Snack and Beverage Vending Machine Services

The City of Miami has issued Invitation for Bid (IFB) 1923387 for Snack and Beverage Vending Machine Services, seeking a three-year contract to establish a revenue-producing vending machine service across multiple city facilities. The procurement requires a vendor to furnish, install, maintain, service, repair, and stock automatic vending machines for non-alcoholic beverages, coffee, food products, ice cream, and other standard vending items. The successful bidder must provide 100% healthy products meeting specific nutritional criteria, including beverages with no added caloric sweeteners and snacks with limited calories, fat, and sugar. Evaluation will be based on the highest Minimum Monthly Guarantee (MMG) of at least $4,000 per month, with a three percent annual escalation. Key dates include a voluntary pre-bid conference on June 24, 2025, at 10:00 AM via Microsoft Teams, and a bid closing date of July 15, 2025, at 4:00 PM EDT. Bidders must complete and submit several mandatory attachments, including a Local Office Certification, Anti-Human Trafficking Affidavit, and comply with the City of Miami Living Wage Ordinance.

The contract includes specific local participation requirements, mandating that vendors maintain a staffed and fixed office within Miami's corporate limits with full-time, on-site employment for at least 40 hours per week for 12 consecutive months. Bidders must provide documentation including local office lease, business tax receipts, and operational licenses to qualify. The city has identified multiple vending machine locations across departments including Solid Waste, Fire Department, Police Department, GSA Fleet Garage, and City Hall facilities. While no specific incumbent vendor is mentioned, the contract allows for potential renewal for three additional two-year periods. The vendor will be responsible for all costs related to machine delivery, setup, maintenance, and removal, with the city reserving the right to add or remove vending machine locations. The living wage requirements mandate paying employees either $15.00 per hour without health benefits or $13.19 per hour with health benefits for contracts exceeding $100,000 annually. Potential penalties for non-compliance include wage restitution, damages, contract suspension, and potential ineligibility for future city contracts.