523740 ROADWAY AREA LIGHT POLES.pdf

Phone: 585.428.7041 Fax: 585.428.6038 TTY: 585.428.6054 EEO/ADA Employer

Bureau of Purchasing City Hall Room 105 A, 30 Church Street Rochester, New York 14614-1290 www.cityofrochester.gov

PRINTED NAME OF BIDDER

ROADWAY AREA LIGHT POLES

Invitation to Bid No. 523740 Issued: September 2, 2025

PURCHASING BUREAU CONTACT: Antoinette Downing, Purchaser, 585-428-7389

BID CLOSING DATE:Thursday, September 18, 2025 at 11:00 A.M.

To Join Meeting:https://cityofrochester.zoom.us/j/8926058590 Meeting ID: 892 605 8590 Passcode: 979673

Sealed Bids are to be submitted in hard copy to the Office of the Director of Purchasing, City Hall Room 105A, Rochester, NY 14614, prior to the closing date and time, after which all bids properly received will be opened, read and recorded. If specified herein, you may submit your sealed bid electronically through BidNet prior to the closing date and time. Only submit one bid - either in hard copy or electronically (if permitted).

This Invitation to Bid includes the Terms and Conditions specified herein, the Proposal, the attached General Conditions and Instructions to Bidders, and any addenda and other documents and/or specifications incorporated by reference herein.

PRE-BID CONFERENCE: Thursday September 11, 2025 at 11:00 A.M.

To Join Meeting:https://cityofrochester.zoom.us/j/8926058590

CONTRACT CHARACTERISTICS

(For definitions or explanations, see General Conditions)

Type of Contract: TERM CONTRACT

Bid Deposit Requirement: NONE

Performance Security Requirement: NONE

Insurance Requirement: NONE

Samples Requirement: YES

Descriptive Literature/Technical Data Requirement: UPON REQUEST

BIDDERS: Please note that prices, company identification and authorized signature are to be entered on the Proposal which appears at the end of the specifications.

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1. SCOPE

It is the intent of the City of Rochester to establish a contract for Roadway and Area Lighting Metal Poles.

2. SPECIFICATIONS

See Appendix A & B – Specifications Appendix C – Drawings

3. CONTRACT TERM

3.1 It is the intention of the City to enter into a contract for a term of approximately one (1) year, commencing upon the date of contract award and ending on October 31, 2026.

3.2 The City may extend the contract under the same terms and conditions up to three (3) additional years in periods of one (1) year or less, provided such extension is mutually agreeable.

4. PRE-BID CONFERENCE

A PRE-BID CONFERENCE WILL BE HELD:

Thursday September 11, 2025 at 11:00 A.M.

To Join Meeting:https://cityofrochester.zoom.us/j/8926058590

5. METHOD OF AWARD

5.1 The City intends to award a contract to the responsive and responsible bidder(s) whose bid is the lowest best value offer to the City on the basis of Total Bid Price. Bidders must enter pricing on all items to be considered for award. The City reserves the right to make multiple awards.

5.2 For purposes of this bid, if one or more bids are submitted by a business certified as an MWBE business by New York State on the date of the bid, the MWBE bidder(s) shall receive a five percent (5%) price advantage over non-MWBE bidders pursuant to Section 8 of Ordinance No. 2018-54. The lowest Best Value Offer shall be defined as the lowest bid after adjusting for any MWBE price advantage. For example, if three bids are received, one for $100.00, one for $103.00, and one by an MWBE business for $105.00., the lowest Best Value Offer would be the bid submitted by the MWBE business for $105.00, the lowest Best Value Offer would be the bid for $100.00. If award of the contract is based upon award by total bid, or by group, or by item, the City reserves the right to determine its lowest Best Value Offer based upon total bid, group and per item prices offered.

5.3 The City prefers to make a single award on the basis of the Total Bid

Price for all groups. However, the City reserves the right to award on an item-by-item or group basis if doing so results in lower costs after factoring in the costs of making multiple awards.

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5.4 The City reserves the right to determine whether items offered among bidders are comparable, in order to develop a fair apples-to-apples comparison of bids and to identify which bid comes closest to meeting the City’s requirements as specified herein.

6 DELIVERY

6.1 Delivery shall be FOB destination within the City of Rochester.

6.2 The City of Rochester requires delivery within thirty (30) days after receipt of order (A.R.O.). The unit(s) shall remain the property of the bidder until accepted by the City of Rochester. Upon delivery, the unit(s) shall be thoroughly tested in operation of the unit as a whole. The Contractor shall make, at its own expense, any adjustments or alterations that may be required by the City as a result of the operation test.

6.3 Each bidder is required to list on the Proposal the maximum number of days

A.R.O. by which delivery will be made. The City reserves the right to reject any bid where the proposed delivery time is not acceptable to the City.

6.4 There shall be a minimum of eight (8) inches of spacing from the bottom of each pole bundle to the underlying surface. Each style/size of pole shall be strapped bundled together with dunnage attached in the middle and both ends. The height of each bundle shall not exceed six (6) foot. The width of each bundle shall not exceed eight (8) foot. The length of each bundle shall not exceed the length of the largest pole within the bundle. Preferred dimension is width four (4) foot by height six (6) foot. Each bundle shall not exceed six thousand (6,000) pounds.

7 QUANTITIES

7.1 The quantities shown on the Proposal pages are annual estimates only and are based on anticipated usage. This contract shall not obligate the City to purchase these items. The contract will be for the actual quantities ordered during the contract term.

7.2 The City does not anticipate placing orders with a dollar value of less than

$1,000.00, although it may choose to do so at the prices bid if required to meet its needs.

7.3 For items where the estimated usage is one or undetermined, the estimated quantity is indicated as "1".

7.4 The City is only obligated to purchase, and the Contractor should only deliver, items ordered on a City of Rochester Purchase Order.

