Structural Firefighting Turnout Gear

The City of Pasadena, California Fire Department is requesting bids on structural firefighting turnout gear and personal protective equipment (PPE) to outfit 175 firefighters, with bids due October 27, 2026 at 4:00 p.m. via eProcurement Portal and questions due October 12, 2026 at 12:00 p.m. The procurement carries mandatory compliance requirements including Equal Employment Opportunity certification, Declaration of Non-Collusion, Pasadena Living Wage Ordinance compliance (for contracts exceeding $25,000), and federal lobbying certifications under 31 U.S.C. Section 1352.

The scope encompasses firefighting turnout coats, turnout pants, gloves (Vanguard MK-2 Ultra, Model 6877K), boots (Honeywell PRO-Series BT5007), and protective hoods (BarriAire Gold Elite Pro 39708-00-194071). Estimated quantities are 30 coats, 30 pants, 20 boots, 60 gloves, and 60 hoods. Products must comply with NFPA standards and relevant specifications for materials, construction, sizing, color, reflective striping, and durability. The successful bidder must provide customized fittings at Station 31 (135 S. Fair Oaks Ave, Pasadena, CA 91105) within 20 business days of contract execution, accommodating all three shifts on a 48/96 schedule, and maintain a dedicated account executive with two-business-day response capability. Delivery windows are 30 business days for coats and pants and 5 business days for boots, gloves, and hoods (Monday–Friday, 7:00 a.m.–4:00 p.m., excluding City holidays). The vendor must provide manufacturer warranties against defects and cost-free NFPA training on maintenance, repair, and retirement of gear.

The contract term is five years from execution with no optional extensions. Award is based on lowest Grand Total Price from responsive and responsible bidders, evaluated on quality of materials, bidder capacity and skill, financial resources, character and integrity, and performance history with the City. All pricing must be entered into eProcurement Portal and include all taxes at 11 percent sales tax rate. Bidders must provide a bid bond at 5 percent of total bid price and keep bids open for 180 calendar days from opening. Unit price increases may be requested annually but cannot exceed the regional Consumer Price Index.