Station Alerting System at Fire Station 36 Pasadena, CA

The City of Pasadena, Department of Information Technology is requesting proposals for design, installation, and support of a turnkey fire station alerting system at Fire Station 36 (1140 N Fair Oaks Ave, Pasadena, CA 91103), with proposals due August 26, 2026 at 4:00 p.m. and a mandatory pre-proposal meeting on August 12, 2026 at 3:00 p.m. This procurement is funded by HUD Community Development Block Grant (CDBG) and is therefore subject to Davis-Bacon Act prevailing wage regulations, Build America, Buy America Act (BABA) domestic content preferences, and Section 3 labor compliance requirements requiring 25 percent total labor hours and 5 percent targeted labor hours for Section 3 workers.

The scope includes complete system design and engineering; procurement of alerting speakers, control units, amplifiers, visual notification devices, LED speakers, and message display signs; installation and integration with existing station infrastructure; functional testing and commissioning; training for station personnel; and as-built documentation and warranty support. Proposers must demonstrate previous experience and recent completion of similar fire station alerting projects with current technology features.

The initial contract term is six months from City execution, with two optional one-year extension periods subject to City Manager approval. Proposers must submit a two-part proposal: a Technical Proposal (not to exceed 50 pages, no pricing) and a separate Price Proposal with lump-sum pricing for all services, materials, labor, insurance, bonds, overhead, and other costs, with detailed cost breakdowns and all reimbursable costs explicitly listed. No separate reimbursement will be provided.

Contractors must comply with California prevailing wage rates (Labor Code Sections 1770–1777), the City of Pasadena Living Wage Ordinance for contracts exceeding $25,000, and register with the Department of Industrial Relations. Questions are due August 18, 2026 at 3:00 p.m. Required forms include non-collusion declarations, equal employment opportunity compliance, conflict of interest disclosures, Taxpayer Protection Act compliance, insurance certifications, IT technical questionnaires, relevant experience documentation, and Section 3 Economic Opportunity Plans. The City reserves the right to reject any or all proposals and request oral clarifications from the top three ranked firms or all proposers at its discretion.