8 NON-SPECIFIED ITEMS

8.1 The City reserves the right to negotiate prices with and order from the contractor, non-specified parts or services that are comparable to and/or complement the parts or services specified herein.

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8.2 Prior to any order or purchase, the contractor will be required to submit a written quote to the Office of the Director of Purchasing for authorization and/or approval. Approved items will be added to the contract.

8.3 Items supplied or services rendered without the prior consent of the Director of

Purchasing will not be paid for by the City.

9 QUALIFICATION OF BIDDER

9.1 Bids will be considered only from light pole manufacturers or their authorized dealers. Any dealer may be required to submit proof from the manufacturer that the dealer is authorized.

9.2 The City of Rochester reserves the right to inspect the bidder's facilities

9.2.1 In the event a bid is submitted by other than the manufacturer, a certificate executed by the manufacturer may be required stating that the bidder is an authorized agent, dealer or distributor of the manufacturer, and the item(s) offered is completely in compliance with the specifications of the proposal and will be available during the life of the contract.

9.3 The City reserves the right to require a bidder to submit a completed confidential questionnaire provided by the City and/or other information necessary to demonstrate the bidder’s ability to meet the requirements of this contract. The City reserves the right to use the information provided to determine whether or not, in its sole discretion, a bidder is capable of meeting the requirements of this contract, and to reject any bidder who is not so capable.

10 SAMPLES

10.1 The apparent low bidder who proposes to supply poles in this bid document must supply a three (3) foot sample pole of one steel and one aluminum for inspection to support the requirements outlined in Section “Specifications.” Failure of the sample to meet specifications shall be cause for rejection of the bid.

10.2 The responsibility of insuring that a proper pole samples are approved prior to the bid award rests entirely with each bidder. Failure to provide a pole samples as specified shall result in rejection of the bid. Pole samples must be provided to the facility noted below, no later than ten (10) days after request for sample materials by the City of Rochester.

10.3 The samples will be used to base all orders during the life of the contract. Identical finishes, color, metal composition, etc. will be expected from the final products.

10.4 The sample poles must be delivered to the City of Rochester’s Water Bureau Stockroom. Send pole sample to:

Water Bureau Stockroom

401 Dewey Avenue Attn: Abebe Woldemariam Rochester, NY 14613

(585) 428-7170

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Any and all costs associated with samples for this bid shall be borne by the bidder.

The City will not pay for the sample pole, or any delivery costs.

11 DESCRIPTIVE LITERATURE AND TECHNICAL DATA

11.1 Detailed specifications describing the item bidder proposes to furnish must be submitted with bid. The bidder must point out in detail where any item proposed differs from the item called for in these specifications.

11.2 The City of Rochester reserves the right to consider whether, in its sole judgment, a substitute meets the requirements of this specification, and to reject any bid where the substitute is not an acceptable equivalent.

12 INSPECTION

12.1 The final inspection of items shall be made within two (2) months upon receipt of these items by the City of Rochester, or its representative.

12.2 Should the items to be furnished under this contract be found defective, fail in any way to meet the terms of the contract or fail to meet any of the specifications, they will be rejected. If ten (10) percent or more of the items are found with issues, then the entire shipment shall be rejected. Any rejected items will be replaced with those that comply with the specifications at the expense of the contractor.

12.3 If the items called for in the specifications are delivered and fail to meet specifications in any respect, the Contractor will be notified and will arrange for their removal from the City of Rochester property at no expense to the City of Rochester. If the Contractor fails to remove the items which do not meet specifications, the City will arrange to have the items removed and any expense connected therewith will be the responsibility of the contractor.

13 REQUEST FOR PRICE CHANGE

13.1 Prices bid for the specified items shall remain firm for the original term.

13.2 Requests for price increases to take effect during a contract extension must be submitted with the offer to extend or earlier. A price increase may be considered under the following conditions:

13.2.1 Written notification from the Manufacturer to the Contractor stating there will be a price increase and the amount.

13.2.2 Written notification from the Contractor to the City of Rochester Director of

Purchasing requesting a price increase and accompanied by the Manufacturer’s letter.

13.2.3 The decision to grant a price increase during the extension period will rest solely with the Director of Purchasing.

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14 PAYMENT OR ACCEPTANCE NOT CONCLUSIVE

14.1 No payment made under the contract shall be conclusive evidence of performance of the contract, either wholly or in part, and no payment made for the delivery of the item(s) in whole or in part shall be construed as an acceptance of defective work or improper materials, nor relieve the contractor from making good the defects.

14.2 The final acceptance shall not be binding upon the City of Rochester nor conclusive, should it subsequently develop that the contractor had furnished inferior item(s) or had departed from the specifications and/or the terms of the contract. Should such a condition become evident, the City of Rochester shall have the right, notwithstanding final acceptance and payment, to cause the item(s) to be properly furnished in accordance with the specifications at the cost and expense of the contractor, or his Surety, if any.

15 GUARANTEES AND WARRANTIES

15.1 Contractor must guarantee the items against cracking, coating failure and structural defects for a period of two (2) years from the date of final acceptance.

15.2 The Contractor shall provide this guarantee for the above specified periods from date of final acceptance and the Contractor will, at his own expense and without any cost to the City of Rochester, replace all items defective in design, material or workmanship or due to non-compliance with these specifications.

15.3 The Contractor shall submit a copy of the manufacturer's standard factory warranty policy within five (5) days of request by the City.

15.4 Any warranty offered by the manufacturer which exceeds the guarantees in 15.1 and 15.2 shall be deemed to be incorporated in this contract.

16 BIDDER IDENTIFICATION DOCUMENTS

Bidder must submit along with Proposal Page, the bidder’s W-9 Form.

