Secondary cleaning services

The State of South Carolina, specifically South Carolina State University (SCSU), is procuring secondary cleaning services through a fixed-price bid solicitation targeting custodial and general maintenance services across university campuses. The procurement opportunity, identified by solicitation number 5400025001, seeks multiple contractors to provide comprehensive cleaning services including general cleaning, carpet cleaning, patching, and painting for residential halls and campus spaces. Services will be priced on a per-square-foot basis with five distinct cleaning levels: Level 1 cleaning at $0.30 per square foot, Level 2 cleaning at $0.35 per square foot, special conditions cleaning at $0.40 per square foot, carpet cleaning at $0.30 per square foot, and patching and painting at $3.50 per square foot. Contractors must submit online proposals through the South Carolina procurement website, with the original solicitation issued on March 16, 2023, and questions due by April 5, 2023, at 11:00 a.m. ET. The offer submission deadline was April 19, 2023, at 11:00 a.m. ET, with an anticipated contract start date of May 5, 2023, and an end date of May 4, 2028. The contract structure allows for one initial year with four potential one-year renewals, creating a maximum five-year contract period.

The solicitation encourages minority business participation and requires contractors to meet specific qualifications, including maintaining Commercial General Liability insurance with $1,000,000 per occurrence, Auto Liability coverage of $1,000,000 per accident, and Workers' Compensation as mandated by South Carolina law. Contractors must conduct criminal background checks for all employees and subcontractors covering the preceding ten years and obtain professional licensure through the South Carolina Department of Labor, Licensing and Regulation for painting work. Offerors are required to submit references from at least three similar projects, a summary of insurance policies, and comprehensive documentation of qualifications. While no specific set-aside percentages are detailed, the procurement suggests an openness to diverse vendor participation. The solicitation operates under a fixed-price bidding model that allows multiple awards to qualified vendors, with the flexibility to establish specific service levels and pricing for individual job agreements. Although exact budget ranges are not explicitly stated, the per-square-foot pricing structure provides a clear framework for potential contract values across various campus cleaning and maintenance scenarios.