SCC DATA MANAGEMENT SYSTEM

Spartanburg Community College (SCC) is seeking a comprehensive cloud-based Data Management System through a Request for Proposal (RFP) issued by the State Fiscal Accountability Authority. The procurement aims to centralize data collection and reporting from multiple existing systems including Ellucian Colleague, Ellucian Recruit, D2L Brightspace, Watermark, Handshake, and Ad Astra. The system must enable executive-level decision-making through predictive analytics and comparative analysis, with requirements including Microsoft Azure AD authentication, single sign-on capabilities, and the ability for end users to create analytics without programming assistance. Key deliverables include a solution that supports data import feeds, web accessibility compliance with Section 508 and WCAG 2.0 standards, and comprehensive support featuring unlimited contacts, a knowledge base, and community forum. Vendors must demonstrate three years of experience implementing the product in higher education environments and provide post-implementation support for approximately one year. Critical submission deadlines include questions due by May 27, 2022 at 3:00 PM EST, an optional virtual pre-proposal conference on May 27, 2022 at 10:00 AM EST, and sealed electronic proposals due by June 16, 2022 at 11:00 AM EST. Award evaluation will be based on technical proposal quality, experience and qualifications, business proposal comprehensiveness, and demonstration quality.

No specific set-aside percentages or disadvantaged enterprise requirements were identified in the solicitation. The current technology environment includes approximately 85 reports and 15 dashboards, with up to 100 dashboard and report consumers and fewer than 10 power users. The college is transitioning toward Power BI as its preferred analytics platform and currently uses Azure for Active Directory, Multi-Factor Authentication, and Advanced Threat Protection services. The contract will have an initial one-year term beginning August 10, 2022, with four optional one-year renewals, creating a potential maximum contract duration of five years ending August 9, 2027. Vendors must ensure all government information remains the property of the college, and contractor personnel and data must remain within the continental United States. While no specific budget range was publicly disclosed, the business proposal must provide comprehensive pricing for system licensing, implementation costs, additional training, and support services. The award will be made to the highest ranked responsive and responsible offeror, with the Notice of Award anticipated to be posted on the state procurement website.