17 CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT

17.1 The contract resulting from this bid shall be subject to the requirements of the Iran Divestment Act of 2012 (the “Act”), Chapter 1 of the 2012 Laws of New York, State Finance Law (SFL) § 165-a and New York General Municipal Law § 103-g both effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) is responsible for developing a list of “persons” who are engaged in “investment activities in Iran” (both are defined terms in the law) (the “Prohibited Entities List”).

The Prohibited Entities List as required by SFL § 165-a (3) (b) is found on the OGS web site at http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf.

17.2 CERTIFICATION. “By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf

523740 6 on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the State Finance Law.”

17.3 Any bidder/contractor seeking to renew or extend this contract or assume the responsibility of the contract awarded in response to this bid solicitation must certify at the time the contract is renewed, extended or assigned that it is not included on the Prohibited Entities List.

17.4 During the term of the contract or any extension, should the City receive information that the contractor is in violation of the above-referenced certification, the City will offer the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then the City shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the contractor in default.

17.5 The City reserves the right to reject any bid or request for assignment for a bidder/contractor that appears on the Prohibited Entities List prior to the award of a contract and to pursue a responsibility review with respect to any bidder/contractor that is awarded a contract and subsequently appears on the Prohibited Entities List.

18 SUBMITTAL OF BIDS

18.1 Bid proposals for this bid should be submitted in a marked sealed envelope, to include a signed original hard copy of the Proposal, bid specifications, addenda and any support documentation required, delivered to and received by the Director of Purchasing at the Bureau of Purchasing, Room 105-A, City Hall, Rochester, New York 14614 by the closing date and time specified in the Invitation to Bid or any addenda, after which all bids properly received will be opened, read and recorded via Zoom you may join the meeting in real time.

18.2 For this bid, instead of submitting a hard copy per Section 18.1, bid proposals may be submitted by the bidder as an electronic submission through BidNet as a .pdf of the signed original hard copy of the Proposal, cover page, bid specifications, addenda and any support documentation required. Electronic bid proposals are date time and stamped by BidNet. Bids stamped after the bid closing date and time will not be read by the City of Rochester. The City reserves the right to declare any bid non-responsive that is submitted electronically without fully meeting the requirements of the Invitation to Bid. By submitting a bid electronically, a bidder agrees and accepts that a notification of award and/or City purchase order will create a legally binding contract between the City and the bidder as if the bidder had submitted a signed original of the bid.

18.3 Bids submitted either in hard copy or electronically on BidNet must include the entire Invitation to Bid, which includes the cover page, bid specifications, addenda and any support documentation required, as well as the Proposal. The City reserves the right to reject any bids submitted in hard copy or electronically that do not include all of these documents.

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18.4 Bidders should not submit two bids. Submit a bid either in hard copy per Section

18.1 or electronically per Section 18.2. The City reserves the right to reject any and all bids if multiple bids are received from one bidder.

18.5 ALL BIDS WILL BE OPENED VIA ZOOM

Thursday, September 18, 2025 at 11:00 A.M.

To Join Meeting: https://cityofrochester.zoom.us/j/8926058590 Meeting ID: 892 605 8590

19 NON-COLLUSIVE BIDDING CERTIFICATION

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

19.1 The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor.

19.2 Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed prior to the opening, directly or indirectly, to any other bidder or to any competitor.

19.3 No attempt has been or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

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PROPOSAL

The undersigned bidder hereby agrees to furnish the goods or services specified, and to otherwise fully meet all terms, conditions, and specifications contained in this Invitation to Bid without exception unless exceptions are clearly noted in this proposal. Signature must be that of the bidder or of an employee or agent authorized to sign on behalf of the bidder.

UNIT EST.

ITEM DESCRIPTION PRICE QTY. TOTAL

1A. Steel, 20' MH w/6' luminaire arm, Powder Coated Black, Galvanized 4" x 6.5" handhole, 10 to 11" B.C. w/o Anchor Bolt Set ___________x 10 = $__________

OPTIONS +ADD -DEDUCT

1. Single w/non-standard color _______ ________

2. Single w/galvanizing only _______ ________

3. Single w/3' luminaire arm _______ ________

4. Single w/4' luminaire arm _______ ________

5. Twin w/galvanizing only _______ ________

6. Twin w/standard color _______ ________

7. Twin w/non-standard color _______ ________

8. Twin w/3' luminaire arms _______ ________

Authorized Signature Typed Name and Title of Authorized Signer

Typed Name of Company (Continued through Page 18)

Example: The computation for Total Cost = Unit Price X Quantity. Do not include the options for +ADD or -DEDUCT in the total cost.

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1B. Aluminum, 20' MH w/6' luminaire arm, Powder Coated Black

10 to 11" B.C. w/o Anchor Bolt Set ___________x 10 = $__________

2. Single w/aluminum only _______ ________

5. Twin w/aluminum only _______ ________

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1C. Steel, 25' MH w/6' luminaire arm, Powder Coated Black, Galvanized

10 to 11" B.C. w/o Anchor Bolt Set ___________x 25 = $__________

2. Single w/galvanizing only _______ ________

5. Twin w/galvanizing only _______ ________

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1D. Aluminum, 25' MH w/6' luminaire arm, Powder Coated Black

10 to 11" B.C. w/o Anchor Bolt Set ___________x 25 = $__________

2. Single w/aluminum only _______ ________

5. Twin w/aluminum only _______ ________

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1E. Steel, 30' MH w/6' luminaire arm, Powder Coated Black, Galvanized, 11" to 13” B.C. w/o Anchor Bolt Set __________x 75 = $______________

