SERV27*381011 HVAC Controls Maint. AG

Closed State & local contract opportunity Posted

Solicitation number
SRC0000036166
State
Alabama
Responses due

Opportunity facts

Jurisdiction

Opportunity details come from alabamabuys.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The State of Alabama Office of the Chief Procurement Officer is requesting proposals for HVAC controls maintenance at the Attorney General Building, 501 Washington Avenue, Montgomery, Alabama, with proposals due September 15, 2026. The vendor must employ a factory-trained, Trane-certified technician with capability to download and install Trane Tracer proprietary software updates — this is a sole-source equipment requirement that filters qualified bidders.

The scope covers comprehensive maintenance for the building's Trane Tracer building automation system during October 1, 2026 through September 30, 2027, including biannual inspections of two Trane Building Control Units, annual service inspections of seventeen Trane MP581 Air Handling Units and one chilled water plant controller, biannual electronic inspections of 155 VAV boxes, annual Variable Frequency Drive maintenance, and a block of sixteen hours annually for diagnostic and repair service calls. The vendor must employ a minimum of two technicians with at least five years of experience, provide evidence of successful completion of Trane Tracer OEM training on installation and commissioning, deliver OEM training at the local Trane office, and develop on-site operator proficiency. Replacement parts are OEM-sourced only; humidity sensor elements are included but all other parts are excluded from the maintenance agreement. Extended premium onsite repair coverage with twenty-four-hour, seven-day emergency availability is required, with vendor offices located within fifty miles of the facility and technician response within one hour of call placement.

The estimated contract value is $25,000 total, not to exceed, with potential annual renewals for up to five years. Service is invoiced quarterly in arrears based on total yearly cost. A site visit may be arranged by contacting Bobby Smith at bobby.smith@rpm.alabama.gov or 334-301-1526. Vendors must be registered in Alabama Buys and comply with Alabama sales tax registration, E-Verify enrollment, the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, and non-collusion certification. Price escalation is capped at 5 percent of annual contract cost if requested.

Opportunity text

HVAC control system specs Instructions: Facility: Attorney General Building, 501 Washington Avenue, Montgomery, AL Service Period: October 1, 2026 - September 30, 2027 For site visit, please contact Bobby Smith at bobby.smith@rpm.alabama.gov or 334-301-1526. Service should be invoiced quarterly in arrears. Please enter the total yearly cost on line 1 of the proposal excel. This is why the qty is set to 1. Example: $1,000.00/quarter, should have $4,000.00 listed as the cost on line 1 of the proposal. Please do not have a proposal amount on line 2. This line is for miscellaneous repairs not covered under the maintenance agreement specs below. Please enter $0.00 on this line on the proposal excel. Maintenance Agreement Specifications: Our building automation system, driven by Trane Tracer™ controls, is proprietary equipment and is vital to the operation of the HVAC equipment that we depend on, to help us maintain temperature, humidity, and air quality within the strict parameters, that our facilities require. Occupant comfort, productivity, quality assurance and energy efficiency are just a few of the objectives that may be impacted by indoor environmental conditions in our facility. This Service Agreement must have a factory trained technician that is certified and backed by the factory for the Trane Tracer controls. The technician must have the ability to receive the latest service pack updates, which will be able to download and install existing software version proprietary to the Trane Tracer. This assures the software is always up to date with the current version that enhances usability and functionality. The technician must work with on-site operator to develop their skills and proficiencies to help ensure they fully understand how to effectively use the system. Vendor must provide Trane OEM training at the local Trane office. COVERED EQUIPMENT

Systems & Equip Covered Qty Manufacturer Model Number Asset Tag Trane Building Control Unit 1 1 Trane BCU BCU 1 Trane Building Control Unit 2 1 Trane BCU BCU 2 Trane MP581 1 Trane MP581 AHU 1 Trane MP581 1 Trane MP581 AHU 2 Trane MP581 1 Trane MP581 AHU 3 Trane MP581 1 Trane MP581 AHU 4 Trane MP581 1 Trane MP581 AHU 5 Trane MP581 1 Trane MP581 AHU 6 Trane MP581 1 Trane MP581 AHU 7 Trane MP581 1 Trane MP581 AHU 8 Trane MP581 1 Trane MP581 AHU 9 Trane MP581 1 Trane MP581 AHU 10 Trane MP581 1 Trane MP581 AHU 11 Trane MP581 1 Trane MP581 AHU 12 Trane MP581 1 Trane MP581 AHU 13 Trane MP581 1 Trane MP581 AHU 14 Trane MP581 1 Trane MP581 AHU 15 Trane MP581 1 Trane MP581 AHU 16 Trane MP581 1 Trane MP581 AHU 17 Variable Frequency Drives 17 Trane AHU 1-17 VAV Boxes 155 Trane VV550 1-155 VAV 2-1 Humidity Sensor 1 Trane HWX3XSX VAV 2-1 VAV 2-3 Humidity Sensor 1 Trane HWX3XSX VAV 2-3 VAV 2-5 Humidity Sensor 1 Trane HWX3XSX VAV 2-5 VAV 3-1 Humidity Sensor 1 Trane HWX3XSX VAV 3-1 VAV 4-7 Humidity Sensor 1 Trane HWX3XSX VAV 4-7 VAV 10-3 Humidity Sensor 1 Trane HWX3XSX VAV 10-3 VAV 11-2 Humidity Sensor 1 Trane HWX3XSX VAV 11-2 VAV 14-7 Humidity Sensor 1 Trane HWX3XSX VAV 14-7 Trane MP581 Chilled Water Plant 1 Trane MP581 Chilled Water Plant Space Humidity Sensors 30 Trane HWX3XSX Various locations Trane MP503 Controllers 10 Trane MP503 Various Locations Air Flow Measuring Stations 17 Trane KM-911 AHU 1-17 Scope of Services: Trane BCU INSPECTION COMPREHENSIVE NSPECTION CNT-130 to be performed two times per year

