RFQuote - 3rd Party Inspection Services - PD Communication Center Move

The City of Cedar Park, Texas is requesting quotes for third-party inspection and observation services during construction of a Police Department Communication Center move project, with quotes due September 18, 2026 at 2:00 p.m. CST via email to Jessica Kintz at jessica.kintz@cedarparktexas.gov.

The scope encompasses daily on-site inspection, quality assurance testing review, deficiency identification, and coordination services throughout the construction phase. The project remodels the Police Department's first floor to establish a new Public Safety Communication Center while decommissioning the original space. Work includes complex low-voltage system installation between first and second floors, wall demolition and construction, HVAC modifications and additions, electrical and plumbing upgrades, new lighting, and minor exterior and site improvements. The critical constraint is that PSCC operations must remain continuously powered and uninterrupted throughout construction.

Proposers must demonstrate appropriate insurance coverage and provide HUB certification if applicable. The City reserves the right to conduct interviews with selected firms and to negotiate with any qualified proposer.

Evaluation weights are: Firm Qualifications and Availability (10%), Qualifications and Experience of Proposed Staff (20%), Project Experience (25%), Project Approach (20%), and Rates and Fees (25%). Proposers must submit hourly rates including mileage and other fee components with rates firm for 60 calendar days; travel time must be included in the rate, and only on-site time is billable. Proposals are limited to five letter-size pages (front side only) with 10-point minimum font, plus a separate one-page signed letter of interest.

Questions are due by 11:59 p.m. CST on September 15, 2026 via BidNetDirect. Proposers must complete and submit the Texas Ethics Commission Conflict of Interest Questionnaire (Form CIQ) with their proposals. All awarded contracts are subject to City Council appropriation and governed by Texas law with exclusive venue in Williamson County.