1. Single w/non-standard color _______ _______

2. Single w/galvanizing only _______ _______

3. Single w/8' luminaire arm _______ _______

4. Single w/10' luminaire arm _______ _______

5. Single w/12' luminaire arm _______ _______

6. Single w/14' luminaire arm _______ _______

7. Single Shaft Only _______ _______ (no arm, includes Handhole cover and Pole Top Cap)

8. Twin w/galvanizing only _______ _______

9. Twin w/standard color _______ _______

10. Twin w/non-standard color _______ _______

11. Twin Shaft Only _______ _______

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1F. Aluminum, 30' MH w/6' luminaire arm, Powder Coated Black, 11" to 13” B.C. w/o Anchor Bolt Set __________x 50 = $______________

1. Single w/non-standard color _______ _______

2. Single w/aluminum only _______ _______

3. Single w/8' luminaire arm _______ _______

4. Single w/10' luminaire arm _______ _______

5. Single w/12' luminaire arm _______ _______

6. Single w/14' luminaire arm _______ _______

7. Single Shaft Only _______ _______

8. Twin w/aluminum only _______ _______

9. Twin w/standard color _______ _______

10. Twin w/non-standard color _______ _______

11. Twin Shaft Only _______ _______

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2. TWIN ARM TAPERED ALUMINUM $___________ x 10 = $_______________

TRANSFORMER BASE POLES

3A. DECORATIVE ROUND TAPERED

STEEL POLE $___________ x 10 = $_______________

3B. DECORATIVE ROUND TAPERED

ALUMINUM POLE $___________ x 10 = $_______________

4A. TRAIL STEEL POLE $___________ x 10 = $_______________

4B. TRAIL ALUMINUM POLE $___________ x 10 = $_______________

5. ANCHOR BOLT SET $___________ x 50 = $_______________

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BID SUMMARY SHEET

1A. STEEL POLE, 20' MOUNTING HEIGHT $_______________

1B. ALUMINUM POLE, 20' MOUNTING HEIGHT $_______________

1C. STEEL POLE, 25' MOUNTING HEIGHT $_______________

1D. ALUMINUM POLE, 25' MOUNTING HEIGHT $_______________

1E. STEEL POLE, 30' MOUNTING HEIGHT $_______________

1F. ALUMINUM POLE, 30' MOUNTING HEIGHT $_______________

2. TAPERED ALUMINUM TRANSFORMER BASE POLE $_______________

3A. DECORATIVE ROUND TAPERED STEEL POLE $_______________

3B. DECORATIVE ROUND TAPERED ALUMINUM POLE $_______________

4A. TRAIL STEEL POLE $_______________

4B. TRAIL ALUMINUM POLE $_______________

5. ANCHOR BOLT SET $_______________

TOTAL BID PRICE: $__________________________________

W-9 Enclosed:

If bidder is a New York State certified MWBE, check here:

GUARANTEED DELIVERY: ______WEEKS AFTER RECEIPT OF ORDER (A.R.O.)

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ADDITIONAL ITEMS

The City requests a unit price for the following items which may or may not be used during the contract term.

ITEM DESCRIPTION UNIT PRICE

ACCESSORIES:

A. Festoon Box w/cover $_________________

B. Pole Fluting

1. Fluted Shape (16-flat) $_________________

2. Fluted Shape (12-flat) $_________________

3. Fluted Shape (16-sharp) $_________________

4. Fluted Shape (8-sharp) $_________________

5. Fluted Shape (8-gear tooth) $_________________

C. Drilling 3 holes for Pedestrian luminaire

Fixture Mounting $_________________

D. Straight Arm 2’ long w/simplex fitting for Pedestrian luminaire

16.5’ Mounting Height $_________________

E. Transformer Base TB1-17 (No Color) $_________________

F. Transformer Base TB1-17 (Black) $_________________

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QUESTIONNAIRE FORM FOR CITY SPECIFICATIONS

TO BE FILLED IN BY BIDDER AND PRESENTED WITH BID PROPOSAL

Is this bid in conformance with specifications? Yes_________ No__________

If answer is "No”, bidder must identify and explain each exception taken, and reference each page and paragraph to which the exception will apply.

It shall be understood that if no exception is taken, the contractor shall supply all materials or services as specified.

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P R O P O S A L

PRINT OR TYPE THE FOLLOWING INFORMATION:

Name of Firm or Corporation

Street Address

City State Zip Code

Telephone / Fax No./Cell No. Federal Employer Identification No.

E-mail Address of Recipient of Contract Awards and Extensions

Date

ACCEPTED ON BEHALF OF THE CITY OF ROCHESTER FOR:

Contract No. ____________ Contract Term:______________________

Director of Purchasing

Date: ________________

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APPENDIX “A”

ROADWAY AND AREA LIGHTING

SPECIFICATIONS

1. Round Tapered Pole with 3' upsweep Arm

a. Steel

b. Aluminum

2. Twin Arm Tapered Aluminum Transformer Base Pole

3. Decorative Round Tapered Pole

4. Trail Pole

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1. ROUND TAPERED POLES WITH 3’ UPSWEEP LUMINAIRE ARM(S)

ANCHOR BOLTS

Anchor bolts are fabricated from carbon steel bar conforming to AASHTO M314

Grade-55 or ASTM F1554 Grade-55. Bolts have an “L” bend on one end and are galvanized a minimum of 12 inches on the threaded end. Four (4) anchor bolts shall be supplied with each pole.

One anchor bolt set shall consist of:

Four (4) anchor bolt (1" x 36" x 4") Eight (8) hex nuts Eight (8) flat washers Eight (8) leveling shims and Eight (8) lock washers

ANCHOR BASE

The anchor base (base plate) is fabricated from structural quality hot rolled carbon steel plate conforming to ASTM A36 with four (4) slots to receive 1” diameter bolts. The base plate telescopes the pole shaft and is circumferentially welded top and bottom. The base is provided with slotted bolt holes to accommodate at least a ± 0.75" variation in the nominal bolt circle.

