Simulator Solutions Ambulance Simulator Installation and Training Piedmont Community College

Piedmont Virginia Community College, through the Virginia Community College Shared Services Center, is conducting an unsealed bid procurement for the furnishing, delivery, installation, and training services related to a Simulator Solutions Ambulance Simulator. The specified deliverable is a single ambulance simulator measuring 12 feet in length by 7 feet in width by 8.8 feet in height, featuring a welded steel tubular base, plywood and commercial laminate flooring, steel frame with insulated aluminum sheeting, LED lighting, emergency warning lights, camera surveillance systems, monitors for instructor control and classroom viewing, functional oxygen and suction outlets, a Stryker cot docking system, and specialized medical equipment and cabinetry. The vendor must deliver the simulator to Piedmont Virginia Community College at 501 College Drive, Charlottesville, Virginia 22902, provide full installation services, furnish onsite training, coordinate upholstery and flooring color specifications with the college, and handle all off-loading and packing material disposal. Questions regarding the bid must be submitted by May 15, 2026 at 2:00 PM local time, with all bids due electronically through eVA by May 20, 2026 at 2:00 PM local time. The required delivery and installation completion date is July 31, 2026, with delivery required within 7/31/26 calendar days after receipt of order. Award will be made to the lowest responsive and responsible bidder based on net prices submitted on official state forms, with bids remaining valid for 30 days.

This solicitation is set aside exclusively for DSBSD-certified micro businesses or small businesses, including women-owned and minority-owned businesses holding small business certification, limiting competition to disadvantaged enterprises. All bidders must register in eVA and are subject to applicable vendor transaction fees, with DSBSD-certified small businesses capped at $500 and other businesses capped at $1,500. Contractors must comply with a small business subcontracting plan requirement with a statewide goal of 42% of purchases from DSBSD-certified small businesses. Mandatory insurance requirements include workers' compensation insurance, employer's liability coverage of $100,000, commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, and compliance with all federal, state, and local laws including anti-discrimination, drug-free workplace, and e-verify requirements. The contract is governed by Commonwealth of Virginia law and the Virginia Public Procurement Act, with payment to be made by VCCS in accordance with prompt payment provisions. While a specific award value or budget range is not disclosed in the solicitation documents, the Commonwealth reserves the right to reject any and all bids in whole or in part and to waive any informality.