Solar Powered Roadway Luminaires, Supports, and Controls

The City of Cedar Park is soliciting proposals for an indefinite deliverable/indefinite quantity (IDIQ) purchasing agreement for solar powered roadway luminaires, support structures, and control systems under RFP 2026-0009-181, with proposals due September 29, 2026 at 2:00 PM Central Time. The procurement is contingent on the City receiving federal grant funding through Williamson County's Safe Streets and Roads for All grant program; contractors must comply with 2 CFR Part 200 and 2 CFR Part 1201.

The scope encompasses LED luminaires with specified efficacy and color temperature options, photovoltaic panels in multiple mounting configurations, energy storage systems with minimum seven-day autonomy, support structures meeting AASHTO standards, and smart controls either integrated with the City's existing Dimonoff SCMS system or provided as a proposer-furnished mesh network system. Equipment purchase only is included; installation is excluded. The City estimates approximately 200 solar powered luminaire systems will be purchased over the contract term, though this quantity is not guaranteed and subject to change based on City needs.

The contract term is one year beginning upon execution, with automatic renewal for up to four additional one-year periods. Agreement prices shall remain firm for the first twenty-four months, with potential annual price increases thereafter limited to the lesser of the Consumer Price Index or 5%, not to exceed 25% of the original unit price over the contract term. All unit prices must include shipping, freight, handling, and any applicable customs fees or tariffs. Successful proposers must provide a non-prorated seven-year warranty on all system components and maintain Commercial General Liability insurance with minimum limits of $1,000,000. Performance and payment bonds as required under Texas Government Code Chapter 252 are mandatory for contracts exceeding specified thresholds.

Proposals will be evaluated on proposer experience and references (10%), product features and specifications (40%), and price (50%). Questions are due September 15, 2026 at 5:00 PM. The City anticipates a tentative award date in November 2026.