Risk and needs assessment instrument

The South Carolina Department of Probation, Parole, and Pardon Services (SCDPPPS) is procuring a validated, web-based adult criminal risk and needs assessment instrument through Solicitation Number 5400024036. The procurement seeks an integrated case planning solution designed to serve approximately 50,000 offenders annually across 100 sites with 1,000 users and approximately 200 concurrent users. The assessment instrument must provide multiple risk predictions, customize assessment components for various offender populations, generate ad-hoc reports, and integrate with the Department's automated offender management system. Vendor qualifications require a minimum of three years of experience providing validated adult criminal risk and needs assessment instruments, with comprehensive documentation including financial statements and project references. Key deliverables include on-site "train the trainer" implementation, instructor-led training for 70 Department staff within 60 days of installation, and ongoing technical support. The procurement timeline included a non-mandatory pre-proposal conference on September 14, 2022, with vendor questions due by September 19, 2022, and proposal submissions due on October 5, 2022, at 3:00 PM ET, with an initial award date scheduled for November 15, 2022.

The contract is structured with an initial one-year term beginning December 1, 2022, with four optional one-year renewals, creating a potential five-year contract period ending November 30, 2027. The solution must be an on-premises system that operates within the continental United States, with 95 percent availability and the ability to interface with existing systems including the Offender Management System (OMS) and Probation Information and Custody (PIC) systems through bidirectional SQL interfaces. Data conversion will involve case information transmission in PDF format, with vendors required to provide comprehensive implementation services. While no specific set-aside designations were mentioned, vendors must register for a South Carolina vendor number and be prepared to demonstrate their solution through a live demonstration evaluated on a pass/fail basis. The procurement requires comprehensive pricing proposals covering licensing fees, user fees, support, maintenance, administrative costs, and implementation services for the entire five-year contract period. Vendors must also complete a Service Provider Security Assessment Questionnaire and provide technical support Monday through Friday, 8:00 AM to 5:00 PM EST, with a four-hour callback response for critical users.