STC cold laid asphalt

The South Carolina Materials Management Office is soliciting bids for a statewide term contract to supply Cold Laid Asphalt Mixture across the state's 46 counties and Holly Hill municipality. The procurement is structured into two distinct lots: Lot 1 for standard Cold Laid Asphalt and Lot 2 for High Performance Cold Laid Asphalt, with estimated total quantities of 18,472 and 17,262 tons respectively. Vendors must be pre-qualified through the South Carolina Department of Transportation's (SCDOT) Qualified Product List No. 43, which includes eleven approved manufacturers such as UPM, Perma-Patch, and EZ STREET. Bidders are required to submit unit prices for each county and municipality, with pricing on a per-ton basis, and must bid on all items within a chosen lot to be eligible for award. The solicitation includes a mandatory pre-bid conference scheduled for December 13, 2022, at 11:00 AM via Microsoft Teams, with questions due by 5:00 PM that same day, and final bid offers due by January 13, 2023, at 11:00 AM through online submission at www.procurement.sc.gov.

The contract will be awarded to the lowest responsible and responsive bidder, with no specific set-aside designations for disadvantaged enterprises. The proposed contract term spans five years, beginning April 1, 2023, and ending March 31, 2028, with an initial one-year term and four optional one-year renewal terms. Contractors must maintain SCDOT certification throughout the contract period and remit a one percent administrative services fee on total quarterly sales. While specific budget ranges are not explicitly stated, the estimated total asphalt volume across both lots suggests a significant procurement value. Vendors must provide proof of general liability insurance with a minimum of $1,000,000 per occurrence and comply with all South Carolina procurement laws and SCDOT specifications. The contract will enable state, county, and local governmental entities throughout South Carolina to purchase cold laid asphalt products from pre-approved manufacturers, with delivery capabilities to all 46 counties and Holly Hill.