SDRS Outlook Newsletter - Annual Contract
Awarded State & local contract opportunity Posted
- Solicitation number
- 24IFB11929
- State
- South Dakota
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 96657 Offset Printing, General, Small Press Work (Quan. Up To 25,000), One Or More Colors, No 4 Color Processes Or Large Solids Or Close Registration; Up To 11 X 17 In.: Brochures, Newsletters, Covers, Posters, Etc.
- 96658 Offset Printing, General, Large Press Work (Quan. Up To 100,000); One Or More Colors, No 4 Color Processes Or Close Registration Required, Finished Sizes May Exceed 11 X 17 In., May Have Large Solids
- 96659 Offset Printing, General, Large Production Runs On Large Or Web Press (Quan. Over 100,000), One Or More Colors, No 4 Color Processes Or Close Registration Required, May Exceed 11 X 17 In. And Have Large Solids
- 96660 Offset Printing, Large Production Runs (Quan. Up To 100,000); 4 Color Process Or Close Registration Required: Color Brochures, Maps, Etc.
- 96661 Offset Printing, Large Production Runs (Quan. Over 100,000); 4 Color Process Or Close Registration Required: Color Brochures, Maps, Etc.
- 96662 Offset Printing, Booklets, Saddle Stitch Binding (Quan. Under 100,000): Books And Magazines
- 96663 Offset Printing, Booklets, Saddle Stitch Binding (Quantities Up To 100,000; 4 Color Process Or Tight Registration Required): Books, Magazines, Etc.
- 96664 Offset Printing, Booklets, Saddle Stitch Binding (Quantities Over 100,000): Books And Magazines
- 96665 Offset Printing, Books, Perfect Bound (Quan. Up To 10,000); 4 Color Process Acceptable: College Catalogues, Telephone Books, Etc.
- 96666 Offset Printing, Books, Perfect Bound (Quan. Over 10,000); 4 Color Process Acceptable
Opportunity details come from postingboard.esmsolutions.com. Updated .
About this opportunity
The South Dakota Retirement System (SDRS) is seeking an annual contract for printing and mailing its Outlook Newsletter, which will be segmented into two distinct versions targeting Annuitant/Retired and Active/Inactive members. The contract will cover quarterly newsletter production from January 1, 2025, through December 31, 2025, with base print quantities of 7,000 copies for the Annuitant/Retired newsletter and 13,000 copies for the Active/Inactive newsletter. The selected printer will be responsible for comprehensive newsletter production, including pre-flighting, color conversion, proofing, and printing on recycled paper stock. Additionally, the contractor must handle mailing according to USPS guidelines, provide a method for updating mailing lists to comply with Move Update requirements, and deliver 50 copies of each newsletter to SDRS after the general mailing. The proposal submission is due by November 25, 2024, with the opportunity posted on November 6, 2024, and bidders are expected to include pricing for base quantities and additional 1,000-copy increments.
The procurement opportunity appears to be open to all qualified vendors who can meet the specified printing and mailing requirements, with no specific set-aside designations mentioned in the provided documentation. The South Dakota Office of Procurement Management's vendor manual emphasizes fair and equal opportunity for all qualified vendors, with potential for various contract types including firm fixed price contracts. Vendors must comply with state corporate registration requirements and may be subject to suspension or debarment for non-performance. While specific budget ranges are not explicitly stated, the contract will involve printing and mailing costs for up to 20,000 total newsletters annually, with additional costs for mailing list updates and postage reimbursement. Potential bidders should carefully review the detailed printing specifications and vendor manual, which outline comprehensive requirements for participation in the state's procurement process.
Opportunity text
Annual contract to print the SDRS Outlook Newsletter, which is now divided into two segments to allow targeted communications to be sent to their membership: Annuitant/Retired and Active/Inactive. Each segment's newsletter is printed quarterly, and the segmented newsletters will generally be printed concurrently.
The annual contract will be effective January 1, 2025 through December 31, 2025.
Files
| File | Type | Posted |
|---|---|---|
| Printing Specifications.docx | DOCX document | |
| SDVendorManual_20240822.pdf |
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