Roadway area light poles

The City of Rochester has issued an Invitation to Bid (ITB No. 523740) for establishing a term contract for Roadway and Area Lighting Metal Poles within Monroe County, New York. The procurement seeks to acquire various metal poles including steel and aluminum types with specific mounting heights of 20', 25', and 30', along with transformer base poles, decorative round tapered poles, and trail poles. Bidders must provide comprehensive unit pricing for pole types, optional features, and accessories, with the City reserving the right to make multiple awards based on lowest best value offers. The solicitation requires all products to be new, unused, and meeting precise technical specifications. Key procurement dates include a pre-bid conference on September 11, 2025, and bid submissions due on September 18, 2025, with an initial contract term running from award date until October 31, 2026. The City anticipates purchasing poles through term or one-time buy purchase orders, with an expected delivery timeline of 30 days after order receipt.

The solicitation includes a notable 5% price advantage for New York State certified Minority and Women-owned Business Enterprises (MWBE), which provides a competitive incentive for diverse business participation. While no specific incumbent vendors are listed, the procurement allows for potential contract extensions up to three additional one-year periods. There are no guaranteed minimum order quantities, giving the City flexibility in purchasing. The bid does not specify a precise budget range or total contract value, instead focusing on unit pricing and potential future purchasing needs. Successful bidders must demonstrate capability to provide high-quality metal poles meeting the City's detailed technical requirements, with the understanding that product orders may vary based on infrastructure needs. The procurement appears designed to establish a flexible, responsive supply arrangement for municipal lighting infrastructure replacement and expansion.