Special events 2026 town of ramapo

The Town of Ramapo in Rockland County, New York, is seeking a contractor to provide comprehensive special events services for the 2026 calendar year through a competitive bid process. The procurement covers six specific events: Earth Day/SpringFling, two Mini Camp events, Camp Scuffy, a Haunted House, and a Holiday Party, each requiring detailed entertainment and logistical support. Required services include providing giant slides, bounce houses, water slides, DJ setups, food stations (cotton candy, popcorn, sno-cones), and on-site staffing. Bidders must submit both hard copy and electronic proposal formats by the December 4th, 2025 deadline at 11:00 AM, with pricing required to be firm and fixed for all events. Key qualifications include staff background checks for child-related work, mandatory company uniform shirts, and maintaining $1,000,000 in general liability insurance with the Town of Ramapo named as an additional insured. The town will evaluate proposals based on total cost for all six events and reserves the right to reject any or all proposals while conducting investigations to assess bidder qualifications.

The procurement does not explicitly specify set-aside designations for disadvantaged enterprises or small businesses. Bidders must certify that no corporate officers or controlling shareholders have been convicted of specific crimes, with contract termination provisions if such convictions are discovered. No incumbent vendor information is provided in the documentation. While a specific budget range is not disclosed, the bid requires comprehensive pricing for all six events, suggesting a substantial contract value for the 2026 event season. The Town of Ramapo maintains significant discretion in contract award, including the ability to award by options and conduct thorough vetting of potential contractors. Prospective bidders should carefully review all specifications, particularly the detailed requirements for event staffing, equipment, and insurance, to ensure full compliance with the solicitation's comprehensive terms.