SCI Smithfield Human Presence Detection System

The Pennsylvania Department of Corrections is soliciting bids for the procurement of a Microsearch Human Presence Detection System for SCI Smithfield located in Indiana County. The complete deliverable consists of one MicroSearch G4.0 Semi-Rugged Standard Wireless Combination System with no substitutions permitted, including a laptop with current Microsoft software, control box, three wireless vehicle sensors with one spare, two wireless ground sensors with one spare, four receiver cables with one spare, two wireless receivers, user manual, and custom transit case, plus one year of maintenance and service support. All items must be delivered FOB Destination with the awarded supplier responsible for all shipping and delivery costs, and the system must meet Department of Corrections security requirements with the DOC reserving the right to mandate packaging changes or product replacements if security concerns arise. Bids are due electronically through the PA Supplier Portal by April 7, 2026, with a posted date of March 24, 2026, and all bidders must submit completed GSPUR-89 Reciprocal Limitations Forms and BOP-2201 Worker Protection and Investment Forms along with all technical specifications and drawings. The contract term runs from the effective date of execution and Commonwealth approval through June 30, 2026, with requested delivery dates to be mutually agreed upon at time of award. Evaluation will be conducted on a lowest responsive and responsible contractor basis, with the Commonwealth reserving the right to award by individual item or total bid basis, whichever proves more advantageous.

The procurement is subject to Pennsylvania's Reciprocal Limitations Act, which establishes state preference rules for bidders residing in Pennsylvania and for supplies manufactured or produced within the Commonwealth, with preference percentages ranging from 1 to 15 percent depending on state of origin and product category; New Jersey bidders are excluded from awards on procurement contracts restricted to certified small businesses. All interested vendors must be registered with the PA Supplier Portal prior to bid submission and are responsible for monitoring eMarketplace for any change notices that become incorporated into the solicitation. Contractors awarded this contract must comply with Pennsylvania's Enhanced Minimum Wage provisions (currently $15.00 per hour with annual adjustments), maintain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability ($500,000 per person/$2,000,000 per occurrence), Professional Liability ($2,000,000), Cyber Liability ($3,000,000), and Comprehensive Crime Insurance ($5,000,000), and provide background checks for all employees accessing Commonwealth facilities or data. Payment will be processed through Automated Clearing House (ACH) transfer with invoices due within 10 business days of completed service, with targeted payment within 30 days of proper invoice receipt. No specific budget or award value is listed in the solicitation documents, and pricing must include all labor, materials, equipment, tools, insurance, delivery fees, and all items necessary for project completion on an all-inclusive unit pricing basis.