Snow & Ice Management Services (2026)

Hennepl County Facility Services (Minnesota) is requesting proposals for snow and ice management services across multiple county facilities under a multi-contract structure, with proposals due August 18, 2026 at 2:00 p.m. and a pre-proposal meeting on July 29, 2026 at 3:00 p.m. via Microsoft Teams. The County will award seven separate contracts divided into five bid groups; proposers may submit cost proposals for one or more bid groups independently.

Eligibility requires at least eight years of experience providing snow and ice management services, registration with the Minnesota Secretary of State for a minimum of eight years under the same business name, and current MPCA Smart Salting Level 2 certification. Four references from similar nonresidential facility contracts completed or active within the past 12 months are required. Critical team members—the Contract/Operations Manager and Site Supervisor/Field Supervisor—must be company employees and available for interviews scheduled September 2–3, 2026; independent contractors are not permitted in these roles. No subcontracting is permitted without prior written County approval.

Scope includes plowing, salting, sidewalk clearing, and ice management at county libraries, service centers, correctional facilities, administrative buildings, and other county facilities. The evaluation process awards 500 points for total base cost and 500 points for non-cost factors: technical capabilities (175 points), operational approach and service delivery plan (175 points), risk management (75 points), and environmental management and sustainability (75 points). The County will shortlist no more than five proposers per bid group based on cost scores, with shortlisted proposers advancing to interviews and non-cost evaluation.

The contract becomes effective October 1, 2026. Questions are due August 7, 2026. Proposers must submit a cost proposal worksheet, company experience and capability assessment, and responsible contractor verification certification. A pre-award meeting will be scheduled at a later date.