Snow Removal D0200 Dixon

The State of Illinois Central Management Services (CMS) is seeking a snow removal contractor for the Dixon facility located at 819 Depot Avenue through a competitive Invitation for Bid (IFB) process. The contract requires comprehensive snow removal services for roads, parking areas, walkways, and ramps when snow accumulation reaches two inches, with mandatory clearing completed by 7:00 AM seven days a week, including weekends and holidays. Services must be performed using environmentally friendly de-icing products and will cover the period from November 1, 2025, to April 30, 2032. The successful vendor will be responsible for providing all necessary labor, materials, and equipment to maintain safe passage at the facility. Bid submissions are due by October 15, 2025, and must be electronically submitted through BidBuy, with bids remaining firm for 180 days from the opening date. Evaluation criteria will focus on responsiveness, responsibility, and pricing, with the state intending to award to the lowest priced responsive and responsible bidder. Vendors must submit required documentation including a Vendor Disclosure, Offer to the State of Illinois, and Business Enterprise Program/Veterans Small Business Program Utilization Plan.

This procurement is exclusively a Small Business Set-Aside (SBSA) contract, restricting participation to vendors actively registered in the Illinois Procurement Gateway (IPG) at the time of bid opening. Vendors must maintain specific insurance coverage, including $1,000,000 in general commercial liability and $1,000,000 in auto liability, and comply with prevailing wage requirements. The contract includes provisions for background checks, performance monitoring, and potential termination, with funding contingent upon state appropriations. Bidders must complete the Standard Illinois Certifications, which encompass 34 distinct certification requirements addressing business ethics, workforce practices, and regulatory compliance. While a specific contract value is not explicitly stated, the state will determine the maximum contract amount prior to execution. Vendors must also provide documentation certifying compliance with various state regulations, including tax obligations, anti-discrimination laws, and workforce guidelines. The procurement emphasizes opportunities for small businesses in Illinois, with potential considerations for domestic product preferences and additional benefits for hiring qualified veterans and ex-offenders.