POLE SHAFT

The pole shaft conforms to ASTM A595 Grade-A and is supplied in 11 gauge (0.1196") or 10 gauge (0.1345") thickness. The pole is of one-piece construction with a full length longitudinal high frequency electric resistance weld and is round in cross-section having a uniform taper of approximately 0.14 inches per foot of length. A single visible weld seem will be accepted, however is shall be 180 degrees from the roadway arm side of the pole no wider than .375” and shall not extrude more and .125” off the surface of the pole. No visible weld is preferred. All Steel Poles shall be galvanized.

HANDHOLE

The reinforcing handhole rim consists of a 4" x 6.5" oval shaped pipe material. The 4" x 6.5" handhole includes two tabs for mounting a steel cover with hex head attachment screws. The handhole is welded into the pole shaft and is located 1'-6" above the base and 90° clockwise with respect to the luminaire arm when viewed from the top of the pole for one and two arm applications. A standard allen or hex headed bolt shall be used for the fastener.

VIBRATION DAMPERS

Factory installed or field installed internal vibration dampers shall be available if required.

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ELECTRICAL GROUND

A nut holder is provided near the handhole and includes a 0.5"-13UNC hex head bolt and nut.

BASE PLATE COVER

Base plate that covers the anchor bolts should be made from ABS plastic or Aluminum.

LUMINAIRE ARM

The luminaire arms are made from 2 inch schedule 40 pipe (2.38" O.D.) with a minimum yield strength of 36,000 psi and have a 3 ft. upsweep.

MULTIPLE ARMS

Twin luminaire arm applications are oriented at 180° with respect to each other.

LUMINAIRE ARM ATTACHMENT

The street light pole and mating arm simplex components are cast steel. They are welded to their respective members and will allow the luminaire arm to be erected and held in place by gravity while being secured with a single or double 0.5"-13 UNC high strength hex head hub bolt. The bolt connection type (single or double) will be determined by the City upon review of the drawings. The attachment provides an internal weather resistant wiring raceway.

POLE TOP CAP

Each pole assembly is provided with a removable pole top cap and three set screws.

FASTENING HARDWARE

All structural fasteners are galvanized high strength carbon steel. All other fasteners are galvanized or zinc plated carbon steel or stainless steel.

MOUNTING HEIGHT

Mounting height is a nominal vertical distance as measured from the base of the lighting standard to the center of the luminaire arm at the point of luminaire attachment.

DESIGN

The standards are designed to withstand dead loads and theoretical dynamic loads developed by 100 mph winds with a 1.3 gust factor (also meets ice load criteria up to 0.5" thick) under the following conditions.

The pole shall be manufactured to meet or exceed the Effective Protective Area (EPA) Rating of all fixtures, arms, brackets, etc. attached or affixed to the pole, using a basic wind velocity of 100 mph with a 1.3 safety factor.

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The luminaire center of gravity is assumed to be located 1'-0" beyond the nominal arm spread. Standards are designed for ground-mounted applications.

Height correction factors and drag coefficients are applied to the entire structure. An appropriate safety factor is maintained based on the minimum yield strength of the material incorporated in the standard.

Under single arm loading conditions, a relatively straight appearing standard is an important aesthetic consideration. To control the appearance of the standards under dead load conditions, a limiting slope criterion of 0.35 inches per foot of shaft length (1 degree 40 minutes of angular rotation) is applied at the point of attachment.

FINISH

A Duplex system shall be utilized to properly prepare the galvanized surface for powder coating according to ASTM D6386 and ASTM D7803. The galvanization process shall adhere to ASTM 123A specifications. Poles and arms shall include a thorough cleaning with alkaline cleaner and phosphoric acid followed by an application of zinc phosphate as a corrosion inhibitor. The pole shall be free of any discontinuities within the steel/galvanization and coating having a continuous, smooth and uniform surface. Such as but not limited to: dents, dings, excessive galvanization, visible drip edge, irregular surface, weld splatter, burrs, rough finish, etc. Paint shall be black thermosetting polyester resin based powdered coat and shall resist ultraviolet rays (ASTM G155), salt spray corrosion and weather conditions (ASTM B117). A minimum of 5 mils polyester power coating is required. The pole shall be available in the City’s standard black color as well as all other manufacturer’s colors.

POLE FLUTING

Pole shall be fluted, if required, with a 12 or 16 flat flute design. The fluting shall begin 6" above the top of the base plate and end at a height of 12 ft. above the base plate.

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1. ROUND TAPERED POLES WITH 3’ UPSWEEP LUMINAIRE ARM(S)

Grade-55 or ASTM F1554 Grade-55. Bolts have an “L” bend on one end and are galvanized a minimum of 12 inches on the threaded end. Four (4) anchor bolts shall be supplied with each pole.

One anchor bolt set shall consist of:

Four (4) anchor bolt (1" x 36" x 4") Eight (8) hex nuts Eight (8) flat washers Eight (8) leveling shims and

The anchor base shall be fabricated from a one-piece casting of aluminum alloy 356-T6 with four (4) slots to receive 1” diameter bolts. The casting shall be free of cracks, pits, blow holes and non-metallic inclusions. The anchor base shall be joined to the shaft by means of complete circumferential welds. The base is provided with slotted bolt holes to accommodate at least a ± 1.0" variation in the nominal bolt circle.

The shaft shall be a one-piece, seamless, round tapered aluminum tube of alloy 6063 T- 4, heat treated to 6063 T-6 conforming to ASTM B221. The shaft shall have a wall thickness of 0.188” and have a nominal length of 27 ft. The outside pole diameter shall measure 8” starting at 30” from the top of the transformer base and tapering to 6” at the top of the pole. A hole shall be furnished near the top of each shaft where the arm is to be attached to provide a cable entrance from the shaft into the bracket arm. The opening shall have an approved metal or rubber grommet placed to provide a smooth cable guide for pulling the electrical cable through.

screws. The handhole is welded into the pole shaft and is located 1'-6" above the base and 90° clockwise with respect to the luminaire arm when viewed from the top of the

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Base plate that covers the anchor bolts should be made from ABS plastic or Aluminum.

