SOURCES SOUGHT Grease Trap Maintenance

The Department of Veterans Affairs Network Contracting Office 8 is issuing a Sources Sought Notice for grease trap and lift-station maintenance services at Bay Pines VA Healthcare System in Bay Pines, Florida, with responses due June 18, 2026 at 2:00 p.m. Eastern Time. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS 562998; if insufficient SDVOSB responses are received, the requirement may be re-solicited as a Veteran-Owned Small Business (VOSB) or general Small Business (SB) set-aside.

The scope covers maintenance of seven grease traps and six lift stations at 10000 Bay Pines Boulevard, with the contractor providing all equipment, personnel, and supervision for removal of grease, garbage, and sewage. The maintenance schedule is differentiated by unit: five units pumped monthly, three units quarterly, and five units semi-annually. All monthly pumping operations must occur between 4:00 a.m. and 6:00 a.m. on Tuesday, Wednesday, or Thursday during the first ten calendar days of each month. The contractor must employ a permitted grease and waste hauler in Pinellas County and provide disposal documentation including site location, gallons disposed, and permit numbers. Upon completion of each service, the contractor must obtain approval and signatures from the Engineering designee and submit detailed transaction records to the facility covering date, device type, location, capacity, time, gallons pumped, condition assessments, and disposal information.

Responses should be submitted as capability statements via email to Contracting Officer William Penhallegon. This Sources Sought Notice is for informational and market-research purposes only and does not constitute a formal solicitation or promise to award a contract. The notice will be archived 30 days after the response date.