Service Center Computer Room Air Conditioning Unit Replacement

The City of Evanston, Illinois is requesting sealed bids for a turn-key replacement of two Liebert Computer Room Air Conditioning (CRAC) units and two roof-mounted condensers at the Municipal Service Center, 2020 Asbury Avenue, with bids due September 1, 2026 by 2:00 p.m. and virtual bid opening at 2:15 p.m. via Google Meet. The City may award to an Evanston-based firm if their bid is within 5% of the low bid, and has established a 25% contract goal for M/W/D/E businesses.

The scope encompasses all labor, materials, equipment, permits, and utilities required for complete installation and project closeout. The City of Evanston's Responsible Bidder Ordinance (1-O-26) mandates that contractors perform at least 25% of project services directly, allocate 15% of on-site work hours to Evanston residents, and participate in apprenticeship training programs. Prevailing wage under the Illinois Prevailing Wage Act applies, with certified payrolls due monthly. Contractors must maintain minimum Commercial General Liability insurance of $3 million with the City named as additional insured.

Substantial completion is required by March 5, 2027, and final completion by May 7, 2027. Liquidated damages apply daily for failure to meet these deadlines, calculated per the Illinois Department of Transportation Standard Specifications schedule based on total contract price. Bidders must submit a 5% bid bond and execute a performance bond and material and labor payment bond for 100% of the contract amount upon award.

A non-mandatory pre-bid meeting is scheduled for August 11, 2026 at 10:00 a.m. at the service center. Electronic bids are submitted through DemandStar.