Rooftop Vent Services

The Missouri Department of Social Services, Division of Finance and Administrative Services, is requesting bids for rooftop vent services at the Truman Building (Harry's Place Cafeteria), 301 West High Street, Jefferson City, Missouri, under IFB with bids due August 3, 2026 at 2:00 p.m. through MissouriBUYS. A five-to-fifteen point preference applies to vendors utilizing organizations for the blind or sheltered workshops at a minimum commitment of 2% or $5,000 of total contract value, whichever is greater; a three-point preference is available for certified Missouri service-disabled veteran business enterprises.

The scope comprises an annual October complete service (inspection, washing, and replacement of rooftop vent filters on the 6th floor) and an annual April inspection and filter service, plus authorized individual filter replacements outside the October cycle. Services must be performed on Saturdays with Department coordination and require crane or similar lifting equipment. The contractor must supply nine 24" x 24" x 2" washable filters, nine 24" x 24" x 2" disposable pleated filters, nine 24" x 24" x 15" disposable bag filters, and thirty-six deep-pleated media air cleaner filters (CHM or equivalent). All labor, equipment, and materials are included in pricing. The contractor is responsible for liability, damage, trash removal, and HIPAA Business Associate compliance, along with E-Verify enrollment, debarment certification, and nondiscrimination provisions.

The contract period runs December 1, 2026 through November 30, 2027, with four optional one-year renewal periods. Pricing is firm and fixed for the October service and April inspection, with separate unit rates for individual replacements. Cost evaluation considers the lowest responsive bid across the original contract period and all renewal periods combined. A current contract (DSS24002001) exists for these services. The contract is non-exclusive and non-guaranteed regarding volume or dollars expended. Funding is subject to annual Missouri General Assembly appropriation; the Department reserves termination rights without penalty if funds are not appropriated. Monthly invoices are due by the last day of the month following service, with Department payment within forty-five calendar days of receipt and approval.