Roofing Preventive Maintenance and Repair Service

Hudson Valley Community College (HVCC) is requesting sealed bids for roofing preventive maintenance and repair services across its 110-acre Troy, New York campus, with bids due July 27, 2026 at 2:00 p.m. The contract term runs from September 1, 2026 through August 31, 2029, with two optional one-year renewal periods through August 31, 2031.

The scope covers routine inspection and maintenance of four roofing system types (EPDM, TPO, PVC, and Metal), membrane and flashing repairs, leak response, equipment flashing maintenance, and drain and gutter cleaning across 39 campus buildings totaling approximately 769,594 square feet of roof area. The contractor must maintain a business location within 50 miles of the Troy campus, provide 24/7 availability with a dedicated contact person, self-perform all work without subcontracting unless prior written consent is granted, and comply with New York State prevailing wage requirements under Labor Law Section 220 and prevailing wage schedule 2026015785.

Pricing must cover hourly charges for standard technicians and foremen (straight time, overtime, and holiday work), travel costs, truck charges, and material costs expressed as a discount or markup percentage off manufacturer's suggested retail price. Bidders must submit pricing for all three contract years on the official bid form.

Mandatory requirements include a signed Statement of Non-Collusion, Certificate of Insurance naming HVCC, Rensselaer County, and the State University of New York as additional insureds, educational institution references, and the bid manager's signature. Contractors must carry comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, plus workers' compensation insurance in compliance with New York State statutory requirements. All insurance carriers must be authorized to do business in New York and rated A- or better by A.M. Best. Bids will be awarded to the lowest responsible bidder. The successful bidder will be notified within 30 working days after bid opening, scheduled for 2:15 p.m. on July 27, 2026. Bids may be submitted electronically through Bonfire, in person, or by mail to Tabitha D'Attilio, Director of Procurement, HVCC Administration Building, Troy.