Statewide Public School Critical Incident Mapping Project

The New Hampshire Department of Education, Division of Education Analytics and Resources Bureau of School Facilities is soliciting a qualified vendor to develop and deliver a statewide Critical Incident Mapping (CIM) project for public schools throughout New Hampshire. The procurement encompasses comprehensive digital mapping services for an estimated 457 eligible public schools, chartered public schools, and public academies, with participation being voluntary at the school district level. Deliverables include detailed building layouts, campus surroundings data, and integration with existing emergency responder software systems. The selected vendor must demonstrate mandatory qualifications including documented experience completing school mapping projects totaling over 1,000 K-12 public school buildings, successful management of at least two statewide CIM projects, and the ability to integrate CIM data into existing public safety software systems. The vendor inquiry period closes February 20, 2026, with proposals due March 13, 2026, at 2:30 PM. Oral presentations and interviews are scheduled for March 23-27, 2026, with selection notification anticipated by April 3, 2026, and contract award expected in July 2026. The initial project completion deadline is 24 months following contract execution, followed by a five-year mapping product maintenance program at a fixed annual rate. Evaluation criteria allocate 109 points to the technical proposal (covering qualifications, experience, product specifications, implementation services, system description, data management and security, and maintenance services) and 11 points to the price proposal, with selection based on the highest combined score.

The vendor must be a United States-owned and controlled entity with all mapping data stored, processed, and accessed exclusively on servers and infrastructure located within the United States. The contract will be executed using the State of New Hampshire General Provisions Form P-37 and is contingent upon Governor and Executive Council approval and continued appropriation of funds. The vendor shall submit a separate price proposal on a per-unit cost basis per participating eligible school, with pricing to include all mapping updates for the first five years following contract execution with no additional fees for updates to previously mapped facilities. No incumbent vendors or current contractors are identified in the available documentation. While specific award values are not provided, the contract scope involves comprehensive digital mapping services for approximately 457 schools with a five-year maintenance obligation, suggesting a substantial contract value dependent on per-unit pricing and final school participation numbers.