Scanning & Digital Imaging Services

The City of Waycross, Georgia is issuing a Request for Proposal (RFP) for Off-Site Document Scanning and Indexing Services. The objective of this procurement is to acquire services to convert the city's existing hardcopy files and records into an electronic format, enabling greater accessibility for both city staff and the general public. The vendor must provide secure facilities, bonded courier services, and detailed processes for document preparation, scanning, indexing, and quality control. Pricing must include all costs, with no additional charges allowed. The initial contract term is one year, with options to renew for up to three additional years. The RFP has been subject to multiple addenda, with the most recent extending the proposal due date to April 29, 2024, at 10:00 AM.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. The city reserves the right to reject any proposals that do not meet the stated requirements. The solicitation documents do not provide information on incumbent vendors, current contractors, or budget ranges for this procurement.