Schaghticoke Middle School Gym Audio/Video Upgrades

New Milford Public Schools is requesting proposals for design, equipment, and installation of audio and video upgrades to the gymnasium at Schaghticoke Middle School, with proposals due October 23, 2026, at 1:00 p.m. and a mandatory walkthrough on October 7 at 2:30 p.m.

The scope includes a short-throw laser projector (minimum 100 inches), a sound system with four or more wall speakers, a presentation control system with touchscreen interface, and updated audio ports (XLR, USB, HDMI). The District will provide a small form factor computer for projector integration. Design and specifications must be completed within 30 days of award. Installation requires lift rental to access ceiling areas and floor protection for the gymnasium's waxed floors. All proposals must remain valid for 90 calendar days from submission.

Pricing must be itemized by component with all contingencies and profit included, exclude federal, state, and local taxes, and contain no truck or fuel charges. Substitutions are prohibited for brand-name, specialty, or discontinued items. The District does not guarantee purchase of all listed items and reserves the right to reject any or all proposals, negotiate terms, and award on factors beyond lowest cost.

The awardee must carry General Liability Insurance of $1 million per occurrence / $2 million aggregate, Worker's Compensation at statutory limits with $500,000 Employer's Liability, and Property Damage Insurance of $1 million. A one-year warranty on workmanship and equipment is required, with manufacturer warranties transferred to the District upon completion. All work must comply with state and local codes and permits obtained at the contractor's expense. The contract is contingent upon funding availability.

Questions are due October 16 at 12:00 p.m. The primary contact is Jane Cornelis at 860-354-8726 or cornelisj@newmilfordps.org. No estimated contract value is stated.