Amendment One.docx

SAP

State of South Carolina

Amendment One (Only items highlighted or Q&A are subject to additional questions)

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400023011 6/3/2022 Beth Marsh, CPPB, NIGP-CPP 803-737-0983 emarsh@mmo.sc.gov SFAA, Div. of Procurement Services, ITMO 1201 Main Street, Suite 601 Columbia SC 29201

DESCRIPTION: Data Management System

USING GOVERNMENTAL UNIT: Spartanburg Community College

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 6/16/2022 6/20/2022 at 11:00 am EST (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 6/8/2022 at 3:00 pm EST (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Electronic Technical Proposal, One (1) Electronic Business Proposal, One (1) Electronic Redacted Copy of Technical Proposal marked "Redacted", One (1) Electronic Redacted Copy of Business Proposal marked "Redacted", (See “Submitting Redacted Offers” provision Section IV, “Submitting Confidential Information” Section II.A., & “Electronic Copies-Required Media and Format” provision Section II. B.) Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Virtual Non-Mandatory Pre-Proposal DATE & TIME: 5/27/2022 10:00 am est

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Email Jmbrown@mmo.sc.gov to receive log-in instructions at least 24 hours prior to conference.

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, e (5)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, e (5)

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION- AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

A new Procurement Manager has been assigned. The information is located on Cover Page One on the top right side. Any correspondence should be directed to them at emarsh@mmo.sc.gov .

Questions & Answers

1. You mentioned the college is making moves toward Power BI as a replacement. Are you open to other analytics tools? SCC is moving to Power BI, so it would be our preference, but we are willing to look at and discuss other options.

1. If so, how many users will be consuming the dashboards / reports? Up to 100.

1. If so, how many users will be power users building dashboards? Less than 10.

1. Will you need to embed any interactive reports into your website or other applications? We would like the option.

1. Would you prefer the solution hosted in AWS or Azure? We score AWS and Azure equally, but our experience to date is only with Azure. We use Azure currently for our AD services, MFA, Active Threat Protection (ATP).

1. How many dashboards and reports do you plan to build? Estimate is fine. We currently have approximately 85 reports and 15 dashboards pages. That would be the minimum.

1. Your requirements call out periodic refresh of data. Is that near real time, daily or weekly refreshes? Once a day refresh (overnight).

1. Do you require row level / column level security across multiple data sets? We require row level security but would entertain both.

1. What technology are you leverage for Data Science insights? R studio or Jupiter notebooks? Neither currently.

1. Do you prefer on demand training or class-based training? Initial training is preferred to be Class- Based Training (Remote web based), post periodic training is preferred to be on demand.

1. Can you provide the # of data Tables? Columns? Rows? This information is not available at this time.

1. Can SCC clarify whether it is acceptable to submit all proposal documents via SCEIS or whether USB drives with proposal documents are required to be sent to SCC in addition to submitting via SCEIS? As stated in the RFP, you must do both.

1. In IV. Information for Offerors to Submit, it is noted that our “offer should include all other information and documents requested in this part and in parts II.B. Special Instructions…” Do firms need to copy each of the items within II.B. special instructions into their RFP responses and address each individually or can firms simply include a statement acknowledge and agreeing to all statements in II.B.? Signing Cover page one will affirm your compliance with all aspects of the RFP.

1. Are vendors required to complete SERVICE PROVIDER SECURITY ASSESSMENT QUESTIONNAIRE - REQUIRED (FEB 2015)? It doesn’t appear there is an attachment associated with this request. If this is required, can SCC share this attachment? Yes, the form is required. It is located at the end of the RFP document listed as Attachment A.

1. Has SCC identified a budget for this initiative, and if so, is it possible to share? Is there a price above which proposals would not be accepted? This information is not publicly available.

1. Can SCC please provide the decision timeline for this RFP? Please see cover page one for this information.

1. Is there an incumbent providing similar services to your institution? If yes, then please name the incumbent. If yes, then can you describe why you are proceeding with an RFP to procure services? Are there different / new services you’d like a new vendor to provide? There is currently not an incumbent supplier for these services.

1. Which institutional department(s) is/are funding this project? Can SCC share who will be on the evaluation committee for this RFP? This information is not publicly available.

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