SERV27*381505 Lawn Equipment Annual Agreement

The Alabama Department of Finance is seeking proposals for an annual agreement covering lawn equipment parts, maintenance, and repair services with a proposal due date of September 16, 2026, and a contract period of October 1, 2026 through September 30, 2027. Bidder eligibility is restricted to authorized manufacturer dealers for Stihl, Walker mowers, Wright mowers, ExMark mowers, Honda push mowers, Billy Goat Equipment, and Z-Spray Brand, and vendors must be located within 30 miles of 425 South Union Street, Montgomery, Alabama 36130. The Department will not award to companies that are not authorized dealers on all listed brands, as maintaining equipment warranties is a critical requirement.

The scope covers handheld lawn equipment (parts, accessories, maintenance, engines, motors) and mower equipment (push and riding mowers, with parts, accessories, maintenance, and engines). Services include Stihl batteries and chargers, chain saw bars and chains, Z-Spray brand parts and accessories, and pickup and delivery.

Pricing is structured across three lines: Line 1 sets parts pricing at $0.00 entry with an optional percentage discount on parts; Line 2 requires an hourly labor rate; and Line 3 requires a pickup and delivery fee. The Department will solicit quotes as needed, and the supplier must respond with quotes for requisition entry into AL Buys to obtain an approved purchase order before work commences.

The total contract cost shall not exceed $25,000. The contract may be renewed annually by written agreement of both parties for up to five years from the effective date, provided the cumulative total does not exceed $25,000. Suppliers must register in Alabama Buys, comply with E-Verify enrollment verification, provide sales tax certification, and comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. The State reserves the right to cancel the contract for convenience with reasonable notice.