Snow Removal & Salting Services 26-27 & 27-28

Paw Paw Public Schools is requesting sealed bids for snow removal and salting services covering the 2026–2027 and 2027–2028 winter seasons (November 1 through April 30 each year), with bids due September 24, 2026 at 10:00 a.m. EST and a mandatory pre-bid site inspection coordinated through Dan Grimm, Director of Operations.

The scope covers plowing, heavy equipment snow removal, and salt application across six facility complexes: the Bus Garage, Paw Paw High School, Middle School & Admin Building, Early and Later Elementary schools with Early Childhood Center, and Cedar Street Center. Plowing operations trigger automatically upon 2 inches or more of snowfall accumulation, with completion deadlines ranging from 5:00 a.m. to 7:00 a.m. depending on facility location and school-day status. Bidders must submit per-event service rates for full district-wide plowing and salting events and salt-only applications for each contract year; pricing must remain firm for the entire two-year duration with no fuel or material surcharges permitted. The contractor must maintain commercial-grade equipment with dedicated resources, provide 24/7 emergency contact with guaranteed 60-minute response time, and maintain sufficient offsite salt reserves to service all facilities at least twice concurrently with required documentation logs.

Insurance requirements include Workers' Compensation, General Liability ($1,000,000 each person, each accident, and aggregate), Property Damage Liability ($1,000,000), and Automobile Liability coverage at $1,000,000 for both personal injury and property damage. The contractor assumes 100% liability for all property damage caused by equipment or operator error, with repairs required by June 1. A bid bond or certified check equal to the proposed cost for one full district-wide plowing event is required as good faith deposit. Sealed bids in duplicate must be submitted to PPPS Admin Building, 119 Johnson Road, Paw Paw, MI 49079, with an electronic copy to dan.grimm@ppps.org. The anticipated Board action for contract award is October 12, 2026. The District reserves the right to reject any or all bids and award to other than the low bidder. An optional one-year renewal is available subject to mutual written agreement with a maximum price increase of 3%.