Printing Specifications.docx
DOCX document 17 KB Posted
- Attached to
- SDRS Outlook Newsletter - Annual Contract
- Solicitation number
- 24IFB11929
- Issued by
- Harding County, South Dakota
About this file
This document details the printing specifications for the SDRS Outlook newsletter, a quarterly publication produced by the South Dakota Retirement System (SDRS). The contract will be effective from January 1, 2025, through December 31, 2025, with three options for newsletter format and page counts. The base quantities are 7,000 copies for the Annuitant/Retired newsletter and 13,000 copies for the Active/Inactive newsletter. Pricing is requested for the base quantities as well as for each additional 1,000 copies. The printer will be responsible for mailing the newsletters according to USPS guidelines, and SDRS will reimburse the postage costs. The printer must also provide a method for updating the mailing list to comply with USPS Move Update requirements, and this service will also be reimbursed separately. The printer will be required to deliver 50 copies of each newsletter to SDRS following the general mailing.
Regarding pricing, the bid price must include all work performed by the printer, such as pre-flighting, color conversion, and proofing. The cost to mail the individual newsletters should not be included in the bid, but shipping-related expenses, such as shipping proofs and the 50 copies to SDRS, should be included. The newsletter must be printed on recycled paper stock.
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| File | Type | Posted |
|---|---|---|
| SDVendorManual_20240822.pdf |
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SDRS Outlook Newsletter
The SDRS Outlook newsletter is now divided into two segments to allow targeted communications to be sent to our membership: Annuitant/Retired and Active/Inactive. Each segment’s newsletter is printed quarterly, and the segmented newsletters will generally be printed concurrently.
Annual contract to be effective January 1, 2025, through December 31, 2025.
Ink: Full color, full bleed Text stock: 70# white offset, 30% Post Consumer Content required.
Annuitant/Retired Newsletter
Base Quantity: 7,000 per issue.
Option #1:
6-page newsletter 11” x 25” flat size, printed front and back Folded to 6 pages, 8 ½” x 11” Half-fold to finished size of 8 ½” x 5 ½”
Price for 7,000 copies:
Price for each additional 1,000 copies:
Option #2:
4-page newsletter 11” x 17” flat size (x1), printed front and back (1-11x17 cut-sized sheet printed front-back = 4 pages) Folded to 4 pages, 8 ½” x 11” Half-fold to finished size of 8 ½” x 5 ½”
Price for 7,000 copies:
Price for each additional 1,000 copies:
Option #3:
2-page newsletter 8 ½” x 11” flat size, printed front and back, page flips on long edge Tri-fold to finished size of 8 ½” x 3 2/3” [3-tabs required: address panel on final folded panel (top third of back side) with 2 tabs on top and 1 tab on leading edge toward the bottom]
Price for 7,000 copies:
Price for each additional 1,000 copies:
Active/Inactive Newsletter
Base Quantity: 13,000 per issue.
Option #1:
6-page newsletter 11” x 25” flat size, printed front and back Folded to 6 pages, 8 ½” x 11” Half-fold to finished size of 8 ½” x 5 ½”
Price for 13,000 copies:
Price for each additional 1,000 copies:
Option #2:
4-page newsletter 11” x 17” flat size (x1), printed front and back (1-11x17 cut-sized sheet printed front-back = 4 pages) Folded to 4 pages, 8 ½” x 11” Half-fold to finished size of 8 ½” x 5 ½”
Price for 13,000 copies:
Price for each additional 1,000 copies:
Option #3:
2-page newsletter 8 ½” x 11” flat size, printed front and back, page flips on long edge Tri-fold to finished size of 8 ½” x 3 2/3” [3-tabs required: address panel on final folded panel (top third of back side) with 2 tabs on top and 1 tab on leading edge toward the bottom]
Price for 13,000 copies:
Price for each additional 1,000 copies:
High-resolution PDFs of newsletter layouts will be provided to the printer. Excellent quality is required. The bid price must include all work performed by the printer (any pre-flighting, migrating across platforms, conversion from RGB to CMYK, proofs, etc.). Printer proofs are required: two hard copies and one electronic proof (PDF) delivered to designated personnel at SDRS.
Due to date-sensitive information, publication must be mailed within five (5) working days of final proof approval.
The printer is responsible for mailing services. SDRS will provide addresses in ZIP-code order in electronic format. The printer will fold, address, bar-code, tab, and mail according to United States Postal Service automated guidelines. The newsletter will be mailed in bulk, and postage will be reimbursed to the successful vendor as a separate item on the invoice with a copy of the postal service billing attached.
Advance postage will not be paid; the successful vendor will be reimbursed through regular state reimbursement procedures.
Successful vendor/printer to provide mailing list updating method (such as NCOALink® Systems) for presort and automation rate mailing of the newsletters as necessary to comply with the United States Postal Service Move Update requirements. The printer will be reimbursed for providing the mailing list update service as a separate item on the invoice with a copy of the billing attached; the successful vendor will be reimbursed through regular state reimbursement procedures. Any mailing list changes/updates will be delivered to designated personnel at SDRS.
50 copies of each newsletter will be delivered to SDRS immediately following the general mailing.
Please note that a vendor’s bid/quote should not include the cost to mail (postage) each individual newsletter to the mailing list. However, shipping (such as shipping proofs, shipping to the post office, and shipping the 50 copies to SDRS) should be included in the vendor’s bid/quote.
Previous issues of the Outlook newsletter can be viewed on the Publications section of the SDRS website (https://www.sd.gov/sdrs) should a vendor wish to review the newsletter format prior to providing a bid/quote.
Questions:
SDRS
PO Box 1098 Pierre, SD 57501
(605) 773-3731
Agency contact: Jessica Reitzel (605) 773-3731
All printing projects shall include the statement “Printed on Recycled Paper” if applicable.
File details come from the government source that posted it. Updated .