Snow & Ice Removal Services - Traverse City CSC

The Michigan Department of Natural Resources, Parks and Recreation Division is requesting proposals for snow and ice removal services at the Traverse City Customer Service Center (RFP 260000002462), with proposals due September 18, 2026 at 3:00 p.m. Eastern Time and written questions due September 11, 2026.

The scope requires comprehensive winter maintenance at a 45,572.82-square-foot facility located at 2122 South M-37, Traverse City, Michigan, including automatic plowing and shoveling when snowfall equals or exceeds three inches (completed by 7:00 a.m. Monday–Friday, excluding State Holidays), on-call removal within two hours of request, accumulated snow removal within 24 hours, sidewalk and entrance snow clearing, deicer application, and snow bank relocation as needed. The contractor must supply all equipment, deicer, and sand and maintain a 24-hour contact number and designated program manager available during business hours. Quality assurance programs, ADA compliance, and equipment inspections in September and May are required. The pricing schedule estimates 40 automatic service occasions annually, 10 deicing occasions annually, and 4 accumulated snow removal occasions annually.

The contract term is three years (October 1, 2026 through September 30, 2029) with option to renew for up to two additional one-year periods at the State's sole discretion. Pricing must be firm for 365 days from the effective date; adjustments require written request with documented cost evidence and subject to 30-day negotiation. Payment is via electronic funds transfer based on delivery orders. Liquidated damages are $5,000 plus $100 per day for late or improper completion.

Insurance requirements include Commercial General Liability ($1 million per occurrence / $2 million aggregate), Automobile Liability ($1 million per accident), and Workers Compensation per law plus Employers Liability ($500,000 per accident). All submissions must be electronic through the SIGMA VSS system and include completed Schedule A, Schedule B pricing, Vendor Questions Worksheet, and Confidential Treatment Form. The State evaluates on a pass/fail basis across multiple sections and awards to the responsive and responsible bidder offering best value. Contracts valued at $250,000 or more require State Administrative Board approval. Answers to written questions will be posted by September 15, 2026.