Ambulance Simulator, Installation and Training _Draft.pdf

Solicitation #120182

Simulator Solutions™ Ambulance Simulator, Installation and Training

Piedmont Virginia Community College

Small Purchase Set Aside

Questions will be received until: May15, 2026, at 2:00 PM local time.

Bids will be Received Until: May 20, 2026, at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and/or faxed bids will not be considered.

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY

RESULT IN THE BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Shannon Jimenez, Lead Buyer, Email: sjimenez@ssc.vccs.edu Phone: 540-591-4000

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, veteran status, status as a military family, or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Unsealed Bid.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD

PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation. DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

Intentionally Blank

Contents

I. PURPOSE: 2

II. QUESTIONS REGARDING UNSEALED BIDS: 2

III GENERAL DEFINITIONS: 2

IV. SCOPE OF WORK: 3

V. SPECIFICATIONS REQUIREMENTS: 4

VI. METHOD OF PAYMENT: 5

VII. CERTIFICATE OF INSURANCE 6

Please refer to Terms and Conditions attached to this Solicitation.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is Soliciting bids from qualified firms to furnish, deliver, install and provide training for a Simulator Solutions™ Ambulance Simulator to

Piedmont Virginia Community College

501 College Dr

Charlottesville VA 22902

II. QUESTIONS REGARDING UNSEALED BIDS:

Any questions regarding this Unsealed Bid shall be addressed to Shannon Jimenez at sjimenez@ssc.vccs.edu.

III. GENERAL DEFINITIONS:

For the purpose of clarification, each firm receiving this Unsealed Bid is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor.” Virginia Community College Shared Services Center is referred to as “Department,” “VCCS or as “SSC,” and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Unsealed Bid states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

IV. SCOPE OF WORK:

a. Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period.

Unit Price per lot shall include transport and delivery to site for each lot item bid.

Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

a. Equivalency: The Commonwealth reserves all rights to determine the equivalency of any substituted product. All bidders proposing an equivalent item shall supply sales sheets or other manufacturers supplied documents to allow the Commonwealth to determine equivalency.

b. Delivery Point: The address for the delivery location is:

Piedmont Virginia Community College

501 College Dr Charlottesville, VA 22902, USA.

c. Off-Loading: The Contractor shall be responsible for off-loading material in neat stockpiles unless otherwise directed. No Loading Dock at this location, lift Gate will be needed.

d. Delivery Hours: For planning purposes, the normal hours for acceptance of deliveries are (Monday through Thursday between the hours of 8:00AM and 2:00PM), except on days designated as Federal or State holidays or mandated closing.

e. Delivery Notification: The Contractor shall coordinate actual delivery notification of at least Seventy-two (72) hours prior to intended delivery. Contact information for each delivery location will be given at time of award.

f. Delivery/Installation Need by Date: 7/31/26 Contractor will coordinate installation with college.

g. Warranty: Standard Manufacture Warranty

V. SPECIFICATIONS REQUIREMENTS:

Piedmont Virginia Community College is seeking qualified firms to furnish, deliver, install and provide training for Simulator Solutions™ Ambulance Simulator See Specifications

Contracted vendor shall dispose of all packing material. College will provide dumpsters.

Contracted Vendor will coordinate with college on upholstery and flooring colors upon award.

Contracted Vendor will Coordinate with college on logo design.

Quantity Description 1 Simulator Solutions™ Ambulance Simulator

• 12 Ft in length by 7FT in Width 8’.8 Ft in Height

• Base 2” Tubular Steel Base welded steel grid on 1-foot centers adjustable to proper loading height

• Floor ¾ “Plywood Covered Commercial Laminate

• Frame: Steel Tubing insulated and covered aluminum sheeting

• Overhead and under cabinet Led Lighting

• 2 Functional 110V outlets

• 4 White/Red Wheelen™ Emergency Light on Module

Exterior

• Requires 2 Standard 110V outlets to operator Simulator all

14-18 Guage 600v max run in automotive style wire loom.

• Internal Speaker System (loop siren noise)

• 4 Fixed High Definition 1080P Cameras with audio capability enables video surveillance and two-way communications and HDMI interface.

• Instructor Control panel with 32” inch Monitors

• 1 50” monitor for classroom viewing.

• Replica Diamond Cut Plated Rear Bumper with fold up capability.

• RSP graphics package for 2 sides of Ambulance Simulator

(Graphics will be given at time of award)

• Hazardous Waste Bin/Sharp Box

• IV Hanger

• Overhead Grab Bar

• Seat Belts

• Squad Safety Net

• Styker™ Cot Docking System

• Functional Oxygen and Suction Outlets

• CPR Seat with storage inside

• Squad Bench with storage.

• Additional Cabinetry above bench seat

• Storage Container inside Cabinetry

• Plexiglass all Cabinetry

• Upholstery is to client choosing.

• Flooring is to client choosing.

• Preinstalled Maxx-fan air circulation

Additional Modifications to Simulator

• Fire Alarm notification device.

o Will be installed inside the simulator to notify occupants in the event of emergency. Vendor is responsible for creating the opening at the time of installation. Vendor will coordinate with General Contractor at Piedmont Community College for installation. General Contractor at Piedmont Community College will install device, conduit & cabling.

1 Delivery 1 Installation 1 On site Training

VI. METHOD OF PAYMENT:

Payments for any resultant contract will be made by the VCCS in accordance with Article 4 of the Virginia Public Procurement Act, Article 4 “Prompt Payment” (Code of Virginia §2.2-4347

et. seq.)

Vendors shall submit proper invoices to invoice@ssc.vccs.edu or Virginia Community College System, Shared Services Center, Attention: Accounts Payable; 147 Daleville Centre Drive, Daleville, Virginia 24083.

Attachment A – Certificate of Insurance Sample