  • Report in with the Customer Representative.
  • Record and report abnormal conditions, measurements taken, etc.
  • Review customer logs with the customer for operational problems and trends.
  • Download and save the data base from each BCU panel

Control Panel

  • Check for loose or damaged parts or wiring.
  • Check for any accumulation of dirt or moisture. Clean if required.
  • Clean external surfaces of the panel enclosure and associated field equipment units.
  • Verify proper system electrical ground insulation.
  • Inspect interconnecting cables and electrical connections.
  • Check the current time and date under "time and dates" in the "setup menu". Correct if necessary.
  • View the event log and other items in the status displays section of the system.
  • Check and update the holiday schedules and daylight savings time inputs.
  • Check the system operating sequences.
  • Provide a written report of completed work, and indicate any uncorrected deficiencies detected.
  • Review operating procedures with operating personnel.
  • Provide a written report of completed work, and indicate any uncorrected deficiencies detected.

Trane Air Handling Controller Service for AHU 1-17 to be performed on annual basis one time per year

  • Report in with the Customer Representative.
  • Review customer logs with the customer for operational problems and trends.
  • Make a back-up copy of the program, if applicable.
  • At each air handling controller connect to the controller using Trane software tool
  • Review Air Handling Control Sequence and control loops and verify control loops are functioning properly.
  • Check for loose or damaged parts or wiring.
  • Verify proper grounding.
  • Inspect interconnecting cables and electrical connections.
  • Verify power supply for proper voltage.
  • Check the operation of the outside air flow measuring station and note if not working properly.
  • Check the opeation of the space CO2 sensor
  • Check the opeation of the mixed air and discharge temperature sensors.
  • Test and check operation of low limit safety on air handling unit
  • Check opeation of static pressure transducer
  • Check opeartion of High Static Pressure safety
  • Check operation of outside and return air dampers.
  • Check operation of the chilled water valve
  • Review operating procedures with operating personnel.
  • Provide a written report of completed work, and indicate any uncorrected deficiencies detected.

Trane VAV Box Electronic Inspection on 155 VAV Boxes to be performed two times per year

  • From computer workstation review operation of 155 VAV Boxes and note any found operational issues with air flow sensor, temperature sensor, electric heat, and discharge air temperature sensor

VARIABLE FREQUENCY DRIVES MAINTENANCE PROCEDURE for VFD 1-17 MSC-130 to be performed annually

  • Report in with the Customer Representative.
  • Record and report abnormal conditions, measurements taken, etc.
  • Review customer logs with the customer for operational problems and trends.
  • Clean the heat sink.
  • Inspect wiring and connections for tightness and signs of overheating and discoloration.
  • Visually inspect panel for loose or damaged parts or wiring; also check for any accumulation of dirt and/or moisture.
  • Verify proper operation of the unit.
  • Verify proper DC bus voltage.

Trane Controller Service for Chilled Water Plant MP581 Controller to be performed on annual basis one time per year

  • Report in with the Customer Representative.
  • Review customer logs with the customer for operational problems and trends.
  • Make a back-up copy of the program, if applicable.
  • At Chilled Water Plant Controller connect to the controller using Trane software tool
  • Review Chilled Water Plant Control Sequenece of Operations.
  • Test control loops and verify proper opeartion.
  • Check for loose or damaged parts or wiring.
  • Verify proper grounding.
  • Inspect interconnecting cables and electrical connections.
  • Verify power supply for proper voltage.
  • Check the operation Chilled Water Plant Control..
  • Review operating procedures with operating personnel.
  • Provide a written report of completed work, and indicate any uncorrected deficiencies detected.

Service Block of annual hours for diagnosis and repair service calls

  • Vendor will provide a block of 16 hours annually during the term of this service agreement for the purpose of diagnostic and repair services calls. If during a given 12 -month contract period, the 16 hours is used, and more time is need for diagnosis and repair calls Trane will invoice extra for the additional labor

Replacements Parts are not included in this service agreement except as noted for the humidity sensor elements. No parts purchased without a Purchase Order number. No work will be performed outside of the agreement scope without prior approval. All replacement parts will be OEM parts from the manufacture. Extended Service options for premium coverage for onsite repairs to the equipment. Emergency Coverage is to be Available 24 hours a day, 7 days a week, 365 days a year. The vendors office needs to be no more than 50 miles from our facilities and have a technician on site within 1 hour after the call is placed. An emergency contact information must be given to the State HVAC Technician. MANDATORY TECHNICIAN QUALIFICATION:

  1. Must have a minimum of two technicians and 5 years' experience and equipped with the required training, troubleshooting, maintaining, repairs, and latest upgrades to hardware/software and security upgrades.
  2. Must provide evidence upon request.
  3. Successfully completed Trane Tracer OEM on install, commissioning training and must provide evidence upon request.

Files

File Type Posted
DOPQQBPV4.08.26.pdf PDF
HVAC_specs_-_NOT_SS_-_AG_controls-Quarterly.docx DOCX document

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