SERVER

Westchester County, New York is seeking server-related equipment and services through a Request for Bid (RFB-WC-25234) for its Department of Information Technology. The procurement encompasses 52 line items including rack mount servers, CPU modules, memory, drives, cables, power supplies, software licenses, and Unified Communications Professional Services. A mandatory site visit with Lennox Harris is required prior to bid submission, and all bidders must be authorized CISCO resellers. The county intends to award the entire bid to a single vendor but reserves the right to split the award by category, with the selection based on lowest cost while conforming to bid terms. The bid is due on September 24, 2025, with a purchase order to be issued through the Bureau of Purchase and Supplies. Evaluation criteria will prioritize cost-effectiveness, technical compliance, and vendor qualifications. Delivery terms are FOB Destination, with payment terms structured as 2% 10 Net 30.

The county actively encourages participation from service-disabled veteran-owned, minority-owned, and woman-owned businesses, signaling a commitment to diverse vendor engagement. The contract allows for potential 12-month extensions subject to mutual agreement between the vendor and county. Bidders must provide comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability insurance. The procurement is exempt from federal, state, and local taxes, and all pricing must be submitted in US Currency. While specific award value ranges are not explicitly detailed, the extensive line item list suggests a significant technology infrastructure investment. The procurement appears designed to modernize or replace existing server infrastructure, with a focus on obtaining a comprehensive technology solution from a single, qualified vendor capable of meeting the county's complex technical requirements.