Statewide Evaluation for the 21st CCLC Program

The West Virginia Department of Education's Office of ESEA, Improvement and Support is requesting quotes for statewide evaluation services for the 21st Century Community Learning Center (CCLC) Program under ARFQ EDD2700000004, with quotes due October 29, 2026 at 10:30 a.m.

The scope requires evaluation services assessing program performance, outcomes, and impact across participating 21st CCLC sites statewide. The contractor must develop and implement evaluation frameworks, collect and analyze data, and produce comprehensive reports on program effectiveness. The contract term spans four years with monthly invoicing for each year's evaluation activities. The contractor must demonstrate experience in educational program evaluation, familiarity with 21st CCLC program requirements and objectives, and capability to deliver data-driven analysis across multiple sites.

Pricing must be submitted as a monthly payment amount for each of the four contract years, with all costs inclusive of travel, lodging, meals, mileage, materials, supplies, equipment, technology, administrative expenses, overhead, profit, taxes, fees, permits, and insurance. No additional fees, surcharges, travel reimbursements, or other expenses beyond the awarded contract amount will be compensated.

The selected contractor will be designated an authorized representative under the Family Educational Rights and Privacy Act (FERPA) and must comply with West Virginia Board of Education Policy 4350 and the West Virginia Student Data Accessibility, Transparency and Accountability Act. The contractor will receive access to confidential student data including state and district identification, unique student identifier, full name, grade level, birth date, gender, race/ethnicity, special education status, English proficiency status, Section 504 status, economic disadvantage status, and authorized assessment accommodations. The contractor must implement strict confidentiality obligations, train all staff with data access in student privacy requirements, designate an authorized data custodian, and destroy or return all confidential information within thirty calendar days of contract termination.

Quotes should be submitted to Jo Ann Adkins, West Virginia Department of Education, Building 6, Room 700, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305; (304) 558-2686; joann.adkins@k12.wv.us.