Statement of Work SCI Smithfield Microsearch.pdf

Statement of Work Microsearch Human Presence Detection System

Pennsylvania Department of Corrections - SCI Smithfield

I. SCOPE OF WORK

The Commonwealth of Pennsylvania, Department of Corrections, requires a vendor to provide a Human Presence Detection System at:

SCI Smithfield 1120 Pike Street Huntingdon, PA 16652

II. ISSUING OFFICER

Questions regarding the bid should be directed towards Janelle Kelly at janekelly@pa.gov.

III. CONTRACT REQUIREMENTS

Vendor will provide the following to SCI Smithfield:

One Each – MicroSearch G4.0 Semi-Rugged Standard Wireless Combination System to include the following:

This is a no substitution product/Must provide this product type only

(1) MicroSearch G4.0 Laptop with latest MS Software

(1) MicroSearch G4.0 Control Box

(3) MicroSearch Wireless Vehicle Sensor (includes 1 spare)

(2) MicroSearch Wireless Ground Sensor (includes 1 spare)

(4) MicroSearch 3’ Receiver Cable (includes 1 spare)

(2) MicroSearch Wireless Receiver

(1) MicroSearch G4.0 User Manual

(1) MS Custom Transit Case

One Each – MicroSearch Maintenance and Service Support for one year

All products must meet security requirements of the Department of Corrections (DOC). The DOC reserves the right to allow companies to adapt their package to meet the DOC’s security requirements before an award is generated. Product approval may be made contingent upon packaging changes. If, after award, the DOC determines that a product poses a security threat, the DOC with either cancel the award or that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product of the same price.

IV. CONTRACT TERM

The term of the Contract shall commence of the EƯective Date (as defined below) and shall end on the Expiration Date identified on the Contract or June 30, 2026 and is subject to other provisions of the Contract.

The EƯective Date shall be: a) the EƯective Date printed on the Contract after the Contract has been fully executed by the Contractor and the Commonwealth (signed and approved as required by Commonwealth contracting procedures) or b) the “valid from” date printed on the contract, whichever is later.

V. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected. All items will be delivered F.O.B Destination. The awarded supplier is responsible for any shipping or delivery costs.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

VI. BID RESULTS

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the Department of General Services’ eMarketplace website (http://www.emarketplace.state.pa.us/). Tabulations are for information only and do NOT constitute actual award/execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

VII. INVOICING

Contractors must follow the following invoicing requirements:

Accurately bill the Commonwealth for actual services rendered on all invoices.

Submit invoice to appropriate resource account within 10 business days of completed service.

Comply with Commonwealth/Department of Correction’s practices for supplier payment.s

The awarded supplier should submit all invoices, as outlined by the Pennsylvania OƯice of the Budget, as a PDF file to 69180@pa.gov. The following link will provide more information regarding the OƯice of the Budget’s invoicing requirements and resources: https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx