Sand for Snow and Ice Control

The Town of Plainfield, Connecticut is requesting sealed bids for the supply and delivery of up to 5,000 cubic yards of sand for snow and ice control during the 2026-2027 winter season, with bids due October 20, 2026 at 2:00 p.m. Award will be price-oriented, granted to the lowest responsive delivered price per cubic yard from a responsible bidder whose material meets specifications and who can provide periodic deliveries throughout the contract term.

The sand must consist of clean, hard, durable, uncoated particles of quartz or other rock, meeting specified gradation requirements with no more than five percent material finer than the No. 200 sieve. Material will be ordered periodically as needed and delivered to the Town maintenance garage at 1 Unity Road, Plainfield, Connecticut. Delivered unit price must include transportation and unloading. All prices must remain firm through June 30, 2027, unless the bid proposes an alternative firm-price period accepted in writing by the Town.

The contract term extends through June 30, 2027. Bids may not be withdrawn for sixty days after opening. Delivery terms are Free On Board Destination, with payment terms to be specified by the vendor. A short-load penalty applies if a truck is short-loaded by more than one cubic yard, calculated as the unit price multiplied by cubic yards short multiplied by three, plus ten percent.

The Town is exempt from sales and federal excise taxes. Award is subject to available appropriations with no minimum quantity guaranteed. The Town reserves the right to reject any or all bids, waive nonmaterial informalities, and conduct material inspections and testing before or after delivery. Sealed bids must be received by the Finance Director at Plainfield Town Hall, 8 Community Avenue, and will be opened and read publicly at that location. Bid packages and addenda are available at www.plainfieldct.org. Questions may be directed to Lisa Madden, Finance Director, at 860-230-3005 or lmadden@plainfieldct.org.