The luminaire arm shall be fabricated from 2” schedule 40 aluminum alloy 6063, heat treated after welding to a T6 temper and have a 3 ft. upsweep.

The street light pole and mating arm simplex components are cast steel. They are welded to their respective members and will allow the luminaire arm to be erected and held in place by gravity while being secured with a single or double 0.5"-13 UNC high strength hex head hub bolt. The bolt connection type (single or double) will be determined by the City upon review of the drawings. The attachment provides an internal weather resistant wiring raceway.

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ASTM D1730 shall be utilized to properly prepare the surface for powder coating. The pole shall be free of any discontinuities within the aluminum and coating. Such as but not limited to: dents, dings, visible drip edge, irregular surface, weld splatter, burrs, rough finish, etc. Paint shall be black thermosetting polyester resin based powdered coat and shall resist ultraviolet rays (ASTM G155), salt spray corrosion and weather conditions (ASTM B117). A minimum of 5 mils polyester power coating is required. The pole shall be available in the City’s standard black color as well as all other manufacturer’s colors.

POLE FLUTING

Pole shall be fluted, if required, with a 12 or 16 flat flute design. The fluting shall begin 6" above the top of the base plate and end at a height of 12 ft. above the base plate.

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2. TWIN ARM TAPERED ALUMINUM TRANSFORMER BASE POLE SPECIFICATIONS

The anchor bolts shall be fabricated from carbon steel bar conforming ASTM F1554 Grade-55. Bolts shall have an “L” bend on one end and are galvanized a minimum of 12

in. on the threaded end. All nuts, bolts, washers and other miscellaneous hardware shall conform to applicable coating, thickness, adherence and quality requirements of ASTM A153. One (1) anchor bolt set shall be supplied with each pole.

An anchor bolt set consists of:

Four (4) anchor bolt (1" x 36" x 4") Eight (8) hex nuts Eight (8) flat washers blow holes and non-metallic inclusions. The anchor base shall be joined to the shaft by means of complete circumferential welds.

thickness of 0.188” and have a nominal length of 27 ft. The outside pole diameter shall measure 8” starting at 30” from the top of the transformer base and tapering to 6” at the top of the pole. A hole shall be furnished near the top of each shaft where the arm is to be attached to provide a cable entrance from the shaft into the bracket arm. The opening shall have an approved metal or rubber grommet placed to provide a smooth cable guide for pulling the electrical cable through.

A grounding connection, accommodating a ½” – 13 UNC threaded bolt or nut, shall be provided inside each transformer base.

NUT COVERS

Each anchor base shall be provided with four anchor bolt covers fabricated from aluminum alloy with stainless steel screws for attaching the covers.

BREAKAWAY TRANSFORMER BASE

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Material for the transformer base shall conform to ASTM B108 alloy 356 and heat treated to a T6 temper. It shall also conform to the breakaway criteria of AASHTO

“Standard Specifications for Structural Supports for Highway Signs, Luminaires and

Traffic Signals”. The bases shall be equipped with a removable, aluminum or plastic, trapezoidal shaped door and secured to the base with a stainless steel screw(s). The transformer base shall be available in black or without color. TB1-17 Style.

For attachment to the shaft anchor base, each transformer base shall be supplied with bolt set listed below and a slotted bolt circle ranging from 11 inch. to 13 inch.

Bolt set shall consist of:

Four (4) hot-dipped galvanized hex head machine bolts (1" x 4")

Four (4) loose bearing plates or other acceptable bearing surfaces Eight (8) hex nuts Eight (8) flat washers Eight (8) leveling shims

For attachment to the concrete pole foundations, the transformer base shall be supplied with a slotted bolt circle from 13 inch. to 15 inch.

LUMINAIRE ARMS

The upper truss arm shall be 6063 alloy extruded aluminum tubing and tapered from 3 ½” O.D. to 2 3/8” O.D. at the luminaire end with a wall thickness of 0.125”. The length of the arm shall be 6 ft. The truss arm shall be heat treated after welding to produce a T6 temper.

The lower support arm shall be fabricated from 2” schedule 40 aluminum alloy 6063, heat treated after welding to a T6 temper.

Both arms shall be designed with the upper and lower members joined near the luminaire end of the arm. The arms shall be braced with one or two vertical pipe struts.

Twin luminaire arms shall be oriented 180 degrees with respect to each other and have a 3 ft. upsweep.

LUMINAIRE ARM ATTACHMENTS

Both the upper and lower member of the truss arm shall be bolted to the pole with plates using ½” – 13 UNC bolts. Attachments that require welding a fitting directly onto the shaft will not be allowed. Bolts and nuts shall be fabricated from AISI Type 302 stainless steel according to ANSI B1.1. Washers shall be fabricated from AISI 300 series stainless steel according to the requirements of ANSI B18.21.2. A 1” I.D. grommet shall be included for each arm.

A removable ornamental cast aluminum pole cap with stainless steel set screws to hold it in place shall be provided and installed on the top of each shaft.

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Poles, arms and attachments covered by this specification shall be designed for wind speeds of 100 mph with a 1.3 gust factor. The light pole shall be designed to support (2) 65 lb. luminaires, each with an effective projected area of 1.95 sq. ft. and mounted on 6

ft. twin truss arms.

pole shall be free of any discontinuities within the aluminum and coating. Such as but not limited to: dents, dings, visible drip edge, irregular surface, weld splatter, burrs, rough finish, etc. Paint shall be black thermosetting polyester resin based powdered coat and shall resist ultraviolet rays (ASTM G155), salt spray corrosion and weather conditions (ASTM B117). A minimum of 5 mils polyester power coating is required. The

GENERAL NOTES

All units shall be manufactured in accordance with the 1994 AASHTO Standard Specifications for Structural Supports for Highway Signs, Luminaires and Traffic Signals.

