School Data Migration

Solicitation # 201202510001
Posted 6/25/25, 1:00 AM
No Updates
Due 7/30/25, 12:00 PM
Source
No public source available
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The North Dakota Department of Public Instruction (NDDPI) has released Request for Proposal (RFP) number 201-2025-1000-1 for a comprehensive School Data Migration project spanning the state, with a specific focus on Burleigh County. The procurement seeks professional services to extract data from existing PowerSchool and TieNet instances and migrate those datasets into a new Infinite Campus student information system across 167 school districts, 400 schools, 17 Career and Technology Centers, 6 Regional Education Associations, 31 Special Education Units, and 2 state institutions. Key deliverables include coordinating stakeholder meetings, performing data analysis, exporting data from existing systems, cleaning data with assistance from EduTech and school staff, preparing upload files based on Infinite Campus templates, reporting migration status, confirming data transfer accuracy, and making necessary corrections. The RFP evaluation will use a 100-point scale, with 80 points allocated to the technical proposal (covering professional services, project management, contract deliverables, and vendor experience) and 20 points for the cost proposal. Critical dates include a proposal submission deadline of July 30, 2025, potential vendor interviews on August 6-7, 2025, and a proposed contract start date of August 14, 2025. Proposals exceeding $250,000 will be automatically rejected.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The technical environment involves centrally located PowerSchool servers hosted by the Information Technology Department (ITD) in Bismarck, utilizing a Windows-based desktop infrastructure. While no incumbent vendors are specifically identified, the solicitation indicates that a seven-person support team within the ITD-EduTech department will assist the awarded vendor, though they will not perform direct data extraction or cleansing. Vendors may choose to either assist local education agencies with data extraction and cleansing or perform these activities directly. The cost proposal document suggests flexible pricing, with current deliverables showing zero-dollar amounts and provisions for value-added features at an hourly professional services rate. Although the exact contract value is not definitively stated, the RFP includes provisions for potential contract extensions up to twelve additional months, with payment to be made within 45 calendar days after receipt of an approved invoice, subject to a yet-to-be-specified total contractual amount.

Generated 6/26/25, 10:41 PM