within one hour radius of the facility. The City of Cambridge living wage requirement is $20.32 per hour minimum as of March 1, 2026. All vacuum cleaners must be HEPA-filtered and all cleaning products must be US Green Sealed certified.

The scope covers approximately 100,000 square feet of cleanable floor space across five floors housing the Police Department and Emergency Communications Center. Services include daily cleaning of office spaces, restrooms, laboratories, lunchroom, and fitness center areas featuring terrazzo, VCT, carpet, ceramic tile, seamless epoxy, and marble flooring. The contract requires mandatory daily, weekly, monthly, quarterly, and semi-annual cleaning tasks to maintain first-class condition. Work schedules include weekday shifts from 4:00 p.m. to 11:00 p.m. and weekend/holiday coverage as needed.

The contract term is one year with two optional renewal years, with rates remaining firm throughout the contract period. Bidders must submit pricing for all three years based on an estimated 4,992 cleaning hours per year covering labor, materials, equipment, and all associated expenses. The City provides paper products, hand soaps, trash liners, and feminine hygiene supplies; the contractor supplies all other materials and equipment. Bidders must submit a surety commitment letter for a 50% performance bond and certificates of insurance including general liability, commercial liability, automotive, umbrella, and workers' compensation with the City named as additional insured. Contract award is anticipated within forty-five days of bid opening.