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3. DECORATIVE ROUND TAPERED POLE SPECIFICATIONS

Grade-55 or ASTM F1554 Grade-55. Bolts have an “L” bend on one end and are galvanized a minimum of 12 inches on the threaded end. Four (4) anchor bolts shall be supplied with each pole.

One anchor bolt set shall consist of:

Four (4) anchor bolt (1" x 36" x 4") Eight (8) hex nuts Eight (8) flat washers plate telescopes the pole shaft and is circumferentially welded top and bottom. The base

The pole shaft conforms to ASTM A595 Grade-A and is supplied in 0.188" thickness.

The pole is of one-piece construction with a full length longitudinal high frequency electric resistance weld and is round in cross-section having a uniform taper from 8” at the bottom to 5” at the top. A single weld visible seem will be accepted, however it shall be 180 degrees from the roadway arm side of the pole no wider than .375” and shall not extrude more and .125” off the surface of the pole. No visible weld is preferred. All Steel Poles shall be galvanized.

screws. The handhole is welded into the pole shaft and is located 1'-6" above the base and 90° clockwise with respect to the luminaire arm when viewed from the top of the

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Base plate that covers the anchor bolts should be made of cast aluminum with a wall thickness of .25”. It shall come in two pieces powder coated black. A minimum of 5 mils polyester power coating is required. Four stainless 1/4 - 20 fasteners should mechanically attached the two pieces.

The street light pole shall be drilled to accommodate two arms. See Pole Top Drilling on the drawing decorative round tapered pole in Appendix C for configuration.

523740 31 adhere to ASTM 123A specifications. Poles and arms shall include a thorough cleaning with alkaline cleaner and phosphoric acid followed by an application of zinc phosphate as a corrosion inhibitor. The pole shall be free of any discontinuities within the steel/galvanization and coating having a continuous, smooth and uniform surface. Such as but not limited to: dents, dings, excessive galvanization, visible drip edge, irregular surface, weld splatter, burrs, rough finish, etc. Paint shall be black thermosetting polyester resin based powdered coat and shall resist ultraviolet rays (ASTM G155), salt spray corrosion and weather conditions (ASTM B117). A minimum of 5 mils polyester

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3. DECORATIVE ROUND TAPERED POLE SPECIFICATIONS

ANCHOR BOLTS

Anchor bolts are fabricated from carbon steel bar conforming to AASHTO M314

Grade-55 or ASTM F1554 Grade-55. Bolts have an “L” bend on one end and are galvanized a minimum of 12 inches on the threaded end. Four (4) anchor bolts shall be supplied with each pole.

One anchor bolt set shall consist of:

Four (4) anchor bolt (1" x 36" x 4") Eight (8) hex nuts Eight (8) flat washers Eight (8) leveling shims and thickness of 0.188”. The outside pole diameter shall measure 8” at the bottom and taper to 5” at the top of the pole. A hole shall be furnished near the top of each shaft where the arm is to be attached to provide a cable entrance from the shaft into the bracket arm.

The opening shall have an approved metal or rubber grommet placed to provide a smooth cable guide for pulling the electrical cable through.

screws. The handhole is welded into the pole shaft and is located 1'-6" above the base and 90° clockwise with respect to the luminaire arm when viewed from the top of the

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Base plate that covers the anchor bolts should be made of cast aluminum with a wall thickness of .25”. It shall come in two pieces powder coated black. A minimum of 5 mils polyester power coating is required. Four stainless 1/4 - 20 fasteners should mechanically attached the two pieces.

The street light pole shall be drilled to accommodate two arms. See Pole Top Drilling on the drawing decorative round tapered pole in Appendix C for configuration.

523740 34 not limited to: dents, dings, visible drip edge, irregular surface, weld splatter, burrs, rough finish, etc. Paint shall be black thermosetting polyester resin based powdered coat and shall resist ultraviolet rays (ASTM G155), salt spray corrosion and weather conditions (ASTM B117). A minimum of 5 mils polyester power coating is required. The

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4. TRAIL POLE SPECIFICATIONS

Grade-55 or ASTM F1554 Grade-55. Bolts have an “L” bend on one end and are galvanized a minimum of 12 inches on the threaded end. Four (4) anchor bolts shall be supplied with each pole.

One anchor bolt set shall consist of:

Four (4) anchor bolt (1" x 36" x 4") Eight (8) hex nuts Eight (8) flat washers plate telescopes the pole shaft and is circumferentially welded top and bottom. The base

The pole shaft conforms to ASTM A595 Grade-A and is supplied .25” wall thickness and have a nominal length of 18 ft. The pole is of one-piece construction with a full length longitudinal high frequency electric resistance weld and is round in cross-section having 4” diameter consistently through the length of the pole. A single weld visible seem will be accepted, however it shall be 180 degrees from the roadway arm side of the pole no wider than .375” and shall not extrude more and .125” off the surface of the pole. No visible weld is preferred. All Steel Poles shall be galvanized.

screws. The handhole is welded into the pole shaft and is located 1'-6" above the base and 90° clockwise with respect to the luminaire arm when viewed from the top of the

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Base plate that covers the anchor bolts should be made from ABS plastic or Aluminum

Will be supplied with luminaire. The ID of the pole shall accept a 3.5” or 3.75” shaft from the arm.

Height correction factors and drag coefficients are applied to the entire structure.

