SCRMH - Lab Services

The Kansas Department of Administration, Office of Procurement and Contracts, is requesting proposals on behalf of South Central Regional Mental Health Hospital (SCRMH) for comprehensive clinical laboratory services with proposals due October 13, 2026 at 2:00 PM CST. Mandatory bidder registration and a current Tax Clearance Certificate from the Kansas Department of Revenue are required before closing. Disabled Veteran Owned Business and Certified Business Bidder preferences are available with supporting documentation.

SCRMH is a 104-bed inpatient behavioral health facility in Wichita. The scope includes specimen processing and testing, result reporting, critical-value notification, referral-laboratory coordination, courier transport, specimen collection and transport supplies, bidirectional HL7 interface or equivalent electronic results exchange, secure electronic results access, quality-assurance support, implementation support, and ongoing technical and operational support. Vendors must provide a complete testing catalog across 145 line items spanning cytopathology, infectious disease serology, therapeutic drug monitoring, immunology, chemistry, hematology, and specialized assays. Current CLIA certification is required; vendors must submit specifications including referral-laboratory list, Directory of Services and Interpretive Guide, test-specific turnaround times, critical-value list and escalation procedure, courier plan, interface specifications, downtime procedures, supply list, training plan, support and escalation matrix, and privacy and security safeguards documentation.

The contract runs from award through December 31, 2031. All services, workflows, reporting processes, interface connectivity, training, and support must be fully implemented, tested, validated, and operational prior to the Hospital opening in January 2027. The successful contractor must submit a detailed implementation project plan within 15 calendar days of execution with a maximum 90-day implementation window. Discount percentages remain fixed for contract life; annual pricing updates are permitted. All costs for routine courier service, required supplies, referral handling, electronic transmission, and interface implementation and support are included in contract pricing unless specifically identified and accepted by the State. Payment terms are Net 30 days; P-Card and electronic funds transfer are accepted.

Questions are due September 23, 2026. No pre-bid conference is scheduled. The State reserves the right to require bidders to present before the Procurement Negotiation Committee and submit revised proposals subject to a specified cutoff.