An appropriate safety factor is maintained based on the minimum yield strength of the adhere to ASTM 123A specifications. Poles and arms shall include a thorough cleaning with alkaline cleaner and phosphoric acid followed by an application of zinc phosphate as a corrosion inhibitor. The pole shall be free of any discontinuities within the steel/galvanization and coating having a continuous, smooth and uniform surface. Such as but not limited to: dents, dings, excessive galvanization, visible drip edge, irregular

523740 37 surface, weld splatter, burrs, rough finish, etc. Paint shall be black thermosetting polyester resin based powdered coat and shall resist ultraviolet rays (ASTM G155), salt spray corrosion and weather conditions (ASTM B117). A minimum of 5 mils polyester

523740 38

4. TRAIL POLE SPECIFICATIONS

Grade-55 or ASTM F1554 Grade-55. Bolts have an “L” bend on one end and are galvanized a minimum of 12 inches on the threaded end. Four (4) anchor bolts shall be supplied with each pole.

One anchor bolt set shall consist of:

Four (4) anchor bolt (1" x 36" x 4") Eight (8) hex nuts Eight (8) flat washers thickness of 0.25” and have a nominal length of 18 ft. The outside pole diameter shall measure 4” diameter consistently through the length of the pole.

screws. The handhole is welded into the pole shaft and is located 1'-6" above the base and 90° clockwise with respect to the luminaire arm when viewed from the top of the

Base plate that covers the anchor bolts should be made from ABS plastic or Aluminum

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Will be supplied with luminaire. The ID of the pole shall accept a 3.5” or 3.75” shaft from the arm.

Height correction factors and drag coefficients are applied to the entire structure.

An appropriate safety factor is maintained based on the minimum yield strength of the not limited to: dents, dings, visible drip edge, irregular surface, weld splatter, burrs, rough finish, etc. Paint shall be black thermosetting polyester resin based powdered coat and shall resist ultraviolet rays (ASTM G155), salt spray corrosion and weather conditions (ASTM B117). A minimum of 5 mils polyester power coating is required. The

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APPENDIX “B”

E.P.A Requirements

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E.P.A. Requirements

Luminaire/Banner & Wind Load

Roadway Luminaire (Port of Rochester Suspended) Quantity = One Luminaire Weight = 58 lbs.

Luminaire E.P.A. = 1.58 sq. ft Wind speed (AASHTO) = 100 mph, with a 1.3 gust factor

Pedestrian Luminaire (Port of Rochester Post Top) Quantity = One Luminaire Weight = 58 lbs.

Luminaire E.P.A = 1.58 sq. ft.

Mounting Height = 14' - 18' (180 degrees from roadway arm)

Pedestrian Bracket Arm

Arm Weight = 15 lbs.

Arm E.P.A. = 1.10 sq. ft.

Mounting Height = 14' - 18' (180 degrees from roadway arm)

Roadway Luminaire (Large Tear Drop)

Luminaire Weight = 64 lbs.

Luminaire E.P.A. = 1.95 sq. ft Wind speed (AASHTO) = 100 mph, with a 1.3 gust factor

Pedestrian Style Tear Drop Quantity = One Luminaire Weight = 42 lbs.

Luminaire E.P.A. = 1.35 sq. ft Wind speed (AASHTO) = 100 mph, with a 1.3 gust factor

Roadway Luminaire (Dome Styled)

Luminaire Weight = 53 lbs.

Luminaire E.P.A. = 2.60 sq. ft Wind speed (AASHTO) = 100 mph, with a 1.3 gust factor

Banner Quantity = One Material = SUNBRELLA

Banner Size = 30" x 84" 20" x 84" 30" x 60" Banner Weight = 4 lbs. 4 lbs. 3 lbs.

Banner E.P.A. = 17.5 sq. ft 11.67 sq. ft 12.5 sq. ft

Mounting Height Below Roadway arm Mounting Location either 180 or 0 degrees from roadway arm There could be as many as two banners per pole. That should be factored in during construction.

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APPENDIX “C”

DRAWINGS

1. Tapered Round Pole with 3' upsweep Luminaire Arm

2. 12 Flat Flute Option

3. Tapered Aluminum Transformer Base Pole

4. Decorative Round Tapered Steel Pole

5. Trail Pole

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1. TAPERED ROUND POLE WITH 3’ UPSWEEP LUMINAIRE ARMS

(STEEL POLE DETAIL SHOWN)

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2. 12 FLAT FLUTE OPTION

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3. TAPERED ALUMINUM TRANSFORMER BASE POLE

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4. DECORATIVE ROUND TAPERED POLE

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5. TRAIL POLE

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City of Rochester Bureau of Purchasing Department of Finance

GENERAL TERMS AND CONDITIONS AND INSTRUCTIONS TO BIDDERS

The general terms and conditions which follow are incorporated by reference into every City of Rochester Invitation to Bid and apply to any and all purchase orders or contract awards issued by the Director of Purchasing as a result of such Invitation to Bid, unless otherwise specified.

Bidders or their authorized representative are expected to fully inform themselves as to these conditions, requirements and specifications before submitting bids. Failure to do so will be at the bidder's own risk and a bidder cannot secure relief on the plea of error.

Subject to applicable Federal, State and Local laws, ordinances, rules, regulations and limitations, bids on all advertisements and invitations issued by the Department of Finance, Purchasing Bureau will bind bidders to applicable conditions and requirements set forth herein unless otherwise specified in the Invitation to Bid.

CONDITIONS OF BIDDING

1. Proposal Forms: Bids shall be submitted only on the forms provided by the City in the Invitation to Bid. The bidder submit one (1) complete signed copy of the Proposal, attached to the Invitation to Bid. When submitting a hard copy of the bid, the bid shall be signed and sealed in the envelope provided by the City for that purpose. When using an envelope other than the one provided by the City, the following required information must be entered in the lower left corner on the face of the envelope: Bid Number, Bid Title, Closing Date and Time, and Submitted By. The envelope must be mailed or hand delivered to the Office of the Director of Purchasing, City Hall, Room 105A, 30 Church St., Rochester, NY 14614.